Financial Project Coordinator (Fully Remote Option)

Ramboll US Corporation; Chicago (IL); Remote; USD 70,000 - 90,000; Full time

Job summary

A leading global company is seeking a Financial Project Coordinator with expertise in project accounting and billing processes. This role offers a fully remote opportunity and focuses on ensuring project budgets and financial data are effectively managed. The ideal candidate will have a strong analytical background and the ability to communicate effectively with project managers. Key qualifications include a degree in finance or accounting, strong proficiency in Excel, and experience with ERP systems such as Deltek.

Qualifications

• 2 to 3 years of experience in contract accounting for professional services billing.
• Capable of working with minimum supervision while coordinating with stakeholders.

Responsibilities

• Track financial components of a project including budgets, estimates, and costs.
• Monitor the progress of projects and investigate variances.
• Create/update project-specific prices or billing rates.
• Handle invoicing according to contractual obligations.
• Provide reports to support invoicing in accordance with contract requirements.

Skills

Strong understanding of billing process and systems

Excellent organizational skills

Critical thinking

Attention to detail

Demonstrated experience meeting multiple deadlines

Proficiency in Office 365

Strong analytical skills

Excellent interpersonal skills

Education

2-year accounting or finance degree

Bachelor's degree in Finance or Accounting

Tools

Deltek or similar ERP system

Microsoft Excel

Job description

Financial Project Coordinator (Fully Remote Option)

We invite you to bring your strong analytical skills and attention to detail to our Accounting team. You will contribute to a dynamic team supporting project managers and project controllers. To succeed in this role, you must have demonstrated project management skills and the ability to build strong relationships. Are you our new Project Accountant? Click the apply-button to send your application.

Do you want to push the boundaries of your profession and develop your excellence in an open, collaborative, and empowering culture? We work to create a sustainable future and our inspiring projects and innovative solutions strive to set the standard among our peers. You will join a global company that has been growing successfully since its founding in 1945. Together, we lead and leave a positive impact on societies, companies, and people around the world.

You will join our Accounting Team supporting our Northeast region. As our new Project Accountant, you will be an active part of our project accounting group, which is critical to monitoring projects and advising on projects to ensure project controllers and project managers have the data they need to keep projects on track, within budget and profitable. This is a combination of support and advisory role to Project Controllers and Project Managers on financial project management issues.

Your key tasks and responsibilities will be:

Project accounting is part of Business Finance and are responsible for tracking financial components of a project (e.g., budgets, estimates, costs, bookings, and billing), and allows teams to see the cost, schedule, resources, and financial components of a project in one place. A project accountant monitors the progress of projects, investigates variances, and ensures that project billings are issued to customers. Responsibilities include:

• Set up complex projects in Customer Relationship Management (CRM) and Maconomy in accordance with the contract, customer, and local Primary Business Unit (PBU) requirements
• Create/update project specific prices or billing rates
• Communicate with Project Controllers (PCs) and Project Managers (PMs) about percentage of completion (POC) and project budget based on input from PM or Project Owner and perform detailed project reviews
• Handling of services in relation to vendor, project purchasing and commerce module
• Transfer or reallocations of hours between projects based on input from PM
• Invoicing, which includes understanding contractual obligations in relation to invoice layout or terms and conditions, knowledge of local legal requirements for invoice presentation and information, preparing draft invoices including back up documentation for the client
• Follow up on projects with no invoices in the month and obtain reasons from project managers for not invoicing
• Processing of invoices in line with contract and send invoices to the customer
• Perform project maintenance to ensure appropriate revenue recognition (e.g., budget maintenance, zero-invoices, unbilled allocations).
• Receive, archive and follow-up on contracts
• Monitor projects and provide comments on reporting tool (e.g., reasons for not invoicing, large adjustments or write downs, deviations on WIP)
• Provide PM and PC with necessary reports to support invoicing in accordance with the contract requirements
• Note: Financial Statement completion, general ledger entries responsibilities not inherent in this position

Your starting point for constant growth.

Within Business Finance, we are looking for Project Accountants with extensive experience in accounting, the ability to provide project managers with accurate financial information, a proven track record of consistent billing and preparing reliable financial reports and possess in-depth knowledge of best practices in accounting. From the moment you join Ramboll, we will support your personal and professional development so that you grow with the company. For this role, we believe your starting point is:

• Strong understanding of the billing process and systems
• Excellent organizational and time management skills
• Critical thinking with attention to detail; strong analytical skills
• Demonstrated experience meeting multiple deadlines
• Proficiency in Office 365 including proficient to expert Excel skills
• Able to work with a minimum of supervision while understanding the necessity for communicating and coordinating work efforts with stakeholders
• 2 to3 years of experience in contract accounting for professional services billing
• 2-year accounting or finance degree, Bachelor's degree in Finance or Accounting preferred; equivalent experience considered in lieu of degree
• Experience with Deltek or similar Enterprise Resource Planning (ERP) system a plus

Preferred qualifications:

• Excellent interpersonal skills
• Strong communication skills, particularly written communication
• Demonstrated leadership skills

Welcome to our Support Organization

In Ramboll's Support Organization we take pride in keeping Ramboll running smoothly, enabling bright minds throughout the organization to focus on their areas of expertise as we tie together all parts of the business. We provide support within areas like Finance, HR, IT, Legal, Communication, Facility Management and more, coordinating efforts and securing common ground for the development and servicing of clients and markets.

Ramboll in the Americas

Ramboll has 2,000 experts working across 72 offices in the Americas applying their passion to deliver innovative solutions within Environment & Health, Water, Energy and Planning & Urban Design. Founded in Denmark, Ramboll is a people company. We invite you to contribute to a sustainable future working in an open, collaborative, and empowering culture.

Additional Information

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