Financial Coordinator (NMCD #16806)

New Mexico Department of Justice; Santa Fe (NM); On-site; USD 36,000 - 48,000; Full time

Job summary

New Mexico Department of Justice is seeking a staff member to provide support in procurement and accounts payable, and assist with daily office tasks, record keeping, and data entry of financial documents.

The role collaborates with internal staff, vendors and third-party entities to ensure daily financial transactions are accurately processed and recorded for fiscal management. In this environment, familiarity with GAAP and compliance is essential.

Qualifications

• High School diploma or Equivalency and six (6) months experience in bookkeeping, office administration, auditing, accounting, and/or finance.

Responsibilities

• Ensure required documentation is received and verified before processing inmate financial transactions
• Review transactions for documentation of obligation, payment authorization, timely payment and accurate recording
• Communicate with vendors and clients
• Review, audit and pay invoices against approved purchase documents

Skills

Per-diem accounting

Mileage tracking

Financial reconciliations

GAAP

Compliance

Education

High School diploma or Equivalency

Job description

Press Control+M to start dragging object

For more Job Requirements & Classification Description:

• *APPLICATIONS SUBMITTED WITHOUT WORK EXPERIENCE OR A RESUME WILL NOT BE CONSIDERED. IF ATTACHING A RESUME, RESUME MUST INCLUDE DATES OF EMPLOYMENT FOR EACH JOB (MONTH & YEAR) AND DETAILS OF WORK EXPERIENCE/JOB DUTIES*

Interviews are anticipated to be conducted within two weeks of closing date.

Why does the job exist?

The purpose of this position is to provide support in the procurement and accounts payable area, as well as offer financial assistance with daily office tasks, record keeping, reconciling and a variety of data entry of financial documents. This position will work in collaboration with internal staff, vendors and third-party entities to maintain and ensure daily financial transactions are accurately and timely processed and recorded necessary for fiscal management. Position will also track American Correctional Association compliance and submission of documents from all Regions to ensure compliance.

How does it get done?

• * Ensure required documentation is received and verified before processing inmate financial transactions
• * Review transactions for documentation of obligation, payment authorization, timely payment and accurate recording
• * Communicate with vendors and clients
• * Review, audit and pay invoices against approved purchase documents

Who are the customers?

• * New Mexico Corrections Department (NMCD)
• * Vendors
• * Bank

Ideal Candidate

Experience in the following:

• * Per-diem and mileage
• * Financial reconciliations
• * General Accepted Accounting Principles
• * Compliance with accepted accounting principles and standards

High School diploma or Equivalency and six (6) months experience in bookkeeping, office administration, auditing, accounting, and/or finance. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) months may substitute for the required experience.

Employment Requirements

Must possess and maintain a valid New Mexico Driver's License. Employment is subject to a pre-employment background investigation and is conditional pending results.

Working Conditions

Work is performed in an adult prison environment, which includes daily contact with inmates. May be required to work odd hours, overtime, holidays, and weekends.

Supplemental Information

Do you know what Total Compensation is? Click here

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.