Financial Coordinator

University of Wisconsin; Madison (WI); Hybrid; USD 55,800 - 68,200; Full time

Job summary

The Financial Coordinator at University of Wisconsin–Madison will play a key role in UW Population Health Institute's fiscal operations, supporting post-award fiscal needs across sponsored contracts and grants. Responsibilities include monitoring expenses, preparing budgets and projections, financial reporting, and reconciling transactions.

The role requires adherence to complex travel, procurement, grant management policies, and may involve some in-person work on campus with potential remote

Qualifications

• Two years of prior administrative, operational, or fiscal experience, preferably in an academic setting.
• Experience with Outlook, Word, Excel, and Google Suite (e.g., Google Sheets and Google Docs).
• Associates degree preferred; focus in business or finance is preferred.

Responsibilities

• Answer questions and provide accounting-related information to internal and external stakeholders according to established policies and procedures.
• Prepare and analyze financial data, reports, and records; identify discrepancies, investigate, recommend, and implement basic solutions as needed.
• Assist in preparing budgets and financial projections.
• Organize, prepare, and update basic financial statements, monthly and year-end journal entries, accounts, ledgers, and reports for various financial needs within an automated financial system to ensure accurate recording and reporting.
• Assist with accounting and reviewing reconciliations, journal entries, schedules, and reports.
• Prepare and/or approve financial transactions and payments.

Skills

Customer service

Communication

Organization

Multitasking

Education

Associates degree preferred (business/finance)

Tools

Outlook

Word

Excel

Google Suite

Job description

Job Summary

The Financial Coordinator will be a key part of the UW Population Health Institute (UWPHI) fiscal operations team, with a primary focus supporting post-award fiscal needs across a diverse set of sponsored contracts and grants. This includes monitoring expenses, providing budget updates and projections, financial reporting, purchasing support, and reconciling transactions.

The Financial Coordinator is responsible for understanding and adhering to complex guidelines, policies, and procedures for travel reimbursement, procurement, grant management, and other accounting functions.

This position may require some in-person work onsite at a designated campus work location, with some remote work possible at a non-campus location.

Key Responsibilities

• Answer questions and provide accounting-related information to internal and external stakeholders according to established policies and procedures.
• Prepare and analyze financial data, reports, and records; identify discrepancies, investigate, recommend, and implement basic solutions as needed.
• Assist in preparing budgets and financial projections.
• Organize, prepare, and update basic financial statements, monthly and year‑end journal entries, accounts, ledgers, and reports for various financial needs within an automated financial system to ensure accurate recording and reporting.
• Assist with accounting and reviewing reconciliations, journal entries, schedules, and reports.
• Prepare and/or approve financial transactions and payments.

Skills and Attributes

• Customer service orientation with the ability to provide responsive, accurate support to internal and external partners, often liaising between the two.
• Strong written and verbal communication skills.
• Effective organizational skills and attention to detail.
• Ability to multitask and independently determine priorities.

Required Qualifications

• Two years of prior administrative, operational, or fiscal experience, preferably in an academic setting.
• Experience with Outlook, Word, Excel, and Google Suite (e.g., Google Sheets and Google Docs).

Preferred Qualifications

• Previous post‑award financial management experience within an academic institution, preferably within the UW System.
• Experience creating and maintaining complex budgets and spreadsheets.
• Experience with Generally Accepted Accounting Principles (GAAP).
• Experience using UW System specific financial software such as Workday (e.g., financial reporting, initiating costing allocations, submitting expense reports) and ShopUW+.
• Experience with UW Madison travel and purchasing policies and procedures.

Education

Associates degree preferred; focus in business or finance is preferred.

Compensation

The minimum salary for the position is $62,000 annually, but is negotiable based on experience and qualifications.

Contact Information

Brittany Brown, [e-mail], 608-265-2978

Institutional Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW‑Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin‑Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply.

To request a disability or pregnancy‑related accommodation for any step in the hiring process, please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW‑Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.