Financial Controller

Addiction Treatment Center of New England; Boston (MA); Vor Ort; USD 110.000 - 170.000; Vollzeit

Zusammenfassung

The Controller at Addiction Treatment Center of New England oversees day-to-day financial operations, accounting, budgeting, and reporting for all programs and facilities, ensuring accuracy, integrity, and timely financial closes.

Reporting to the CEO and partnering with the COO, this role provides clear, actionable financial information, manages revenue cycles and compliance, and supports strategic planning and risk management for the organization.

Qualifikationen

• Bachelor’s degree in Accounting, Finance, or related field.
• 3–5 years of progressive accounting or financial management experience in a leadership role.
• Strong knowledge of accounting principles, financial reporting, budgeting, and cash flow management.
• Experience with nonprofit accounting and grant management is preferred.
• Excellent written and verbal communication and ability to explain financial information to non-financial leaders.

Aufgaben

• Oversee day-to-day financial operations, accounting activities, and recordkeeping for all programs and facilities.
• Lead budgeting processes and present analyses to the Board.
• Coordinate payroll and liaise with ADP for timely payroll processing.
• Manage revenue cycle, client fees, and billing oversight to optimize collections.
• Support external audits and ensure compliance with nonprofit standards.
• Maintain internal controls and financial policy documentation.

Kenntnisse

Attention to detail

Analytical ability

Communication skills

Cross-functional collaboration

Ausbildung

Bachelor’s degree in Accounting, Finance, or related field

CPA designation or progress toward certification

Tools

ADP payroll system

QuickBooks

Jobbeschreibung

The Controller is responsible for overseeing the financial operations, accounting functions, budgeting, reporting, and financial compliance for the ATCNE organization. This hands-on role ensures accuracy, integrity, and timely completion of all financial activities across the organization’s programs and levels of care.

Reporting directly to the CEO, the Controller partners closely with the Chief Operating Officer (COO) to ensure strong alignment between the finance and operations departments and to provide leadership with clear, timely, and actionable financial information. The Controller plays a key role in financial planning, monitoring organizational performance, third party billing, managing revenue and expenses, and supporting informed decision-making by the CEO, COO, and Board of Directors.

Key Responsibilities

Financial Management and Reporting

• Oversee ATCNE’s day-to-day financial operations, accounting activities, and financial recordkeeping for all programs and facilities, including all treatment services and sober living homes.
• Oversee Quickbooks reporting and focus on improvement areas for optimal leverage as needed
• Process and oversee all accounts payable and accounts receivable, ensuring accurate coding, timely payments, appropriate documentation, and effective cash flow management.
• Partner closely with the CEO and COO to provide visibility into the organization’s overall financial position, identify financial risks and opportunities, and support operational and strategic decision-making.
• Attend weekly management meetings and collaborate with organizational leadership on financial matters, operational priorities, and resource allocation.
• Maintain accurate and complete financial records and ensure appropriate internal controls and accounting procedures are in place.

Budgeting and Financial Planning

• Lead the development of the annual organizational budget in collaboration with the CEO, COO, and other relevant staff.
• Prepare budget analyses, financial projections, and supporting materials for review and approval by the Board of Directors.
• Present periodic budget and related financial analyses to the Board of Directors for discussion and approval.
• Monitor actual financial performance against the approved budget, investigate variances, and recommend corrective actions as needed.
• Support financial planning and forecasting to promote the organization’s long‑term financial health and sustainability.

Payroll and Personnel‑Related Financial Administration

• Review biweekly payroll for all employees, including per diem staff, to verify accuracy of hours, pay rates, and other payroll information.
• Coordinate with and act as primary owner of communication and management with ADP to ensure timely and accurate payroll processing and resolve discrepancies.
• Maintain appropriate payroll records and support compliance with applicable payroll, tax, and reporting requirements.

Revenue Cycle, Client Fees, and Billing Oversight

• Oversee the timely and accurate monthly billing for services rendered
• Monitor accounts receivable, outstanding balances, collections, and billing trends; identify issues and coordinate appropriate follow‑up.
• Work with the Billing Specialist and operational leadership to improve billing accuracy, resolve payment delays, and strengthen revenue cycle performance.
• Establish policies related to client fees and ensure they are executed accurately.

Grant and Third‑Party Payor Management

• Manage the financial administration of grant contracts, including contract requirements, billing, financial reporting, and compliance with applicable funding terms.
• Oversee third‑party payor contracting, including contract coordination, rate documentation, and recredentialing requirements.
• Maintain organized records of grant agreements, payer contracts, reimbursement terms, renewal dates, and related financial obligations.
• Collaborate with the CEO, COO, and relevant staff to ensure grant and insurance reimbursement activities align with organizational operations and revenue goals.

Audit, Compliance, and Risk Management

• Coordinate and support the organization’s annual financial audit, serving as the primary financial contact for the external auditing firm and providing requested records, schedules, and documentation.
• Prepare for the annual audit by maintaining accurate financial records, reconciling accounts, and ensuring supporting documentation is complete and accessible.
• Help ensure compliance with applicable accounting standards, nonprofit financial reporting requirements, funding restrictions, and relevant regulatory obligations.
• Oversee the renewal of business insurance policies, working with insurance brokers and organizational leadership to maintain appropriate coverage for the organization’s programs, facilities, employees, and operations.
• Review financial processes and internal controls regularly and recommend improvements to reduce risk and strengthen accountability.

Qualifications

Required Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum of 3–5 years of progressive accounting or financial management experience, preferably in a Controller, Accounting Manager, or similar role.
• Strong knowledge of accounting principles, financial reporting, budgeting, accounts payable and receivable, and account reconciliation.
• Experience preparing financial statements, monthly management reports, and budget-to-actual analyses.
• Demonstrated ability to manage multiple financial responsibilities independently in a small or resource‑conscious organization.
• Strong organizational skills, attention to detail, analytical ability, and commitment to accuracy and accountability.
• Excellent written and verbal communication skills, including the ability to explain financial information clearly to non‑financial leaders and board members.
• Proficiency with accounting software, spreadsheets, and financial reporting tools.
• Ability to handle sensitive financial and personnel information with discretion and confidentiality.

Preferred Qualifications

• Experience working in a nonprofit organization, particularly in behavioral health, substance use disorder treatment, healthcare, or social services.
• Familiarity with nonprofit accounting, restricted funding, grant management, and financial reporting requirements.
• Experience with healthcare revenue cycle processes, insurance billing oversight, third‑party payer contracting, and provider recredentialing.
• Experience coordinating external financial audits and working with outside accounting firms.
• Familiarity with payroll administration and applicable employment‑related financial compliance requirements.
• Certified Public Accountant (CPA) designation or progress toward certification is a plus.