Financial Clerk I

Anne Arundel County; Annapolis (MD); On-site; USD 40,000 - 55,000; Full time

Job summary

Anne Arundel County Government is hiring for a full-time, permanent Financial Clerk I within the Office of Finance. This on-site role involves complex clerical accounting tasks, including posting transactions and maintaining the billing system.

Two or more years in bookkeeping or disbursements plus a high school diploma with accounting coursework are required; a thorough background check will be conducted.

Qualifications

• High school diploma with accounting coursework required.
• Two (2) or more years of experience in bookkeeping, payroll, or disbursements.
• Background check required.

Responsibilities

• Posts encumbrances, expenditures, cash receipts, revenues, and disbursements to journals.
• Maintains and controls the computerized billing system.
• Reconciles and balances accounts.
• Analyzes and evaluates data input and output of a computerized system.
• Examines departmental requests for monies from accounts and confirms the availability of funds.
• Analyzes accounts and prepares adjustment/refund documents as appropriate.
• Monitors accounts and notifies agency personnel of over expenditures.
• Authorizes disbursements to vendors and/or taxpayers.
• Examines vouchers, claims, invoices, checks, and supporting data for conformance with established procedures and regulations.
• Maintains large computer files, database bases, and/or accounting systems.
• Contacts vendors, departmental personnel, grant recipients, and others to obtain and provide information and resolve disagreements.

Skills

Accounting knowledge

Data entry

Cash handling

Auditing basics

Customer service

Education

High school diploma with accounting coursework

Tools

Munis

Accounting software

Job description

Anne Arundel County Government is hiring for a full-time, permanent Financial Clerk I within the Office of Finance.

During the probationary period, this hybrid role requires working on-site Monday through Friday.

This is complex clerical accounting work in compiling, verifying, recording, and reporting financial and related data.

NATURE AND VARIETY OF WORK

Work involves responsibility for performing varied and complex clerical accounting operations requiring knowledge of accounting system characteristics and the interrelationship of manual and computer processes. Employees of this class are responsible for a major transaction area of the central accounting system or the maintenance of a subsidiary billing or accounting system of a department or division. Work is performed with considerable independence within the framework of rules, regulations, policies, and procedures governing the recording and reporting of financial transactions. Work is performed under general supervision and is subject to review by superiors and internal and external audits. (Note: The duties and responsibilities enumerated in this class specification are for the purpose of determining a common set of minimum qualifications and salary level for all positions in this class. They are not intended to include all of the essential functions of all positions in the class.)

• Posts encumbrances, expenditures, cash receipts, revenues, and disbursements to journals.
• Maintains and controls the computerized billing system.
• Reconciles and balances accounts.
• Analyzes and evaluates data input and output of a computerized system.
• Examines departmental requests for monies from accounts and confirms the availability of funds.
• Analyzes accounts and prepares adjustment/refund documents as appropriate.
• Monitors accounts and notifies agency personnel of over expenditures.
• Authorizes disbursements to vendors and/or taxpayers.
• Examines vouchers, claims, invoices, checks, and supporting data for conformance with established procedures and regulations.
• Maintains large computer files, database bases, and/or accounting systems.
• Contacts vendors, departmental personnel, grant recipients, and others to obtain and provide information and resolve disagreements.
• Performs related work as required.

KNOWLEDGES, ABILITIES, AND SKILLS

• Considerable knowledge of various accounting documents and their uses in a billing or accounting system.
• Considerable knowledge of departmental accounting transaction practices and procedures, and related laws and regulations.
• Considerable knowledge of departmental billing or accounting transaction practices and procedures, and related laws and regulations.
• Familiarity with data processing, billing, or accounting systems and their use in the assigned system or sub-system.
• Knowledge of technical accounting and bookkeeping principles, practices, and procedures.
• Skill in operating a variety of office equipment, including a calculator, typewriter, CRT terminal, and personal computer.
• Ability to make arithmetical computations rapidly and accurately.
• Ability to maintain a wide variety of complex accounting records and to prepare reports.
• Ability to establish and maintain effective working relationships with other employees and the public.

Education:

Graduation from high school, including or supplemented by accounting or accounting-related coursework.

Experience:

Two (2) or more years of experience in bookkeeping, payroll, or disbursements.

NOTE:

This position requires a thorough background check.

Preference will be given to candidates with the following:

1. Experience using Munis or another billing system.
2. Experience researching customer payments.
3. Experience with tax billing and payments.
4. Customer service experience.