Financial Associate

Mid-American Wealth; Kansas City (MO); On-site; USD 36,000 - 44,000; Full time

Job summary

Mid-American Wealth is seeking a Financial Associate to support the Lead Advisor by attending client meetings, preparing materials, documenting interactions, and handling follow-up tasks to ensure an exceptional client experience.

Starting Base Salary is $40,000 annually, with an increase once licensed. The role emphasizes client service, regulatory compliance, and CRM documentation to drive firm growth and accurate administrative work.

Qualifications

• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Attention to detail and follow-through.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with CRM systems and Microsoft Office Suite.
• Client-focused mindset with commitment to service excellence.
• Ability to obtain Series 65 and Life & Health licenses within 60–90 days of hire.

Responsibilities

• Attend client and prospect meetings with the Lead Advisor.
• Take detailed meeting notes and document action items.
• Prepare meeting folders, agendas, reports, forms, and supporting materials.
• Review client accounts and documentation prior to meetings.
• Complete post-meeting follow-up tasks within established timelines.
• Prepare meeting summaries and copy talks for advisors.
• Maintain accurate client records and CRM documentation.
• Update client profiles and ensure regulatory compliance.
• Respond to client inquiries and provide timely communication.
• Track outstanding tasks and follow-up items through completion.
• Assist advisors with administrative and time-sensitive requests.
• Support client relationships through professional and responsive service.
• Attend all company seminars, workshops, and events, including after-hours sessions.

Skills

CRM proficiency

Time management

Communication skills

Detail-oriented

Multitasking

Tools

CRM software

Microsoft Office

Job description

The Financial Associate supports the Lead Advisor by attending client meetings, preparing meeting materials, documenting client interactions, managing follow-up tasks, and ensuring an exceptional client experience. This role plays a critical part in maintaining client relationships, supporting firm growth, and ensuring all client service and administrative responsibilities are completed accurately and efficiently.

Starting Base Salary: $40,000 annually, increase once licensed

Key Responsibilities

• Attend client and prospect meetings alongside the Lead Advisor.
• Take detailed meeting notes and document action items.
• Prepare meeting folders, agendas, reports, forms, and supporting materials.
• Review client accounts and documentation prior to meetings.
• Complete all post-meeting follow-up tasks within established timelines.
• Prepare meeting summaries and copy talks for advisors.
• Maintain accurate client records and CRM documentation.
• Update client profiles and ensure regulatory compliance.
• Respond to client inquiries and provide timely communication.
• Track outstanding tasks and follow-up items through completion.
• Assist advisors with administrative and time-sensitive requests.
• Support client relationships through professional and responsive service.
• Financial Associates are expected to attend all company seminars, workshops, and other required events, even when they occur after normal business hours. This includes evening seminars during the week and any other business-related activities that may require staying late.

Qualifications

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with CRM systems and Microsoft Office Suite.
• Client-focused mindset with a commitment to service excellence.
• Ability to obtain Series 65 and Life & Health licenses within 60–90 days of hire.

Success Measures

• 100% attendance at assigned client meetings.
• 95% of meetings fully prepared at least 24 hours in advance.
• 100% of follow-up tasks completed within 48 hours.
• 100% compliance with CRM and documentation standards.
• 95% of client inquiries responded to within 24 hours.
• 100% of assigned administrative tasks completed by deadline.
• Client satisfaction score of 4.5 or higher.
• Series 65 and Life & Health licenses obtained within 60–90 days of hire.