Financial Assistant

Rochester Institute of Technology; City of Rochester (NY); On-site; USD 25,000 - 32,000; Full time

Job summary

Rochester Institute of Technology is seeking an entry‑level financial operations professional to support Club Sports on campus. The role handles budgets, purchasing, travel expenses, and payroll documentation, working with student-athletes, coaches, and campus partners to ensure accurate records and responsive service.

Responsibilities include tracking spending, financial reporting, procurement coordination, and collaboration with departments to align with university guidelines.

Qualifications

• Associate's degree in related field.
• 2 years of relevant experience.
• Equivalent combination of experience and education may be considered.

Responsibilities

• Tracks spending, ensuring all financial activities align with university priorities and guidelines
• Records and processes day-to-day financial transactions. Collects and maintains accurate financial records and data in compliance with RIT policies and local, state, or federal regulations
• Conducts financial analyses for special projects and provides detailed reporting on expenses and budget variances
• Coordinates procurement activities in support of the financial operations
• Supports human resources and financial administration by preparing and processing relevant documentation, ensuring accurate payroll and benefits records
• Ensures timely and accurate financial reporting and forecasting by collaborating with departmental teams, enabling effective budget management and strategic decision-making
• Other duties as assigned

Skills

Financial operations

Budgeting

Microsoft Office

Record keeping

Education

Associate's degree in related field

Job description

Position Highlights

This role supports the financial operations of RIT Club Sports, working closely with student-athletes, club officers, coaches, Recreation and Wellness staff, university departments, and external vendors. It offers a unique opportunity to combine financial administration with student engagement, helping ensure the success of a vibrant and active club sports program.

The successful candidate will contribute directly to the student experience by overseeing purchasing, travel expenses, reimbursements, payroll-related documentation, and financial reporting for Club Sports. This position is ideal for individuals who enjoy detail-oriented financial work while building strong relationships and providing exceptional service to students, coaches, and campus partners. Key responsibilities include:

• Support the financial operations of RIT Club Sports by managing budgets, purchasing, travel expenditures, and financial transactions that enable student-athletes and clubs to participate and compete successfully.
• Partner with student leaders, coaches, and Recreation and Wellness staff to ensure compliance with university financial processes while providing outstanding customer service and guidance.
• Gain valuable experience in higher education finance, budgeting, procurement, and financial reporting while working with a wide range of campus stakeholders.
• Play a key role in enhancing the student experience by supporting one of RIT's largest student engagement programs through efficient and accurate financial administration.

Recreation and Wellness

Recreation and Wellness at RIT provides opportunities that foster healthy lifestyles, personal growth, leadership development, social connection, and sportsmanship through innovative programs, services, facilities, and employment opportunities. As part of Recreation and Wellness, the Club Sports program offers students opportunities to participate in competitive and recreational sports while developing leadership, teamwork, and organizational skills.

The Club Sports program supports a diverse collection of student-led teams that compete locally, regionally, and nationally. Through collaboration with student leaders, coaches, and campus partners, Club Sports creates meaningful experiences that enhance student engagement, belonging, and overall well‑being. Recreation and Wellness is committed to creating one of the nation's most engaged campus communities through inclusive, innovative, and high‑quality recreational opportunities.

Essential Duties & Responsibilities

• Tracks spending, ensuring all financial activities align with university priorities and guidelines
• Records and processes day-to-day financial transactions. Collects and maintains accurate financial records and data in compliance with RIT policies and local, state, or federal regulations
• Conducts financial analyses for special projects and provides detailed reporting on expenses and budget variances
• Coordinates procurement activities in support of the financial operations
• Supports human resources and financial administration by preparing and processing relevant documentation, ensuring accurate payroll and benefits records
• Ensures timely and accurate financial reporting and forecasting by collaborating with departmental teams, enabling effective budget management and strategic decision-making
• Other duties as assigned

Knowledge, Skills, & Abilities

• Knowledge of accounting, finance, and budgeting practices and protocols to ensure accurate financial management and compliance
• Knowledge of enterprise-wide financial applications and Microsoft Office
• Skill in analyzing financial data and preparing detailed reports to support decision-making and budgeting activities
• Skill in written, verbal, and interpersonal communication and customer service
• Ability to maintain organized and accurate financial records, ensuring all transactions are properly documented and tracked
• Ability to maintain a high level of confidentiality when handling sensitive information

Minimum Education & Experience

• Associate's degree in related field
• 2 years of relevant experience
• Equivalent combination of experience and education may be considered

Job Level Overview

Operations, Administrative, Service, or Technical Support Level 1 - An entry-level role building knowledge and skills. Performs routine, well-defined, easy-to-understand tasks that can typically be learned in a short period of time. Work is performed under close supervision using clearly prescribed methods and detailed instructions.

FLSA Category

Non-Exempt

Work Location

On Campus

Compensation

$17.90 - $22.85

Application Materials

Cover Letter, Curriculum Vitae or Resume

Candidates must be eligible to work in the United States.

Additional Details

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law.

If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to [e-mail]. Determinations on requests for reasonable accommodation will be made on a case‑by‑case basis.