FINANCIAL ANALYST

UC Irvine; Irvine (CA); On-site; USD 51,000 - 54,000; Full time

Job summary

UC Irvine's Department of History seeks a Financial Analyst to join a small but dynamic administrative team supporting faculty research, teaching, and outreach programs. Under supervision of the MSO and Department Chair, the analyst will manage the department's financial accounts, annual operating budget, and program accounts including several programs and grants, using the KFS system and related campus tools.

The role emphasizes accurate reporting, data analysis, and adherence to UC policies.

Qualifications

• Experience with university financial systems.
• Ability to analyze data and prepare reports.
• Strong written and verbal communication.
• Ability to manage multiple accounts and funds.
• Commitment to confidentiality.
• Ability to work in a team and with diverse groups.
• Knowledge of safety policies and procedures.

Responsibilities

• Manage department operating budget and accounts.
• Handle faculty research and program accounts.
• Process contracts, grants, and extramural funds.
• Maintain records in UC policies and procedures.
• Support purchasing and accounting functions.
• Collaborate with Humanities Finance Office to ensure accuracy.

Skills

UCI accounting systems

Financial analysis

Budget monitoring

Interdepartmental collaboration

Data analysis

Financial reporting

Confidentiality

Microsoft Office

PC proficiency

Prioritization

Education

Bachelor's degree in Accounting

Tools

KFS

Pal-Card

CTS Card

CODs

Job description

Who We Are

Founded in 1965,

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The UC Irvine Department of History is a community of scholars who pride ourselves on teaching, research, professional and public service. The department is comprised of 37 senate faculty, 5-7 non senate lecturers, 45 PHD students, 5 MA students, and 325 undergraduate majors. The department houses the UCI History Project, the Career Development for Historians program and the Women and Social Movements Journal. In addition, we provide administrative support to the Religious Studies Program, Armenian Studies Program, Jewish Studies Minor and Native American and Indigenous Studies Minor and may support other School programs and Departments and in service to other programs and Departments in accordance with the needs of the School.

Your Role on the Team

The Financial Analyst is an integral part of a small but dynamic administrative team who support faculty research, teaching, and outreach programs within the Department of History and in service to other programs and Departments in accordance with the needs of the School. Under general supervision of the MSO and Department Chair, the incumbent is responsible for the financial and administrative management of all department financial accounts that include the annual operating budget, faculty research accounts, program accounts (Program in Religious Studies, Armenian Studies Program, Minor in Jewish Studies, Native American and Indigenous Studies, the UCI History Project), federal and private contracts and grants, and extramural funds. The incumbent will work with the School of Humanities Finance Office and is responsible for accounting and purchasing functions utilizing the KFS accounting system and other online systems to maintain accurate records.

Required

What It Takes to be Successful

• Proficiency with UCI accounting systems and forms (KFS, Pal-Card, CTS Card, and COD s) Working knowledge of campus financial systems to prepare and process BATs, GECs, Requisitions, Purchase Orders, Removals, Travel Reimbursements, Travel Advances, and Disbursement Vouchers.)
• Skill in financial analysis, planning, preparation, and administration of university and external funds.
• Ability to monitor expenditures on multiple accounts, funds, and project codes.
• Ability to establish and maintain effective working relationships with faculty, department, and campus staff, and students with various social, cultural, economic, religious, and educational backgrounds.
• Demonstrated analytical skills to identify problems, collect and analyze data, define objectives, and propose or recommend solutions.
• Demonstrated ability to maintain financial documents in accordance with UC policies and procedures.
• Ability to work as part of a team and to effectively collaborate with other individuals. Ability to write concise, logical, and grammatically correct analytical reports, correspondence, presentations, and memos.
• Ability to accurately summarize financial data and develop written or verbal reports. Proven skill in the use of a PC computer, Microsoft Office (word processing, Excel, PowerPoint), Outlook, and internet applications to access and search the internet to prepare financial reports, presentations and correspondence.
• Experience in data collection and preparation of comprehensive financial reports. Ability to prioritize responsibilities and organize multiple projects to complete tasks in a timely manner in an environment with frequent interruptions.
• Ability to maintain the confidentiality of records and information.
• Knowledge of university, school, and department safety policies and procedures. Ability to follow a traditional work schedule: M-F, 8:00 am to 5:00 pm

Preferred

• Bachelors Degree in Accounting, Business Administration, Finance or related field.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $36.89- $39.20 (Hourly).

Conditions Of Employment

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization