FINANCIAL AID TECHNICIAN I ( SUBSTITUTE POOL) -CAT FUNDED

Barstow Community College; Barstow (CA); On-site; USD 23,000 - 32,000; Part time

Job summary

Barstow Community College is seeking a part-time Financial Aid/ Veterans Assistant to support students with eligibility, applications, and verification processes. This substitute/hourly role involves data entry, mail handling, and assisting with scholarships and Honors Day events.

Under admin supervision, you will help students complete forms, review work-study eligibility, answer calls, and coordinate appointments while maintaining accurate records in line with college policies.

Qualifications

• High school diploma or equivalent required.
• Minimum of one year of clerical or related experience.
• Bi-lingual skills desirable.

Responsibilities

• Assists students individually and in small groups with eligibility requirements, types of available assistance, and opportunities for self-help.
• Assists students in completing applications, reviews for completeness and accuracy ensuring that necessary supporting documentation is submitted; compiles all necessary documentation and prepares folders for verification and awarding process.
• Provides information and assistance in completing financial aid applications to a diversified population.
• Reviews work-study applications for eligibility.
• Completes financial aid verifications upon request after awards are made.
• Answers telephones and initiates, screens and directs telephone calls, explaining work-study programs to students and schedules appointments.
• Opens and distributes mail; types a variety of correspondence utilizing computers and associated software.
• Assists in the annual scholarship program and Honors Day event
• Assists assigned personnel with the work-study program, including assisting with the completion of work assignment notices and reviewing students for continued eligibility.
• Keeps informed on rules and regulations of financial aid and veteran's programs.
• Orders office supplies as necessary to maintain proper office supplies.
• Serve on a variety of District committees as requested.
• Performs data entry functions as required.
• Performs other duties as assigned.

Skills

Clerical duties

Data entry

Receptionist skills

Telephone skills

Customer service

Education

High school diploma or equivalent

Tools

Computers

Office equipment

Fax machines

Copiers

Printers

Job description

Barstow Community College is an open-access, comprehensive two-year institution serving a diverse student population in the Mojave region of San Bernardino County, California. The College’s campus is located in the City of Barstow, California, situated in California’s high desert, between Los Angeles, California and Las Vegas, Nevada.

Established in 1959, the Barstow Community College District (BCCD) encompasses a vast service area, stretching from the Nevada border on the East to Kern County on the West, and from Inyo County in the North to the San Bernardino Mountain range in the South. BCCD serves the communities of Barstow, Lenwood, Newberry Springs, Daggett, Yermo, Hinkley, Ludlow and Baker. The institution also maintains a satellite learning center at the U.S. Army National Training Center in Ft. Irwin, California, which serves military personnel and their families.

Barstow Community College is committed to providing an equitable, accessible, and affordable education to its diverse student body, including local, military, distance education, and historically marginalized student populations. Through a variety of high-quality and comprehensive degree, certificate, and job skills training programs, we provide holistic student support with clear and diverse educational pathways that provide students with life-long learning and networking opportunities, critical thinking skills, and success in a globalized world.

Barstow Community College serves as a hub of innovation and educational excellence, fostering a culture of growth, partnership, and inclusion as the premier college of the California High Desert.

This is a continuous recruitment for an applicant pool to fill part-time, substitute, temporary, or hourly assignments on an as needed basis.

Substitute compensation will be calculated using step 1 of the level the classification is placed on the Classified Salary Schedule.

Summary

Under the direction of an administrator, perform a variety of clerical duties and responsibilities related to Financial Aid, Veterans, Board of Governors fee waivers, and California Student Aid Commission programs.

Essential Duties And Responsibilities

• Assists students individually and in small group sessions; provides information regarding eligibility requirements, types of available assistance, and opportunities for self-help.
• Assists students in completing applications, reviews for completeness and accuracy ensuring that necessary supporting documentation is submitted; compiles all necessary documentation and prepares folder for verification and awarding process.
• Provides information and assistance in completing financial aid applications to a diversified population.
• Reviews work study applications for eligibility.
• Completes financial aid verifications upon request after awards are made.
• Answers telephones and initiates, screens and directs telephone calls, determining priorities; explains work-study programs to students and schedules appointments.
• Opens and distributes mail; types a variety of correspondence utilizing computers and associated software.
• Assists in the annual scholarship program and Honors Day event
• Assists assigned personnel with the work study program, including assisting with the completion of work assignment notices and reviewing students for continued eligibility.
• Keeps informed on rules and regulations of financial aid and veteran's programs.
• Orders office supplies as necessary to maintain proper office supplies.
• Serve on a variety of District committees as requested.
• Performs data entry functions as required.
• Performs other duties as assigned.

KNOWLEDGE AND SKILLS

Requires knowledge of and skills with District policies and procedures; methods and practices of record keeping, to include financial record keeping, modern office practices and procedures; modern office equipment, including computers; filing systems; receptionist and telephone techniques; letter and report writing; filing practices and systems.

Abilities

Requires the ability to understand and apply District policies and procedures; perform a variety of general clerical work, perform mathematical calculations with speed and accuracy; learn and interpret the regulations and policies and procedures of the financial aid and/or veterans' programs; operate various office equipment including computers, calculators, fax machines, copiers, printers, etc.; utilize keyboarding skills commensurate with the required functions for this position; establish and maintain cooperative relationships with those contacted during the course of work; demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college.

Physical Abilities

Requires ambulatory ability to sit in front of a computer screen for extended periods of time. Requires sufficient hand, arm, finger dexterity to operate computer keyboard, typewriter or other office equipment. Requires visual acuity to read words and numbers. Requires speaking and hearing ability sufficient to hear over phone and carry on routine conversations.

WORKING CONDITIONS

Work is performed indoors where minimal safety considerations exist. May be exposed to frequent customer conflict.

Requirements

MINIMUM QUALIFICATIONS

High school diploma or equivalent required. Minimum of one year of clerical or related experience. Bi-lingual skills desirable.

LICENSES AND CERTIFICATES

Requires a valid driver's license.

Please note: The district does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.

EQUAL OPPORTUNITY:

The Barstow Community College District is an equal opportunity employer. Barstow Community College District is committed to hiring a staff that is sensitive to and understanding of the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students. All applicants will receive consideration for employment without regard to race, creed, color, national origin, ethnicity, gender, gender identity, sexual orientation, marital status, religion, disability, political affiliation, age, or veteran status.

This position is not eligible to recieve health benefits.

This is a part-time position and may work up to 30 hours per week. Work schedule may vary.