Financial Aid Specialist (Two positions)

Chaffey College; Rancho Cucamonga (CA); On-site; USD 33,000 - 40,000; Full time

Job summary

Chaffey College is seeking a dedicated Financial Aid Specialist to collect and analyze financial aid data and prepare compliant reports for federal, state, and district regulations.

You will screen applications, perform need analyses, and assemble aid packages using loans, grants, and earnings to meet calculated needs within available funds.

Qualifications

• Working knowledge of Federal and State regulations governing eligibility for student aid programs.
• Ability to: Perform need analysis calculations using Uniform Methodology; Maintain and prepare accurate records and reports.
• Maintain confidentiality and assist diverse students to meet their educational goals by providing budgetary counseling and referrals.
• Communicate effectively orally and in writing and collaborate with students, staff, administrators, and community members.
• Direct the work of student assistants.

Responsibilities

• Audit and reconcile funds; audit and review programs throughout the academic year.
• Perform data analysis related to the Financial Aid Program; establish system parameters for accurate information.
• Screen aid applications and support documentation; perform need analysis calculations.
• Develop aid packages combining loans, grants, and employment within program limits.
• Provide information on aid programs and assist students and parents through orientation and outreach.

Skills

Need analysis

Recordkeeping

Confidentiality

Communication

Team leadership

Education

Associate degree or equivalent experience

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Under direction, collects financial aid data and prepares reports in compliance with applicable Federal, State and District regulations in support of Financial Aid programs and services; performs specialized duties in the collection, formulation, and calculation of financial aid award packages for eligible students.

• Audit and reconciles funds; audit and review programs throughout the academic year.
• Perform a variety of data analysis related to the Financial Aid Program. Establish and maintain system-wide parameter and tables to provide accurate information for Federal and State mandated financial aid systems for adequate performance and output.
• Screen aid applications and supporting documentation submitted by students for accuracy and consistency; performs need analysis calculations utilizing Uniform Methodology.
• Develop appropriate aid packages combining loans, grants, and employment to meet each student's calculated need within program limitations, student preferences, and available funds.
• Provide information on aid programs to current and prospective students; explains eligibility criteria and assists students and parents through orientation and community outreach in completing financial aid applications; advises students of rights and responsibilities associated with receipt of Title IV financial aid funds.
• Certify financial eligibility for and refers students to the EOP& S Program.
• Assist in the administration and implementation of state, federal, and institutional programs
• Prepare statistical, financial, and narrative reports as required; compile information and prepare statistical data, various reports and forms related to Financial Aid programs and other assigned programs as required
• Serve on the Financial Aid appeals Committee; represent the College in the community as requested.
• Recommend policy and procedure modifications relative to the student financial aid delivery system.
• Direct the work of student assistants.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

• Working knowledge of Federal and State regulations governing eligibility for student aid programs.
• Ability to:

• Perform need analysis calculations using Uniform Methodology
• Maintain and prepare accurate records and reports.
• Maintain confidentiality and assist economically disadvantaged and culturally diverse students to meet their educational and career goals by providing budgetary counseling and making referrals as appropriate.
• Communicate effectively orally and in writing and to establish and maintain cooperative working relationships with a wide variety of students, staff, administrators, and community members.
• Direct the work of student assistants.

• Any combination of education, training, and experience that provides the required knowledge, skills, and abilities. An example of this would be completion of an associate degree with responsible experience in the provision of student financial aid services.
• Experience in the use of software application programs (i.e., Microsoft Excel, Word, and PowerPoint) and student financial aid delivery systems.
• Demonstrated evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds in a community college environment.

MEETING MINIMUM QUALIFICATIONS DOES NOT ASSURE THE CANDIDATE OF AN INTERVIEW. Applications will be evaluated taking into account the breadth and depth of relevant education, experience, skills, knowledge and abilities.

DESIRABLE QUALIFICATIONS

• Knowledge of PCs and applicable student information databases

SPECIAL CONDITIONS

Working hours: Monday - Wednesday, Friday: 7:30am - 4:30pm; Thursday: 10:00am - 7:00pm.

CONDITIONS OF EMPLOYMENT

This is a full-time, 12-month, classified bargaining unit position. Start date: as soon as possible. Range 17 of the CSEA Salary Schedule with starting salary of Step A, $5,068/month. Excellent benefit package.

Being able and ready to work in-person with Chaffey students, Chaffey employees, or other members of the Chaffey community/Chaffey partners/Chaffey contractors is an essential function of this job.