Financial Aid Specialist

Galen-College-of-Nursing; Louisville (KY); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, dental and vision plans

Tuition discounts

401(k) plan with company match

Employee stock purchase plan

Flexible spending accounts

Counseling services

Job summary

Galen College of Nursing is seeking a Financial Aid Specialist to ensure students receive accurate, timely federal aid. You’ll work across verification, withdrawal processing, and aid packaging tracks, collaborating with campus Student Financial Services to keep enrollment on track.

The role emphasizes detail, compliance, and coordination with multiple campus teams. Strong communication and organization are essential to support students’ education goals.

Qualifications

• Experience in financial aid, higher education administration, or related field preferred.
• Familiarity with federal financial aid programs and systems (NSLDS, COD, CPS a plus).
• Proficiency in Microsoft Word, Excel, and Outlook.

Responsibilities

• Review ISIRs, perform corrections, and conduct verifications.
• Process withdrawals and document all actions in the system of record.
• Package Title IV financial aid for new and continuing students; coordinate with SFS staff to resolve issues.
• Maintain thorough documentation of all student account workflows and uploads.

Skills

Attention to detail

Time management

Communication

MS Office

Documentation

Education

Associates or Bachelors degree preferred

Tools

NSLDS

COD

CPS

Job description

At Galen College of Nursing, we educate and empower nurses to change lives. Since 1989, we’ve dedicated our work to delivering high-quality nursing education with a student-first mindset. As one of the largest private nursing colleges in the country, we combine the support of a close-knit learning environment with the strength of a nationally recognized institution, HCA Healthcare.

That same passion for excellence in the classroom extends to our offices. At Galen, you’ll find a culture deeply rooted in collaboration, innovation, and a shared commitment to improving the future of healthcare. Your work directly touches the next generation of nurses, and your contributions help our students pursue their dream of a compassionate career.

If you’re looking for a career where you can make a difference, grow professionally, and be part of a caring team, we’d love for you to apply for the Financial Aid Specialist position today!

Click here to learn more about Galen!

Position Overview:

The Financial Aid Specialist plays a critical role in ensuring Galen students receive accurate, timely financial aid so they can stay focused on their nursing education. In this role, youll work within a specialized track — verification, withdrawal processing, or aid packaging — while collaborating closely with campus Student Financial Services teams across the college. This is detail-intensive, compliance-driven work that matters directly to students ability to enroll and persist. If youre organized, accurate, and comfortable working through complex federal aid processes, this role is a strong fit.

What Youll Do

Depending on your area of assignment, your primary responsibilities will fall into one or more of the following tracks.

Verification

• Review and process ISIRs, perform ISIR corrections, and conduct verification reviews for students across all campuses.
• Communicate with campus Student Financial Services staff regarding missing or additional documentation needed to complete verification.

Withdrawal Processing

• Perform withdrawal calculations in accordance with federal guidelines and document all related work thoroughly in the system of record.

Aid Packaging

• Package Title IV financial aid for new students and process repackaging for continuing students.
• Communicate with campus SFS staff and verification specialists to resolve outstanding items that prevent packaging from being completed.

Across all tracks:

• Maintain thorough documentation of all work performed on student accounts including workflows, tasks, activities, and document uploads in the system of record.
• Assign additional documents to student accounts as needed.
• Assist with other financial aid functions as needed and attend training, workshops, and seminars to stay current on federal aid regulations.

What Were Looking For

• Experience in financial aid, higher education administration, or a related field preferred.
• Familiarity with federal financial aid programs and systems including NSLDS, COD, and CPS a plus.
• Associates or Bachelors degree preferred — relevant professional experience will be considered in lieu of a degree.
• Proficiency in Microsoft Office including Word, Excel, and Outlook.
• Strong attention to detail and time management skills with the ability to balance multiple priorities accurately.
• Clear communicator who works well across teams and campus locations.
• Must have no history of federal student loan default and must be eligible to access all required Department of Education systems and websites.

Benefits

At Galen College of Nursing, we want to ensure your needs are met. We offer a comprehensive package of medical, dental, and vision plans, tuition discounts, along with unique benefits, including:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more.
• Free counseling services and resources for emotional, physical, and financial well-being
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
• Family support through fertility and family building benefits with Progyny and adoption assistance.
• Referral services for children, elders, and pet care, home and auto repair, event planning, and more.
• Consumer discounts through Abenity.
• Retirement readiness, rollover assistance services, and preferred banking partnerships.
• Education assistance (tuition, student loan, certification support, dependent scholarships).
• Colleague recognition program.
• Time Away from Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence).
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits.

Note: Eligibility for benefits may vary by location.

Galen College of Nursing is recognized as a 2023 National League of Nursing (NLN) Center of Excellence (COE).

Galen’s Compassionate Care Model Values

• Inclusivity:I foster an environment that provides opportunity for every individual to reach their full potential.
• Character:I act with integrity and compassion in all I do.
• Accountability:I own my role and accept responsibility for my actions.
• Respect:I value every person as an individual with unique contributions worthy of consideration.
• Excellence:I commit myself to the highest level of quality in everything I do.

Learn more about our vision and mission.

Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized.