Financial Advisor Sales Assistant

First Citizens State Bank; Whitewater (WI); On-site; USD 38,000 - 46,000; Full time

Job summary

First Citizens State Bank in Whitewater, WI, seeks a Financial Advisor Sales Assistant to provide administrative, client service, and regulatory support to the advisory team. You will handle client communications, account administration, scheduling, and sales support while upholding high standards of service and compliance.

The role involves preparing reports, maintaining CRM records, and supporting onboarding and ongoing account maintenance, as well as assisting with account openings,

Qualifications

• Bachelor’s degree in Finance, Business, Economics, or related field preferred.
• Experience in financial services, banking, administrative support, or customer service preferred.
• Strong organizational skills, attention to detail, and communication skills.
• Proficient in Microsoft Office Suite; experience with CRM and financial software preferred.

Responsibilities

• Respond to client inquiries via phone, email, and in person.
• Schedule and coordinate client meetings and follow-up communications.
• Prepare client correspondence, reports, presentations, and meeting materials.
• Maintain and update client records, databases, and CRM systems.
• Assist with client onboarding and ongoing account maintenance.
• Prepare and process account documentation, including account openings, transfers, transactions, and service requests.
• Assist with proposals, marketing materials, referrals, and sales tracking activities.
• Coordinate client events, seminars, and related communications as needed.
• Prepare reports and summaries for the financial advisory team.
• Ensure documentation is complete and maintained in accordance with regulatory requirements and company policies.
• Maintain confidentiality of client and bank information.

Skills

Organizational skills

Attention to detail

Communication skills

Independent & collaborative

Education

Bachelor’s degree in Finance/Business/Economics

Tools

Microsoft Office Suite

CRM software

Financial software

Job description

• Location 207 West Main Street,Whitewater, WI, 53190,United States
• Employee Type FT Non-Exempt

Job Summary

The Financial Advisor Sales Assistant provides administrative, operational, and client service support to the financial advisory team. This role assists with client communications, account administration, scheduling, and sales support while helping maintain a high level of customer service and regulatory compliance.

Key Responsibilities

1. Client & Administrative Support

• Respond to client inquiries via phone, email, and in person.
• Schedule and coordinate client meetings and follow-up communications.
• Prepare client correspondence, reports, presentations, and meeting materials.
• Maintain and update client records, databases, and CRM systems.
• Assist with client onboarding and ongoing account maintenance.

2. Operational & Sales Support

• Prepare and process account documentation, including account openings, transfers, transactions, and service requests.
• Assist with proposals, marketing materials, referrals, and sales tracking activities.
• Coordinate client events, seminars, and related communications as needed.
• Prepare reports and summaries for the financial advisory team.

Compliance Responsibilities

• Ensure documentation is complete and maintained in accordance with regulatory requirements and company policies.
• Maintain confidentiality of client and bank information.

Skills & Qualifications

• Bachelor’s degree in Finance, Business, Economics, or related field preferred.
• Previous experience in financial services, banking, administrative support, or customer service preferred.
• Strong organizational skills, attention to detail, and communication skills.
• Proficient in Microsoft Office Suite; experience with CRM and financial software preferred.
• Ability to work independently and collaboratively in a team environment.
• Professional, proactive, and client-focused approach.

Licenses & Certifications

• FINRA SIE, Series 6 or 7 and Series 63 or 66 licenses preferred, or willingness to obtain within a designated timeframe as determined by management.