Financial Administrator, Mechanical Engineering

Boston University; Boston (MA); On-site; USD 63,000 - 71,000; Full time

Job summary

Boston University is seeking a Financial Administrator in the Mechanical Engineering department to support financial and administrative functions. You will collaborate with the Finance Manager and department leadership to manage budgets, procurement, grants, and payroll processes, ensuring efficient workflows and strong customer service to faculty and students.

The role includes coordinating budgets, generating financial reports, processing purchases with SAP, and overseeing student worker

Qualifications

• Coordinate departmental budgets, monitor account activity, and maintain discretionary accounts and budget systems.
• Create or update monthly and annual financial reports and assist with projections and forecasts.
• Support grant administration with financial reporting and budget reconciliation.
• Administer timesheets and payroll data to support budget planning.

Responsibilities

• Coordinate departmental budgets and monitor account activity.
• Prepare departmental financial reports and forecasts.
• Process purchases and procurement inquiries; track orders and maintain budget.
• Support grant administration, payroll data, and budget planning.

Skills

Financial Management

Department Procurement

Business Office Administration

Student Worker Management

Tools

SAP

Job description

Financial Administrator, Mechanical Engineering

Category

Job Location

Tracking Code

26500127301030

Posted Date

11/5/2026

Salary Grade

Grade 47

Expected Hiring Range Minimum

$62,525.00

Expected Hiring Range Maximum

$71,200.00

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, training and internal pay comparison. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Type

Full-Time/Regular

The Financial Administrator reports to the Finance Manager and supports the Department of Mechanical Engineering financial and administrative functions. The position collaborates with the department manager and department director in creating efficiency in departmental processes and provides exceptional customer service to students, faculty, and external constituents.

Required Skills

FINANCIAL MANAGEMENT

• With direction from and in collaboration with the Finance Manager, coordinate departmental budgets, monitor account activity, and maintain faculty discretionary accounts and budget systems.
• Assist with projections and forecasts, prepare departmental journal entries, and create or update monthly and annual financial reports.

DEPARTMENT PROCUREMENT

• Create office and departmental shopping carts, process purchases using University procurement cards or SAP, and serve as the department liaison for procurement inquiries.
• Track purchases to ensure goods and services arrive on time, and coordinate with faculty and staff to meet departmental and course needs while staying within budget.

BUSINESS OFFICE ADMINISTRATION

• Support grant administration with proposal development, financial reporting, budget reconciliation, purchase order closeouts, and expense approvals.
• Respond to finance and procurement inquiries; process orders and reimbursements; maintain audit- and grant-compliant records; and manage the department's FedEx account and invoices. Assist with staff onboarding and training, and identify ways to improve departmental workflows.

STUDENT WORKER MANAGEMENT

• Work with faculty to assess student staffing needs, post positions, coordinate hiring, and complete onboarding for graders, teaching assistants, and research assistants.
• Administer timesheets in SAP, track hours billed to each course, notify faculty of monthly charges to help prevent budget overruns, and use payroll data to support budget planning and proposal development.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color , natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color , natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.