Finance & Warehouse Assistant

Norman Rockwell Museum; Pittsfield (MA); On-site; USD 40,000 - 65,000; Full time

Job summary

An established industry player seeks a Financial Assistant/Bookkeeper to support its finance department. This role involves processing financial transactions, maintaining organized records, and assisting with warehouse operations. The ideal candidate will possess strong accounting knowledge, exceptional organizational skills, and proficiency in Microsoft Excel. The organization values diversity and inclusion, fostering a collaborative environment where every team member can thrive. If you are detail-oriented and passionate about supporting financial operations, this opportunity is perfect for you.

Qualifications

• Good knowledge of accounting and solid bookkeeping skills.
• Strong technology skills with comprehensive knowledge of Microsoft Office applications.

Responsibilities

• Process financial transactions and maintain accuracy of all records.
• Assist with warehouse and store operations as needed.
• Support finance department with various administrative duties.

Skills

Accounting Knowledge

Bookkeeping Skills

Microsoft Excel

Problem Solving

Organizational Skills

Communication Skills

Education

Associate Degree in Accounting

Equivalent Experience

Tools

Financial Accounting Software

Point of Sale (POS) System

Job description

Description

Reports To: Director of Finance and Administration

Full-Time - 37.5 hours weekly

Our Mission

The Norman Rockwell Museum illuminates the power of American illustration art to reflect and shape society, and advances the enduring values of kindness, respect, and social equity portrayed by Norman Rockwell.

Equity Goals

NRM embraces the values of diversity, equity, access, and inclusion to create a successful workplace and a more equitable society. Our mission embodies these values. We are committed to building a team that represents a variety of identities, experiences, backgrounds, perspectives, and skills. We believe that the more inclusive we are, the more successful the organization, its employees, and our work in the world will be. Norman Rockwell Museum is an equal opportunity employer that is committed to equity and inclusion. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual, gender identity, national origin, disability, veteran status, or other legally protected characteristics. Norman Rockwell Museum is a drug-free workplace.

The Position

The Financial Assistant/Bookkeeper performs a range of administrative and accounting duties to support the finance department. The role includes processing various financial transactions while adhering to the approved systems of internal control and financial management. The Financial Assistant is responsible for day-to-day tasks in the finance department ensuring accuracy of all transactions.

The Warehouse Assistant works with the Warehouse Coordinator and Museum Store staff to assist with a variety of duties to support warehouse and store operations.

Responsibilities

Financial Management Duties

• Deposits checks and compiles and enters data from all revenue streams into financial accounting software. This includes revenue from retail, admissions, and development.
• Distributes invoices to department heads for approval and general ledger coding.
• Enters invoices into financial accounting software and maintains up to date payables report.
• Pays invoices prior to due date.
• Maintains organized digital files of all accounts receivable and accounts payable documents.
• Prepares and distributes 1099s to vendors
• Retrieves and distributes credit card transactions to cardholders for expense report completion.
• Tracks accounts receivables and assists with invoicing as needed.
• Assists with the preparation of monthly entries, reconciliations, and financial reports as needed.
• Prepares and submits filings for receipt of grant funds.

Administrative Duties

• Picks up mail twice per week and distributes items digitally or physically.
• Picks up bank deposit bag twice per week.
• Maintains organization of office supplies and assist with orders.
• Supports finance and other departments as needed.

Warehouse/Store Duties

• Assists with receiving incoming merchandise.
• Assists with packaging and shipping outgoing product.
• Assists with inventory controls including regular counts of warehouse and store product.
• Available to work in the Museum Store as a retail associate using the Point of Sale (POS) system to process customer transactions.
• Performs other duties as assigned.

Equity Goal

Works effectively with colleagues, vendors, and all constituents across group identities. Takes part in continuing learning opportunities to create a welcoming environment and support the mission of NRM.

Requirements

Qualifications

Good knowledge of accounting and solid bookkeeping skills. Familiarity with accounting software. Strong technology skills with comprehensive knowledge of Microsoft Office applications, with particular emphasis on Excel. Exceptional math, problem solving, organizational skills, and attention to detail. A strong and confident communicator who is comfortable and professional in dealings with colleagues and constituents.

Experience and Education

Associate Degree with concentration in Accounting preferred, or equivalent combination of education and/or experience.