Finance Technician (Temporary Position)

Accreditation Council for Graduate Medical Education; San Francisco (CA); On-site; USD 88,170 - 111,821; Part time

Job summary

Metropolitan Transportation Commission (MTC) in San Francisco, CA, is seeking a Finance Technician (Temporary Position) to handle accounts payable and allocation purchase orders for MTC, ABAG, and related authorities. The role requires knowledge of government accounting principles and strong Excel skills.

The incumbent will support month-end/year-end closing, assist with audits, and perform routine AP duties under supervision.

Qualifications

• Equivalent to completion of the twelfth (12th) grade with two years of accounting experience.
• Preferred: Associate degree in finance, accounting, business or public administration or related field.
• Experience with Federal, State and Local grants preferred.
• Strong proficiency with Microsoft Word and Excel; familiarity with automated financial accounting systems.

Responsibilities

• Prepare accounts payable data entries for stipends, travel reimbursements, and corporate card transactions.
• Review invoices for proper authorization and fund sufficiency; ensure adherence to PO/contract terms.
• Review MOUs and policies related to accounts payable processing; assist in month-end/year-end closing and audits.
• Process allocation purchase orders; assemble and route necessary documentation and approvals.

Skills

General accounting principles

Grants knowledge

MS Word and Excel

Accounts payable systems

Vendor relations

Arithmetic accuracy

Judgement and initiative

Education

Associate degree in finance or accounting or related field

Job description

Metropolitan Transportation Commission (MTC)

San Francisco, CA

Finance Technician (Temporary Position)

$88,170.44 - $111,821.43 Annually

The Metropolitan Transportation Commission (MTC) is the transportation planning, financing, and coordinating agency for the nine-county San Francisco Bay Area. MTC is the federally designated Metropolitan Planning Organization (MPO) and the state designated Regional Transportation Planning Agency (RTPA) for the nine-county San Francisco Bay Area. MTC provides services to the Association of Bay Area Governments (ABAG). For more information about MTC, visit www.mtc.ca.gov.

EQUAL OPPORTUNITY EMPLOYER

The Metropolitan Transportation Commission is an equal-opportunity, non-discriminatory employer. MTC provides all employees and applicants with an equal opportunity in every aspect of the employment experience regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, physical handicap, medical condition or marital status.

Job Description

THIS IS A TEMPORARY POSITION WITH TIER 2 BENEFITS THROUGH DECEMBER 31, 2026

The Finance Technician will perform accounts payable and allocation purchase orders for MTC, ABAG, Bay Area Toll Authority (BATA), Service Authority for Freeways and Expressways (SAFE), Bay Area Infrastructure Financing Authority (BAIFA), and Bay Area Housing Authority (BAHA) in accordance with government regulations and MTC policies and procedures. The Finance Technician must possess sufficient working knowledge of basic aspects of accounting and/or auditing principles in addition to accounts payable functions to enable them to be proficient in the job following a brief introductory period. Initially, the incumbent will work under close supervision, performing the routine accounts payable and purchase orders duties.

This position prepares, processes, maintains and verifies a wide range of accounts payable and allocation purchase orders; develops and maintains partnerships with Vendors/Claimants, Commissioners/Committee members, Project Managers, Employees, Auditors and other MTC departments (Purchasing, Accounts Receivable, Funding Policy and Programs); reviews invoices to ensure adherence to PO/Contract agreements; monitors PO/Contract balances and works with Purchasing and Project Managers to ensure sufficient balance to process payments; researches and addresses vendor inquiries; assists in resolution of disputed costs; maintains vendor invoice files; and supports the annual financial audit.

Responsibilities

Accounts Payable

• Prepare accounts payable data entries related to stipends payments, employees travel reimbursements, and corporate credit cards transactions into the financial accounting system.
• Examine supporting documentation to verify proper authorization, mathematical accuracy and conformance with Purchase Order (PO). Notify the Procurement and Project Manager if insufficient funds remaining to process the invoice.
• Read, interpret, and apply various MOU’s and policies related to accounts payable processing.
• Review data input and submit batches to the Accounts Payable Manager for approval.
• Match check to vendor invoices and address any issues prior to release of payment to the vendor.
• Receive, research, and respond to Vendor, Employee, and Project Manager inquiries regarding payment status.
• Investigate and resolve problems associated with invoice processing and communicate resolution of discrepancies to appropriate personnel.
• Maintain files in accordance with MTC and Federal records retention policies.
• Perform month-end/year-end closing functions and support annual federal and financial audit.
• Make weekly deposits.

Allocations Purchase Order Processing

• Prepare and input advanced allocations into the Purchasing module.
• Attach approved documentation and send out via workflow for approval and encumber purchase orders.
• Compile approved allocation letters and send out completed package including letter, allocation instructions and approved Delegated Authority (DA) and Resolutions for approval, and mail out to claimants and county auditors.
• Provide technical support and communicate with the liaison and claimants to resolve allocations issues.
• Compile and prepare letters, and notify claimants regarding upcoming expired allocations on a yearly basis.
• Research and close-out allocations purchase orders at year-end.

Qualifications

KNOWLEDGE, SKILLS, & ABILITIES

The ideal candidate will have the following knowledge, skills, and abilities:

• Basic general and governmental accounting and financial record keeping principles and practices.
• Knowledge of Federal, State and Local grants.
• Standard office practices and procedures including filing, and strong proficiency with Microsoft Word and Excel.
• Knowledge of automated financial accounting systems, in particular, accounts payable and purchasing modules.
• Ability to work with Vendors, Employees, Project Managers, and other non-financial departments.
• Make involved and varied arithmetic computations quickly and accurately.
• Use initiative and sound judgement to make decisions within established agency guidelines and regulations.

MINIMUM QUALIFICATIONS

Any combination of training and experience that would provide the required knowledge, skills, and abilities listed. A typical way to obtain the required qualifications would be:

Education and Experience: Equivalent to completion of the twelfth (12th) grade and two (2) years of increasingly responsible clerical and/or technical accounting experience.

PREFERRED QUALIFICATIONS

Associate degree in finance, accounting, business or public administration, or related field is preferred. Applicants with additional years of relevant professional experience is desirable.