Finance Specialist - Chattanooga, TN

Walden Security; Chattanooga, Northern (TN, KY); On-site; USD 50,000 - 61,000; Full time

Job summary

Walden Security seeks a Finance Specialist to manage travel reimbursements and expense reports, supporting the planning, development, and implementation of operational policies and goals. You will handle travel paperwork, invoices, and expense statements while contributing to budget management and cross-departmental coordination.

Key duties include processing travel documents, auditing invoices, and supporting Accounts Payable with accurate billing.

Qualifications

• Education: High school diploma or equivalent; associate or bachelor’s degree in business administration, accounting, or a related field preferred.
• Experience: Minimum of 2 years of experience in administrative support, accounting, or a related field.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Experience with accounting software or expense management systems is a plus.
• Experience with travel management systems is a plus
• Familiarity with financial reporting and budgeting.
• Strong problem-solving skills and ability to troubleshoot issues.
• Ability to multitask and manage multiple priorities effectively.
• Experience in a fast-paced, high-volume work environment.

Responsibilities

• Process travel reimbursements and expense statements for staff.
• Review vendor invoices for accuracy prior to sending to Accounts Payable.
• Assist in planning and implementing operational policies and goals with senior staff.
• Respond to phone calls and research queries to provide timely answers.
• Scan paperwork for monthly billing and ensure billing accuracy.
• Process travel documents for the workforce.
• Audit and approve invoices for miscellaneous items or services purchased to support operations.

Skills

Adaptability

Analytical thinking

Attendance/Punctuality

Customer service

Self-motivation

Dependability

Ethics

Education

High school diploma or equivalent

Associate or bachelor’s degree in business administration or accounting

Tools

Microsoft Office Suite

Accounting software

Expense management systems

Travel management systems

Job description

Summary

Join our dynamic team as a Finance Specialist. In this pivotal role, you'll manage travel reimbursements, expense reports, and support the planning, development, and implementation of operational policies and goals. You'll ensure the smooth handling of travel paperwork, invoices, and expense statements, while playing a key role in contract deliverables, budget management, and operational coordination.

Essential Duties and Responsibilities

• Support and Assist: Respond to phone calls and research queries to provide timely answers.
• Keep Records: Process and file expense statements.
• Quality Control: Review vendor invoices for accuracy prior to sending them to Accounts Payable.
• Team Collaboration: Participate in phone calls with remote team members.
• Billing Accuracy: Scan paperwork for each location for monthly billing.
• Strategic Support: Assist in the planning, development, and implementation of operational policies and goals in coordination with senior staff.
• Travel Document Processing: Process travel documents for the entire workforce.
• Invoice Auditing: Audit and approve invoices for miscellaneous items or services purchased to support operations.

Supervisory Responsibilities

None

Competency

To perform the job successfully, an individual should demonstrate the following competencies (minimum of 5):

Adaptability - Adapts to changes in the work environment; Manages competing demands; Change's approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events; adapt to new product introduction, emergent business needs, and business evolution.

Analytical – Collects and researched data; Uses intuition and experience to complement data; designs workflows and procedures; Synthesizes complex or diverse information; Uses intuition and experience to complement data.

Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

Self-Motivation: Sets and achieves challenging goals; measures self against standard of excellence; requires minimal supervision with self-managing strategies.

Dependability - follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan. Goal and detail-oriented.

Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Qualifications

• Education: High school diploma or equivalent; associate or bachelor's degree in business administration, accounting, or a related field preferred.
• Experience: Minimum of 2 years of experience in administrative support, accounting, or a related field.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Experience with accounting software or expense management systems is a plus.
• Experience with travel management systems is a plus
• Familiarity with financial reporting and budgeting.
• Strong problem-solving skills and ability to troubleshoot issues.
• Ability to multitask and manage multiple priorities effectively.
• Experience in a fast-paced, high-volume work environment.

Language Skills

Ability to effectively present information in one-on-one and small group situations, respond to questions from groups of managers, clients, customers, other employees of the organization and the general public.

Ability to write reports, business correspondence, and procedure manuals.

Ability to read and comprehend simple instructions, short correspondence, and memos using the English language.

Ability to write simple correspondence.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Ability to calculate figures and amounts with basic addition, subtraction, multiplication, and division with accuracy.

Reasoning Ability

Ability to solve practical problems.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Ability to define problems, collect data, establish facts, and draw valid conclusions.

Computer

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Certificates, Licenses, Registrations

None required. Will be eligible to participate in the company continuing education program to gain future certifications.

Other Qualifications

Must be able to pass a background check and drug screen.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; sit and use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, ability to adjust focus, and ability to see and distinguish basic colors.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Other Tasks

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Equal Opportunity Employer

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.

Pay Rate

$55,000—$55,000 USD

We offer every employee — from executive managers to administrative support to security professionals — unique and generous benefits, as well as opportunities for career growth.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veterans status, or disability. EOE / AAP Employer / Minorities / Females / Vet / Disabled. VEVRAA Federal Contractor.