Finance Payroll Specialist (Appointed)

City of Memphis; Memphis (TN); On-site; USD 46,000 - 69,000; Full time

Job summary

City of Memphis is seeking a Payroll Specialist to maintain and process the city’s payroll system. You will handle entries from personnel forms, antiicipate and apply various payroll deductions, and ensure accurate time entry for multiple divisions.

The role requires a bachelor’s degree in a related field and at least two years of experience; familiarity with W-4/W-5 forms and Oracle is a plus. This position operates within the Finance Division in Memphis, TN.

Qualifications

• Bachelor’s degree in any related field and two years’ experience required.
• Alternatively, any combination of education and experience that enables one to perform job functions.

Responsibilities

• Maintain current payroll system and enter entries from personnel forms.
• Manage payroll deductions and benefits entries (deferred compensation, union dues, etc.).
• Validate and process time entries and act as backup timekeeper.
• Research and reissue past W-2 and check stub information.
• Issue stop payments and recall direct deposits for errors.
• Coordinate with other divisions and external agencies on payroll inquiries.

Skills

Timekeeping

Payroll processing

Data entry

Deductions management

W-4/W-5 handling

Education

Bachelor’s degree in related field

Tools

Oracle

Job description

Salary Range:$45,796.40 - $68,694.60

Works under the general direction of the Payroll Manager in the Finance Division maintaining the current payroll system. Keys entries from personnel forms including shift pay, special license pay, job incentive pay, out-of-class pay, college incentives, hazardous duty pay, longevity pay and time entry which includes vacation pay, sick leave pay, bonus pay and all other payroll exceptions. Enters and maintains information from W-4 and W-5, while researching and reissuing past W-2 and check stub information. Implements and maintains the following payroll deductions: deferred compensation, fitness center fees, PST (Police Service Technician) pay backs, City and Federal Credit Union deductions (union dues, union life insurances, union dental insurance, union charities, wage earners funds, employee direct deposits, United Way donations, American Family and Colonial Insurance deductions). Monitors and/or validates time entry submitted from division for payroll processing. Calculates tax percentages, deductions and earnings for manual check advance requests in the case of vacation, corrections, final check, retro payments and new hires. Records corrections and updates and maintains systems data for accuracy. Issues stop payments on lost, damaged or stolen checks and recalls direct deposits sent in error. Interacts with other city employees, divisions and outside agencies in reference to official payroll information requests and inquiries. Monitors and reviews periodicals to learn of deceased pensioners and addresses benefit situation. Serves as back up for running OTL processes. Maintains the Nationwide Retirement Solution Loan account including processing employee payments and reconciling employee account balances. Research past payment information requested by vendors in Oracle; runs vendor pay reports and processes vendor payments. Runs timesheet process and enters time for designated service centers; serves as a backup timekeeper for Divisions. Distributes checks and reports to vendors used by the City. Separates and prepares payroll checks and signature reports. Maintains the Temp 920 process and enters all changes as it relates to the entry and/or restoration of payroll records for temporary employees, including restoring all deductions, re-entering bank/credit union account information, etc.

Job Description

Salary Range:$45,796.40 - $68,694.60

Works under the general direction of the Payroll Manager in the Finance Division maintaining the current payroll system. Keys entries from personnel forms including shift pay, special license pay, job incentive pay, out-of-class pay, college incentives, hazardous duty pay, longevity pay and time entry which includes vacation pay, sick leave pay, bonus pay and all other payroll exceptions. Enters and maintains information from W-4 and W-5, while researching and reissuing past W-2 and check stub information. Implements and maintains the following payroll deductions: deferred compensation, fitness center fees, PST (Police Service Technician) pay backs, City and Federal Credit Union deductions (union dues, union life insurances, union dental insurance, union charities, wage earners funds, employee direct deposits, United Way donations, American Family and Colonial Insurance deductions). Monitors and/or validates time entry submitted from division for payroll processing. Calculates tax percentages, deductions and earnings for manual check advance requests in the case of vacation, corrections, final check, retro payments and new hires. Records corrections and updates and maintains systems data for accuracy. Issues stop payments on lost, damaged or stolen checks and recalls direct deposits sent in error. Interacts with other city employees, divisions and outside agencies in reference to official payroll information requests and inquiries. Monitors and reviews periodicals to learn of deceased pensioners and addresses benefit situation. Serves as back up for running OTL processes. Maintains the Nationwide Retirement Solution Loan account including processing employee payments and reconciling employee account balances. Research past payment information requested by vendors in Oracle; runs vendor pay reports and processes vendor payments. Runs timesheet process and enters time for designated service centers; serves as a backup timekeeper for Divisions. Distributes checks and reports to vendors used by the City. Separates and prepares payroll checks and signature reports. Maintains the Temp 920 process and enters all changes as it relates to the entry and/or restoration of payroll records for temporary employees, including restoring all deductions, re-entering bank/credit union account information, etc.

Responsibilities

OTHER FUNCTIONS

Performs additional functions (essential or otherwise) which may be assigned.

Typical Physical Conditions

Must be able to communicate clearly both verbally and in writing. Requires ability to operate general office equipment such as a computer and a telephone.

Typical Working Conditions

Work is performed in an office environment which involves contact with the staff and management.

Qualifications

Bachelor’s degree in any related field and two (2) years’ experience; or any combination of education and experience which enables one to perform job functions.