Finance & Operations Associate - Mission-Driven Nonprofit

aspeninstitute; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Benefits package

Job summary

The Aspen Institute Financial Security Program is seeking a Finance and Operations Associate based at its Washington, DC headquarters. You will support a broad range of financial, administrative, and operational tasks to advance FSP priorities, collaborating across teams and systems.

Ideal candidates have 1–3 years in nonprofit operations or finance, a related Bachelor’s degree, and strong organizational and communication skills.

Qualifications

• 1–3 years of relevant professional experience in nonprofit operations, administration, or finance.
• Bachelor's degree in a related field or an equivalent combination of education and relevant work experience.
• Excellent organizational skills with exceptional attention to detail and the ability to manage multiple tasks, priorities, and deadlines in a fast-paced environment.
• Strong written, verbal, and interpersonal communication skills, with the ability to work effectively with cross-departmental colleagues.
• Proficiency in Google Workspace and Microsoft Office.
• Demonstrated comfort with data and spreadsheets to organize and manage information; experience working with financial data a plus.
• Solid analytical and problem-solving skills, with the ability to identify issues, think through solutions, and follow tasks through to completion.
• Reliable time management skills, with a demonstrated ability to meet deadlines, manage competing priorities, and proactively ask questions or seek clarification when needed.

Responsibilities

• Support financial operations, including accounts payable processes and vendor records.
• Support accounts receivable processes and revenue management tasks.
• Track expenses and assist with budget reconciliation and forecasting.
• Maintain financial data entry in internal tracking tools and accounting systems.
• Assist with budget creation and quarterly forecasting and reporting processes.
• Assist with financial closeout procedures.
• Coordinate office operations and workplace logistics at the Washington, DC office.
• Provide meeting and administrative support, including light calendar coordination for FSP leadership.
• Maintain documentation of policies, procedures, and internal resources.
• Maintain digital filing systems and organize contracts and templates for easy access.
• Support project management tools and other technology platforms used by the program.
• Assist with process improvements to increase efficiency and day-to-day operations.
• Grant support: drafting documents, tracking expenditures, and managing grant-related CRM updates.
• Maintain fundraising and CRM records, ensuring data accuracy across pipelines.

Skills

Organizational skills

Communication skills

Time management

Team collaboration

Analytical/problem-solving

Education

Bachelor's degree or equivalent

Tools

Google Workspace

Microsoft Office

Job description

The Aspen Institute Financial Security Program is seeking a Finance and Operations Associate based at its Washington, DC headquarters. You will support a broad range of financial, administrative, and operational tasks to advance FSP priorities, collaborating across teams and systems.

Ideal candidates have 1–3 years in nonprofit operations or finance, a related Bachelor’s degree, and strong organizational and communication skills.