Finance & Mitigation Analyst

Kennebec County; Maine; On-site; USD 74,758,000 - 78,111,000; Full time

Job summary

Kennebec County Emergency Management Agency is seeking a Finance & Mitigation Analyst to manage accounts payable, track grants and preparedness funding, and coordinate mitigation and recovery grant activities.

The role supports the Director with funding applications, audits, reports, meetings, database management, training coordination, public information updates, and disaster recovery documentation, requiring strong knowledge of financial and grant administration.

Qualifications

• Bachelor’s degree in finance, business administration, or an associate’s degree in accounting AND at least 2 years of experience.
• Knowledge of accounts payable and accounting processes, including invoice management and reconciliation.
• Ability to monitor spending and meet required deadlines.
• Knowledge of business and public administration principles, practices, and techniques.
• Knowledge of disaster recovery and business continuity.
• Ability to develop, prioritize, balance, and complete long- and short-term goals.
• Ability to analyze and evaluate department operations and make recommendations.
• Ability to communicate effectively, both verbally and in writing.
• Ability to interpret and apply policies, regulations, and established procedures.
• Ability to independently proofread documents for accuracy.

Responsibilities

• Collect, assimilate, and analyze data and information related to operations, equipment, and functions and prepare appropriate recommendations.
• Process accounts payable, ensuring accuracy in account funding for each specific grant and budget line.
• Prepare quarterly and yearly financial reports; collect and compile all information for financial review and audits.
• Analyze accounts and provide information to assist the Director with grants administration.
• Maintain and track databases for resources and contacts.
• Research, compile, and maintain a database utilized as a resource for preparedness activities and all-hazards events and incidents. Perform job functions as an active member in events, training, and task forces.
• Assist with projects, training, and budgets for EMA objectives.
• Manage the EMA calendar; create/track meeting agendas and minutes.
• Perform other similar duties as assigned or required.

Skills

Accounts payable

Grant administration

Financial management

Communication

Data analysis

Documentation

Budget tracking

Education

Bachelor’s degree in finance or business administration

Associate degree in accounting

Job description

Finance & Mitigation Analyst - Full Time

JOB SUMMARY:

The EMA Finance & Mitigation Analyst supports the Kennebec County Emergency Management Agency by managing accounts payable, tracking grants and preparedness funding, coordinating mitigation and recovery-related grant activities, and maintaining accurate financial, operational, and emergency management records. This position assists the Director with funding applications, audits, reports, meetings, database management, training coordination, public information updates, and disaster recovery documentation. The role requires strong knowledge of financial and grant administration, effective communication and the ability to support emergency management operations, preparedness activities, and real-world incident response

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Bachelor’s degree in finance, business administration, or an associate’s degree in accounting AND at least 2 years of experience.
• Knowledge of accounts payable and accounting processes, including invoice management and reconciliation.
• Ability to monitor spending and meet required deadlines.
• Knowledge of business and public administration principles, practices, and techniques.
• Knowledge of disaster recovery and business continuity.
• Ability to develop, prioritize, balance, and complete long- and short-term goals.
• Ability to analyze and evaluate department operations and make recommendations.
• Ability to communicate effectively, both verbally and in writing.
• Ability to interpret and apply policies, regulations, and established procedures.
• Ability to independently proofread documents for accuracy.

EXPERIENCE:

• 2-5 years education, training, and/or experience demonstrating competence in finance.

ESSENTIAL JOB RESPONSIBILITIES:

• Collect, assimilate, and analyze data and information related to operations, equipment, and functions and prepare appropriate recommendations.
• Process accounts payable, ensuring accuracy in account funding for each specific grant and budget line.
• Prepare quarterly and yearly financial reports; collect and compile all information for financial review and audits.
• Analyze accounts and provide information to assist the Director with grants administration.
• Maintain and track databases for resources and contacts.
• Research, compile, and maintain a database utilized as a resource for preparedness activities and all-hazards events and incidents. Perform job functions as an active member in events, training, and task forces.
• Assist with projects, training, and budgets for EMA objectives.
• Manage the EMA calendar; create/track meeting agendas and minutes.
• Perform other similar duties as assigned or required.

GENERAL EXPECTATIONS:

• Demonstrate commitment to the mission of Kennebec County and comply with County policies and procedures.
• Work collaboratively as a member of a team with County staff, municipalities, partner agencies, and members of the local community.
• Perform duties in a conscientious and cooperative manner; maintain punctuality for scheduled work and use time appropriately.
• Maintain a neat and professional appearance.
• Possess a valid driver’s license.
• Ensure quality in work performed in order to facilitate the delivery of quality services.
• Maintain confidentiality and protect the County by safeguarding information concerning clients and County operations.

PHYSICAL REQUIREMENTS:

The physical requirements described here represent those that must be met by the incumbent to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and stand (at times for prolonged periods), communicate effectively and actively listen. The employee is occasionally required to walk, climb, crouch, crawl, bend, push, pull, and drag objects, and use hands repetitively to support emergency management functions and missions. The employee may occasionally lift and/or move up to 50 pounds.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those of the incumbent encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Most work is performed under general office conditions; the noise level is usually quiet. The position requires travel throughout Maine to attend meetings, training, and disaster exercises directly related to emergency management, incident command systems, technological hazards, adversarial threats, and natural hazards. The employee may be required to work outdoors in all weather conditions during training, disaster exercises, and real-world incident management activities.

REPORTS TO:

Director

Position Available

Kennebec County
Emergency Management Agency

Finance & Mitigation Analyst - Full Time

JOB SUMMARY:

The EMA Finance & Mitigation Analyst supports the Kennebec County Emergency Management Agency by managing accounts payable, tracking grants and preparedness funding, coordinating mitigation and recovery-related grant activities, and maintaining accurate financial, operational, and emergency management records. This position assists the Director with funding applications, audits, reports, meetings, database management, training coordination, public information updates, and disaster recovery documentation. The role requires strong knowledge of financial and grant administration, effective communication and the ability to support emergency management operations, preparedness activities, and real-world incident response

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Bachelor’s degree in finance, business administration, or an associate’s degree in accounting AND at least 2 years of experience.
• Knowledge of accounts payable and accounting processes, including invoice management and reconciliation.
• Ability to monitor spending and meet required deadlines.
• Knowledge of business and public administration principles, practices, and techniques.
• Knowledge of disaster recovery and business continuity.
• Ability to develop, prioritize, balance, and complete long- and short-term goals.
• Ability to analyze and evaluate department operations and make recommendations.
• Ability to communicate effectively, both verbally and in writing.
• Ability to interpret and apply policies, regulations, and established procedures.
• Ability to independently proofread documents for accuracy.

EXPERIENCE:

• 2-5 years education, training, and/or experience demonstrating competence in finance.

ESSENTIAL JOB RESPONSIBILITIES:

• Collect, assimilate, and analyze data and information related to operations, equipment, and functions and prepare appropriate recommendations.
• Process accounts payable, ensuring accuracy in account funding for each specific grant and budget line.
• Prepare quarterly and yearly financial reports; collect and compile all information for financial review and audits.
• Analyze accounts and provide information to assist the Director with grants administration.
• Maintain and track databases for resources and contacts.
• Research, compile, and maintain a database utilized as a resource for preparedness activities and all-hazards events and incidents. Perform job functions as an active member in events, training, and task forces.
• Assist with projects, training, and budgets for EMA objectives.
• Manage the EMA calendar; create/track meeting agendas and minutes.
• Perform other similar duties as assigned or required.

GENERAL EXPECTATIONS:

• Demonstrate commitment to the mission of Kennebec County and comply with County policies and procedures.
• Work collaboratively as a member of a team with County staff, municipalities, partner agencies, and members of the local community.
• Perform duties in a conscientious and cooperative manner; maintain punctuality for scheduled work and use time appropriately.
• Maintain a neat and professional appearance.
• Possess a valid driver’s license.
• Ensure quality in work performed in order to facilitate the delivery of quality services.
• Maintain confidentiality and protect the County by safeguarding information concerning clients and County operations.

PHYSICAL REQUIREMENTS:

The physical requirements described here represent those that must be met by the incumbent to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and stand (at times for prolonged periods), communicate effectively and actively listen. The employee is occasionally required to walk, climb, crouch, crawl, bend, push, pull, and drag objects, and use hands repetitively to support emergency management functions and missions. The employee may occasionally lift and/or move up to 50 pounds.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those of the incumbent encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Most work is performed under general office conditions; the noise level is usually quiet. The position requires travel throughout Maine to attend meetings, training, and disaster exercises directly related to emergency management, incident command systems, technological hazards, adversarial threats, and natural hazards. The employee may be required to work outdoors in all weather conditions during training, disaster exercises, and real-world incident management activities.

REPORTS TO:

Director

SUPERVISES:

None

PAY

$26.09 to $27.26 per hour, depending on experience

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.