Finance Manager

University of California - Los Angeles (UCLA)

Los Angeles (CA)

On-site

USD 90,000 - 140,000

Full time

14 days+

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Job summary

UCLA's Mathematics Department seeks a dedicated Department Finance Officer to lead the Financial Services Office handling multi-fund accounting, budgets, and payroll for staff and students. You will drive budget development and forecasting, ensure compliance with UC systems, and provide training across the department.

Reporting to the CAO, you will coordinate with various campus units and manage internal controls, ensuring accurate financial reporting and efficient operations within a large

Qualifications

Demonstrated skill in financial analysis, planning and control, budgeting, and monitoring of a large budget.
Advanced knowledge of accounting principles and computerized purchasing systems in higher education.
Experience guiding financial, payroll, and time reporting issues and providing management direction.
Ability to learn and train others on university financial systems.

Responsibilities

Manage Financial Services Office with multiple funds and significant annual budgets.
Develop and manage budgets, forecasts, and financial plans for the department.
Ensure compliance with University Accounting and Payroll systems; lead staff training.
Interface with campus entities to resolve complex financial problems and provide analytical support.

Skills

Financial analysis

Budgeting

Auditing

Forecasting

Analytical thinking

Communication

Staff supervision

System knowledge

Education

Advanced degree in related area

Bachelor's Degree in related area

Tools

PAC

TOF

OASIS

UCPath

Job description

Department Summary

The UCLA Math department is a large department within the Division of Physical Sciences with approximately 50 ladder faculty, 26 staff members, 150 graduate majors, and 2000 undergraduate majors. The research program is significant and covers multiple fields: Algebra, Analysis, Combinatorics, Functional Analysis, Geometry, Logic, Number Theory, Probability & Mathematical Physics and Topology. Also, Computational Applied Math & Mathematical and Statistical Finance.

Position Summary

As a key member of the management team in the Department of Mathematics and Program in Computing (PIC), serve as Department Finance Officer. Under the general direction of the CAO, manage the Financial Services Office with responsibility for multiple funds including $30 million in operations, sales and service, summer revenues, gifts/endowments, and $20 million in state and federal contracts/grants. Duties include budget development and management, financial planning and forecasting, recharge cost recovery, fund management, and payroll/personnel for staff, undergraduates and graduate students (TAs, GSRs). Audit and establish internal standards and procedures for maintaining compliance with University Accounting and Payroll systems to include identification, organization, development, and training of staff on same. Interface with various UCLA administrative entities, especially the College of Letters and Science, as well as other campuses and universities in order to manage and resolve complex financial problems. Interpret policy and regulations both internal and agency driven, as well as provide analytical and administrative support to the CAO, the Department Chair, faculty, staff and students. Serve as departmental DSA and provide systems expertise to include the following systems: AIS, OASIS, UCPath, I-9 Tracker, Standard Register, PAN, MTF, TOF, QDB, BruinBuy+, DACSS, ECC, EPASS, PAMS, Concur, NSF Fastlane, Grants.gov, SRS, Adobe Acrobat Reader and Writer, MS applications Word, Excel, Access and PowerPoint. Recruit, hire, train and supervise Financial Services staff.

Salary & Compensation

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

Demonstrated skill in financial analysis, planning and control, budgeting, preparation, administration and monitoring of a million dollar budget with multiple funding sources. (Required)

Advanced working knowledge of accounting principles and computerized purchasing and accounts payable systems in a large University or higher education setting. (Required)

Demonstrated experience with accepted accounting and business practices to provide guidance and direction in financial, contract and grant, payroll and time reporting, and administrative issues. (Required)

Ability to use the University online financial systems/ledgers including PAC, TOF, OASIS, and OFSR. Skill in utilizing online financial systems, university ledgers and computer based applications to establish and implement computer based financial systems for fun reconciliation and analysis. (Preferred)

Demonstrated experience in creating financial reports at the management level to perform trend analysis, forecasts, and accurately project ending balances. (Required)

Skill in tracking and analyzing budgetary information and ability to use that information in making decisions and controlling expenditures. Ability to engage in long range planning. (Required)

Knowledge of web-based systems and other computer related interfaces sufficient to learn new/existing initiatives, analyze and identify benefits/drawbacks, and train end users to a satisfactory level of proficiency. (Required)

Ability to supervise the hiring, performance, and training of staff following university policy & represented employee contracts. Recognize abilities & strengths of subordinates to effectively utilize staff resources, provide direction & training, and establish rapport to create a team atmosphere. (Required)

Excellent interpersonal skills with strong ability in negotiating and exchanging ideas, information, and opinions to formulate policies and procedures. (Required)

Experience working independently, using sound judgment under competing demands; working effectively with faculty, university administrators, staff, and students in a large, complex organization. (Required)

Skill in speaking clearly and distinctly, using demonstrated ability to communicate effectively to obtain and convey information to individuals at various organizational levels, and to groups of different sizes. (Required)

Skill in writing clear, concise, logical and grammatically correct business correspondence, procedures, performance evaluations, analytical reports and recommendations. (Required)