Finance Executive Admin Assistant

Caesars Entertainment; Maricopa (AZ); On-site; USD 42,000 - 66,000; Full time

Job summary

Harrah’s Ak-Chin Casino Resort in Maricopa, AZ is seeking a Finance Administrative Assistant to provide high-level administrative support to the senior executive team, manage confidential information, and coordinate cross-functional tasks and projects.

The role requires strong communication, organizational skills, and proficiency with Word, Excel, PowerPoint and Outlook; you will interact with all levels of the organization and assist with travel, scheduling and special projects.

Qualifications

• High school graduate required; college education preferred.
• Five years’ secretarial or administrative experience at a senior level is preferred.
• Must be able to read, write, speak and understand English.
• Must possess strong communication, interpersonal, customer service, administrative and organizational skills.
• Excellent PC skills and knowledge of Word, Excel, PowerPoint, Outlook and MS Mail is required.
• Must be able to work independently with minimal supervision and high degree of initiative.
• Knowledge of Business English, spelling and office procedures.
• Must be able to get along well with co-workers and work as a team.
• Must present a well-groomed appearance
• Ability to uphold and demonstrate the highest level of integrity in all situations and recognize standards required by a regulated business

Responsibilities

• Prepares documents in rough and final form, including correspondence, forms, reports, charts, and graphs.
• Performs a variety of administrative or executive support tasks that are highly confidential and sensitive.
• Provides additional administrative support to the entire executive team as needed.
• Composes drafts of memos, letters and other correspondence on behalf of General Manager and senior management.
• Ensures competency of work from the standpoint of grammar, composition and format. Sets up and maintains all files and records, as required.
• Places, accepts and screens telephone calls and refers calls to others as appropriate.
• Handles routine customer calls and employee inquiries and resolves concerns as appropriate.
• Schedules meetings as requested.
• Contacts managerial and staff personnel for collection of data, statistics and reports.
• Assists with coordinating employee events and plays an active role within the event.
• Ensures all Purchasing Card explanations and reconciliations are accurate and complete for the Executive Team prior to approval.
• Make travel arrangements; prepares itineraries; prepares, compiles and maintains travel receipts and records.
• Manage and maintain Executives Teams’ schedules.
• Assists other managers with work as requested.
• Meets the attendance guidelines of the job and adheres to regulatory, departmental and company policies.
• Performs other duties as assigned, always presenting oneself as a credit to Harrah’s and encouraging others to do the same.

Skills

English proficiency

Communication skills

Organizational skills

Independent work

Education

High school diploma

College education preferred

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

Job Description

The Finance Administrative Assistant plays a vital role within Harrah’s Ak-Chin Casino Resort by providing administrative support to the senior executive team, interacts with all levels of the organization, customers, regulators and external constituents, maintains required reporting and completes additional tasks as assigned. This position offers the opportunity to handle multiple tasks at one time, complete diverse sets of requests and manage projects that stretch professional development. Candidates for this position must be able to receive and handle confidential information, possess a positive and customer-oriented personality and work in a cohesive team environment. This employee performs a full range of executive administrative and related duties using considerable independent judgment in making decisions.

Job Summary

The Finance Administrative Assistant plays a vital role within Harrah’s Ak-Chin Casino Resort by providing administrative support to the senior executive team, interacts with all levels of the organization, customers, regulators and external constituents, maintains required reporting and completes additional tasks as assigned. This position offers the opportunity to handle multiple tasks at one time, complete diverse sets of requests and manage projects that stretch professional development. Candidates for this position must be able to receive and handle confidential information, possess a positive and customer-oriented personality and work in a cohesive team environment. This employee performs a full range of executive administrative and related duties using considerable independent judgment in making decisions.

Responsibilities

HOW YOU WILL CREATE THE EXTRAORDINARY

• Prepares documents in rough and final form, including correspondence, forms, reports, charts, and graphs.


• Performs a variety of administrative or executive support tasks that are highly confidential and sensitive.


• Provides additional administrative support to the entire executive team as needed.


• Composes drafts of memos, letters and other correspondence on behalf of General Manager and senior management.


• Ensures competency of work from the standpoint of grammar, composition and format. Sets up and maintains all files and records, as required.


• Places, accepts and screens telephone calls and refers calls to others as appropriate.


• Handles routine customer calls and employee inquiries and resolves concerns as appropriate.


• Schedules meetings as requested.


• Contacts managerial and staff personnel for collection of data, statistics and reports.


• Assists with coordinating employee events and plays an active role within the event.


• Ensures all Purchasing Card explanations and reconciliations are accurate and complete for the Executive Team prior to approval.


• Make travel arrangements; prepares itineraries; prepares, compiles and maintains travel receipts and records.


• Manage and maintain Executives Teams’ schedules.


• Assists other managers with work as requested.


• Meets the attendance guidelines of the job and adheres to regulatory, departmental and company policies.


• Performs other duties as assigned, always presenting oneself as a credit to Harrah’s and encouraging others to do the same.

Qualifications

WHAT YOU WILL NEED

• High school graduate required; college education preferred.


• Five years’ secretarial or administrative experience at a senior level is preferred.


• Must be able to read, write, speak and understand English.


• Must possess strong communication, interpersonal, customer service, administrative and organizational skills.


• Excellent PC skills and knowledge of most software (including Word, Excel, PowerPoint, Outlook and MS mail) is required.


• Must be able to work independently with minimal supervision and high degree of initiative.


• Knowledge of Business English, spelling and office procedures.


• Must be able to get along well with co-workers and work as a team.


• Must present a well-groomed appearance


• Ability to uphold and demonstrate the highest level of integrity in all situations and recognize standards required by a regulated business

Additional Requirements

• Must be able to maneuver to all areas of the casino.


• Must be able to lift up to 10 pounds and carry up to 5 pounds.


• Must be able to bend, reach, kneel, twist and grip items while working at assigned desk area.


• Must have manual dexterity and coordination to operate office equipment, including calculator, PC computers, fax machine and photocopier.


• Must be able to work at a fast pace and in stressful situations.


• Must be able to assess priorities and work under pressure, handling multiple tasks at one time.


• Must be able to respond to visual and aural cues.


• Must be able to work a flexible schedule including weekends, evenings and holidays