Finance Director

Socket.dev; Harrisburg (Dauphin County); On-site; USD 92,000 - 97,000; Full time

Job summary

The Dauphin County Library System in Harrisburg, PA seeks a Finance Director to lead the financial and administrative operations. The role prepares financial statements, the budget, the 990, coordinates the annual audit, and oversees asset management with staff liaison to the Board.

The Director works with Senior Management to develop policies, reports to the Board, ensures compliance with laws, and provides training on financial management and budgeting to department managers.

Qualifications

• BA/BS in Business or Accounting; CPA preferred.
• Five years’ experience in an administrative position with financial management and budget preparation.
• Three years direct supervisory experience.
• Requires independent transportation for travel to libraries, programs, and outreach locations.
• Excellent customer service and communication skills.

Responsibilities

• Direct the financial and administrative operations of The Library.
• Prepare budgets, 990, and financial reports; oversee annual audit.
• Oversee accounts payable/receivable, payroll, taxes, investments, and records.
• Provide monthly finance reports; advise on fiscal matters to Executive Director.
• Coordinate with Board committees to fulfill fiduciary responsibilities.
• Ensure compliance with federal and state laws and prepare reports for government agencies.
• Provide training to department managers in financial management and budgeting.
• Speak to community groups and represent Capital Area Library District.

Skills

Financial management

Budgeting

Supervisory experience

Communication skills

Customer service

Analytical skills

Technology skills

Time management

Education

BA/BS in Business or Accounting

CPA preferred

Job description

Job DetailsJob Location: Harrisburg, PA 17101Position Type: Full TimeSalary Range: $92,000.00 - $97,000.00 Salary/yearPosition Summary The Finance Director directs the financial and administrative operations of the Dauphin County Library System (The Library). Prepares and analyzes financial statements and related reports. Prepares the budget and 990 and coordinates the annual audit. Responsible for asset management. Works with Senior Management Team to recommend, implement, coordinate, and evaluate programs and services for the development of The Library. Staff liaison with Executive and Finance Committees of the Board. Provides financial leadership to the Capital Area Library District. Required Performance Standards

• Communications — Writes and speaks clearly, logically and concisely. Listens effectively. Demonstrates small and large group communication skills. Keeps colleagues, team members and supervisors well informed. Participates in group discussions.
• Customer Service — Presents welcoming behaviors. Remains helpful and professional with customers. Responds quickly and cooperatively to requests from staff or public. Follows Dauphin County Library System’s (The Library) guidelines and training for customer service approach. Demonstrates ability to determine customer's needs. Follows up on customer transactions.
• Analytical Skills/Problem Solving/Decision Making: Uses sound judgment in making decisions. Constructively manages conflict. Works with others to solve problems and achieve results.
• Technological Skills — Demonstrates ability to use computers. Demonstrates ability to access and use the Internet and electronic databases. Demonstrates ability to use and maintain equipment basic to job.
• Workplace Maintenance/Management: Maintains and manages workplace security and safety. Pays attention to personal workspace housekeeping.
• Flexibility and Adaptability: Remains calm in difficult, ambiguous, and challenging situations. Responds appropriately to changes in direction and priorities. Adapts personal style to work situations. Takes corrective action when required.
• Interpersonal and Group Relationships: Willing to work with and for others. Supports and facilitates cooperation among others.
• Professional Standards and Ethics: Protects and values patron confidentiality and organizational security. Supports mission and vision of the library. Upholds American Library Association's Library Code of Ethics as interpreted by The Library. Works toward furthering a library-conscious community.
• Professional Development and Leadership: Seeks opportunities to pursue one's personal goals and those of the organization. Sets and models high performance standards. Encourages others to make good decisions and take ownership in decision-making and problem-solving.
• Time and Workflow Management: Manages personal time effectively. Manages workflow effectively. Environmental Conditions Primarily works indoors, seated at a desk, using a computer. Travels among facilities. Provides own transportation and is reimbursed accordingly.
• Essential Functions 1. Manages the staff of Finance Department. Communicates system goals and priorities and changes in policies and procedures for staff. 2. Plans, directs, and coordinates the financial operations of The Library. Responsible for the annual audit, 990, and preparation of the financial part of the Annual Report to the Commonwealth Libraries. Responsible for asset management, including insurance program renewals 3. Plans, directs, and coordinates the financial operations of The Library, including oversight of accounts receivable and payable, payroll and related taxes, investment, and account maintenance. Additionally, responsible for the annual audit and preparation of the financial part of the Annual Report to the Commonwealth Libraries. 4. Prepares administrative and budgetary reports for board action and staff planning. Advises Executive Director on fiscal and budgetary problems and other fiscal matters. Specifically oversees the budget for the Finance Department, and has oversight responsibility of all department budgets, calling attention to unusual or questionable items. 5. Works with The Library’s Board of Trustees, specifically with the Finance and Executive Committees, to provide financial information so that the board can fulfill their fiduciary responsibility. 6. Maintains records and ensures compliance with federal and state laws, including but not limited to, tax status, grant and special project reports, and employer tax returns. 7. Evaluates and audits workflow and quality in the finance department of The Library, adjusting procedures and policy as necessary to maintain quality service to The Library. 8. Works with Senior Management Team to review and develop policies, procedures, and long-range plans to fulfill the vision and goals of The Library. 9. Provides training to department managers in financial management and budgeting pertinent to their daily functions. 10. Prepares monthly reports of finance related items. Prepares other reports as required, including but not limited to the required surveys from various government agencies. 11. Provides guidance to Capital Area Library District on financial matters. 12. Speaks to community groups and other libraries. 13. Attends staff meetings and continuing education workshops. 14. Performs other related duties. 15. Lives by the Core Values. Revised: 7.1.24 Disclaimer The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. The Library is an Equal Opportunity Employer committed to Diversity, Equity and Inclusion and Equal Access: The Library respects and values the uniqueness of everyone, recognizing that each person brings a unique perspective and experience to advance our mission. The Library maintains a commitment to diversity, equity and inclusion in our employment practices, prioritizing diversity by eliminating barriers to the hiring process and encouraging diversity in ideas and viewpoints. The Library is an equal opportunity employer committed to creating a diverse and inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. The Library is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, services and programs. To request reasonable accommodation related to the application process, contact the Human Resources department at [e-mail] or call 717-234-4961 extension 1113. QualificationsMinimum Qualifications Education/Training: BA/BS in Business or Accounting. CPA preferred. Experience: Five years’ experience in an administrative position that includes financial management and budget preparation. Three years direct supervisory experience. Required: Requires independent transportation for travel to libraries, programs, and outreach locations. Excellent customer service and communication skills.