Finance Coordinator I

Sylvania; Milliken (CO); On-site; USD 65,000 - 78,000; Full time

Job summary

The School District is seeking a Finance Coordinator I to assist in the administration of the Finance Department, including the National School Lunch Program, Infinite Visions/P-Card, and Accounts Payable for a subset of schools and departments. This full-time role offers a comprehensive benefits package and paid time off.

Under supervision of the Chief Financial Officer, you will ensure compliance with state and federal regulations, manage reporting, and support audit processes with accuracy

Qualifications

• Associate degree required or commensurate skills from prior work experience.
• School district experience preferred.
• Proficiency with Excel and Google Suite required.
• Criminal background check is required for hire.

Responsibilities

• Coordinate the District's National School Lunch Program, including state reporting and audits.
• Provide Accounts Payable support for a subset of district schools/departments.
• Support Infinite Visions/P-Card system operations and district staff training.
• Prepare purchase orders, track payments, and ensure 1099 compliance.

Skills

Accounting

Time management

Communication

Microsoft Excel

Problem-solving

PC skills

Education

Associate degree

Tools

Microsoft Excel

Google Suite

Infinite Visions

Infinite Campus

Job description

Finance Coordinator I

Full-time position – 260 days (depending on start date) 40 hours per week. Salary is based on education and experience and will be prorated per our Admin/Prof Tech Salary Schedule ($65,275 – 77,993). This position qualifies benefits. The district provides its employees with a comprehensive benefits program including medical, life, and dental insurance. The district provides three medical plans for which it pays the fullpremiumfor employees,and a fourth option is a buy-up plan for which the district pays most of thepremium. In addition, the district pays the full employeepremiumfor dental insurance and life insurance. The district contributes to PERA on each employee's behalf and offers additional retirement savings options as well as optional supplemental insurance. Employees also receive paidtime off. Workers’ compensation and unemployment insurance are provided in accordance with State law. This position qualifies for paid leave: 5 annual leave days, 6 sick leave days and 15 vacation days (depending on start date).

Position Purpose

Under the direct supervision of the Chief Financial Officer, to assist in the administration of essential functions of the Finance Department including the National School Lunch Program, administrating key systems used by the Finance Department, and providing Accounts Payable support for a subset of district schools and/or departments.

Duties and Responsibilities

National School Lunch Program

Responsible for Coordination of the District’s National School Lunch Program which includes, but is not limited to state reporting, program liaison between community and District, and working with contracted food service provider.

• Attend Colorado Department of Education trainings/webinars
• Ensure compliance with Federal and State regulations with District Free/Reduced applications
• Timely updating of changes to student free/reduced status
• Provide clarification to parent and staff questions
• Representative for audits regarding free and reduced information
• Process documentation and complete verification reports to the Colorado Department of Education
• Coordinate and prepare information for the interim audit. Work with auditors to present accurate financial reporting. Research and resolve issues relating to audit.
• Submit monthly program claims for reimbursement
• Coordinate and implement Federal mandated Direct Certification process which includes comparison of State records to District record for Free Meal eligibility
• Complete October 1st verification of applications for Free/Reduced eligibility
• Conduct required annual school audits prior to February each year per CDE guidelines
• Collection calls and emails for unpaid student meals/maintain log of communications

Infinite Visions/P-Card System

Position is responsible for supporting the district’s finance systems, resolving technical issues, and training district staff.

• Control Pay (P-Card System)
  • Administer district’s p-card users, requesting p-cards for new users, and terminating p-cards for users leaving the district
  • P-card training for users, secretaries, and administrators
  • Establishing and maintaining approval hierarchies
  • Monitoring and ensuring finance timelines
  • Loading monthly p-card transactions into Infinite Visions

Accounts Payable

Position is responsible for accounts payable functions for a subset of the district’s schools and/or departments.

• Create purchase orders for District departments and/or schools
• Track school approval of payments and disburse payment
• Work with vendors to rectify concerns regarding bills and/or payments
• Assist with vendor records, including obtaining certificates of liability insurance and W-9 tax information
• Review/correct account numbers charged on requisitions to meet the Colorado Department of Education requirements for the chart of accounts
• Process deposits
• Ensure 1099 compliance
• Prepare audit documentation as directed

Additional Duties

• Responsibility to be backup for answering phones and/or doorbell
• Additional duties as assigned

Note

: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Confidential Information

• Staff members shall not access, receive, transmit or retransmit material regarding students, parents/guardians or district employees that is protected by confidentiality laws.
• If material is not legally protected but is of a confidential or sensitive nature, great care shall be taken to ensure that only those with a “need to know” are allowed access to the material.
• Staff members shall handle all employee, student, and district records in accordance with applicable district policies.
• Staff members who intentionally disclose student records,other confidential student information and/or district information may be subject to disciplinary action,up to and including termination.

Knowledge, Skills, and Abilities

• Knowledge of accounting and bookkeeping principles.
• Organizational and time management skills.
• Ability to report work orally or in writing to supervisor as required.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply, and divide, perform complex arithmetic operations and use calculators.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel).
• Ability to problem-solve job-related issues.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding school district financial and other information.

Travel Requirements

Travel to school district buildings and professional meetings as required.

Qualifications Profile

• Criminal background check required for hire

Education

• Minimum of associate’s degree required or commensurate skills from prior work experience

Experience

• School district experience preferred
• Operating knowledge of and experience with personal computers, peripherals, office software, and typical office equipment
• Familiarity with Microsoft Excel
• Familiarity with Google Suite
• Operating knowledge of Infinite Visions computer software preferred
• Operating knowledge of Infinite Campus computer software preferred

FLSA Status: Non -Exempt