Finance Coordinator - Financial Accounting

Healthcare Information and Management Systems Society, Inc.; Montpelier (VT); Remote; USD 150,000 - 230,000; Full time

Benefits offered by this job

Flexible working arrangements

Comprehensive healthcare coverage

Well-being programs

Job summary

Healthcare Information and Management Systems Society, Inc. is seeking a senior accounting leader to oversee the organization’s accounting operations, ensure a timely financial close, and enforce policies and internal controls across international offices.

You will mentor accounting staff, manage external audits and tax filings, and advise the CFO/CEO on policy and reporting. Strong experience with NetSuite, Concur, and ADP is a plus.

Qualifications

• Bachelor’s degree in accounting; MS or MBA preferred.
• CPA preferred; CPA designation desirable.
• Ten years of full‑time experience in industry or public accounting, with international operations.

Responsibilities

• Lead the Accounting Department's monthly, quarterly, and annual close processes with timely, complete financial statements.
• Develop and enforce accounting policies and internal controls to safeguard assets.
• Manage accounts receivable aging, billings, cash application, and merchant accounting under supervision.
• Oversee accounts payable, purchase orders, petty cash, employee expenses, payroll, and payroll tax compliance.
• Ensure GAAP compliance for currency translation and foreign tax liability across international offices.
• Lead system enhancements (NetSuite, Concur, ADP) with project plans and stakeholder management.
• Direct audit preparation and communications with external auditors and tax filings.
• Provide leadership to CFO/CEO and executive team on accounting policy, reporting, and close improvements.
• Mentor and develop accounting staff; foster engagement and morale.

Skills

Financial leadership

GAAP

Internal controls

Auditing

Remote team management

Financial analysis

Policy development

Education

Bachelor’s degree in accounting

MS or MBA

CPA

Tools

NetSuite

Concur

ADP

Job description

At HIMSS, we are a catalyst for change in the health and wellness ecosystem. Guided by our vision to realize the full health potential of every human, everywhere, and our mission to reform the global health ecosystem through the power of information and technology, we embrace transformation as our “why” and technology as our “how.” This position leads the organization’s accounting operations and is responsible for a complete, accurate, and timely financial close. Establishes, documents, and enforces accounting policies, work standards, and internal controls, and appraises their soundness, adequacy, and compliance on an ongoing basis. Delivers the reconciled financial information, work papers and analysis required to support preparation of the organization’s internal and external financial statements. Directs the relationships with the external audit firms and supports the successful planning and execution of the annual audits and tax filings.

Direct the activities of the Accounting Department related to the planning, execution, and accurate and timely completion of the monthly, quarterly, and annual financial close processes, and deliver complete and reconciled financial information required for the preparation of internal and external financial statements for HIMSS and related entities.

Develop and enforce the financial policies required to safeguard the assets of the organization.

Accountable for the accurate and timely management of all accounts receivable aging components, including billings, cash receipts application, and merchant accounting, with day-to-day oversight provided through the Assistant Controller.

Accountable for the accurate and timely processing of disbursements, including accounts payable, purchase orders, petty cash, employee expense reports, cash control, core payroll processing, and corporate payroll tax compliance, with day-to-day oversight provided through the Assistant Controller.

Accountable for the accounting activities of HIMSS international offices and entities, ensuring continuous adherence to policy and financial control requirements, including compliance with GAAP for currency translation and foreign tax liability (VAT).

Establish and maintain the systems and controls that verify the integrity of the organization’s financial systems, processes and data.

Lead financial system enhancements and implementations. NetSuite, Concur, ADP) and consultants to develop project plans for each enhancement or implementation, ensuring proper time management and adoption.

Plan and direct the timely delivery of all audit work papers and reconciliations, monthly, quarterly, and annually, in good form. Provide independent quality assurance review of all account reconciliations and of interim financial information.

Provides leadership and guidance to the CFO, CEO, and executive management team on accounting policies, financial reporting, and the application of GAAP.

Continually improve the quality and transparency of the accounting records, reconciliations, and supporting schedules that underlie the financial reporting and disclosures of the organization and its subsidiaries.

Direct fixed asset reporting and the fixed asset physical inventory process.

Mentor, coach, and develop employees through orientation, training, goal setting and communication while ensuring team engagement and morale. Provide periodic performance feedback and appraisals.

Bachelor’s degree in accounting; MS or MBA preferred

CPA preferred

A minimum of ten (10) years (full‑time) experience in industry or public accounting, including experience managing remote teams and with organizations with international operations.

Exceptional accounting and analytical skills; Proven ability to mentor and develop accounting professionals

Demonstrable experience utilizing technology to meet financial close goals; Must be able to conform with and abide by all regulations, policies, work procedures and instructions.

• Flexible working arrangements, opportunity to work hybrid.
• Comprehensive healthcare coverage.
• Well‑being programs to support all of your emotional, physical, and financial needs

LI-Remote