Finance & Business Operations Lead

OceanComm, Inc.; Illinois; In loco; USD 80.000 - 105.000; Tempo pieno

Vantaggi offerti da questo lavoro

Paid vacation 20 days+

Sick leave with carryover

Flexible schedule

Mentorship and training

Incentive stock options

Descrizione del lavoro

OceanComm, Inc. is seeking an early-career operator to own critical finance, HR, contract, and compliance workflows, partnering with our accounting firm.

You will replace ad hoc processes with durable systems, write SOPs, dashboards and automation to scale from 20 to 100+ employees, and grow into broader operating leadership. You will report to the CEO, work across payroll, expense policy, AR/AP, onboarding/offboarding, benefits, and compliance with FAR/DFARS, DCAA, and export controls.

Competenze

• You are pursuing or have recently completed a bachelor's or master's degree in Accounting, Finance, MIS, Business Administration, or a related field.
• You understand basic accounting, finance operations, and business processes.
• You naturally look for ways to automate repetitive tasks, improve workflows, and connect data between different software platforms.
• You have excellent emotional intelligence but are totally unflappable when it comes to enforcing company policies, following up with colleagues, and maintaining operational discipline without creating unnecessary friction.
• You will be handling sensitive compensation, personnel, financial, and contract information. Discretion and high integrity are essential.
• You are a U.S. citizen and expected to serve as the company’s Facility Security Officer; an active clearance is not required at hire.

Mansioni

• Bridge between our team and finance systems, payroll inputs, expense policy, AR follow-up, and AP review.
• Own onboarding, offboarding, benefits, records, and performance-review logistics.
• Generate NDAs and standard forms; review outside forms; flag unusual terms for leadership/counsel; support FAR/DFARS, DCAA, export controls compliance.
• Write SOPs, build trackers and dashboards, automate repetitive workflows, and deploy software solutions to scale the business.

Conoscenze

Finance & business foundation

Systems thinker

Polite but firm

Highly trustworthy

U.S. citizenship

Formazione

Bachelor's or Master's in Accounting/Finance/MIS/Business Administration

Strumenti

QuickBooks

Acumatica

NetSuite

Odoo

Descrizione del lavoro

We need a high-potential operator - someone early in their career who understands accounting, finance, and business systems, and wants to grow into a broad operating leadership role.

Reporting directly to the CEO, and working in partnership with our external accounting firm and advisors, you will own the day-to-day execution of critical finance, HR, contract, and compliance workflows. As you learn the business, you will begin replacing ad hoc processes with durable systems: SOPs, dashboards, approval workflows, and software-enabled automation. Over time, you may grow into a senior operations leadership position responsible for the business systems, processes, and organizational infrastructure that support the company's long-term scale.

About Us

Underwater, the wireless transfer of a single picture used to take an hour. We brought to market wireless modems that transfer data 100 to 1000 times faster. Legacy modems were basically status/command links; our modems can control undersea drones with live video feedback - a game changer for exploring the underwater world. Because radio waves attenuate quickly underwater, our modems use sound waves to communicate.

You will not be a small cog in a large corporate machine. You will help build the operating backbone of a tech company growing from its R&D-focused beginnings into a mature operational business.

What You Will Do

• Operational Finance: Serve as the bridge between our team and our finance systems. You will prepare payroll inputs, enforce expense policy, follow up on AR, review AP, and help maintain clean accounting workflows. Over time, you will improve the controls, reporting, and approval processes behind them.
• People & HR Administration : Own onboarding, offboarding, benefits administration, employee records, and performance-review logistics. Help make these workflows consistent, professional, and scalable as the company grows.
• Contracts & Compliance : Generate NDAs and other standard company forms, review outside forms, flag unusual terms for leadership or counsel, and help maintain and improve our processes for compliance with FAR/DFARS, DCAA, export controls, and related requirements.
• Process Architecture : Don't just complete the checklist - improve the system. You will write SOPs, build trackers and dashboards, automate repetitive workflows, and deploy software solutions to help the business scale from 20 to 100+ employees.

Requirements

• Education : You are pursuing or have recently completed a bachelor's or master's degree in Accounting, Finance, Management Information Systems, Business Administration, or a related field.
• Finance & Business Foundation : You understand basic accounting, finance operations, and business processes.
• Systems-Thinker : You naturally look for ways to automate repetitive tasks, improve workflows, and connect data between different software platforms.
• Polite but Firm : You have excellent emotional intelligence but are totally unflappable when it comes to enforcing company policies, following up with colleagues, and maintaining operational discipline without creating unnecessary friction.
• Highly Trustworthy : You will be handling sensitive compensation, personnel, financial, and contract information. Discretion and high integrity are essential.
• U.S. citizenship : You are expected to serve as the company’s Facility Security Officer. An active clearance is not required at the time of hire.

What Will Put You Ahead

• Professional experience, internships, or co-ops in accounting, audit, finance operations, business operations, or internal systems.
• Experience with QuickBooks or similar accounting systems.
• Exposure to regulated, government, defense, or engineering environments
• Interest in helping evaluate and eventually transition the company from QuickBooks to a mid-market ERP system such as Acumatica, NetSuite, or Odoo.

Benefits

• Paid vacation starting at 20 days per year, increasing with tenure
• Paid sick leave with carryover
• Flexible schedule with core hours
• Close mentorship and training
• Incentive stock options

Compensation

The pay range for this position is $80,000 - $105,000 per year. Actual pay will depend on the candidate's experience and skills demonstrated during interviews and other evaluations.

OceanComm is an Equal Opportunity Employer, including disability/vet.