Finance & Billing Operations Manager

PermitFlow; New York (NY); On-site; USD 120,000 - 180,000; Full time

Benefits offered by this job

Equity

Medical coverage

401(k)

Unlimited PTO

Home office stipend

Daily lunch

Commuter benefits

Job summary

PermitFlow is hiring a Finance and Billing Operations Manager to own core finance operations as we scale. You will work closely with founders and partners to keep financial systems accurate, organized, and growth-ready.

The role requires hands-on ownership of billing or AR operations, auditing current processes, and building improved workflows and reporting over time. You’ll be integral to budgeting, forecasting, and strategic finance decisions.

Qualifications

• Experience in AR/AP and billing operations.
• Familiarity with month-end close and financial reporting.
• Basic understanding of revenue recognition and accounting principles.

Responsibilities

• Assist month-end close with reconciliations across revenue, billing, and cash.
• Own day-to-day AR and AP including invoicing and collections.
• Coordinate with outsourced bookkeeping partners for accuracy.
• Improve billing, collections, and expense workflows.
• Maintain finance tools across billing, payments, and spend management.
• Assist in building budgets, forecasts, and leadership reporting.
• Track financial metrics and surface insights for the team.
• Support compliance, audits, and internal controls.
• Collaborate cross-functionally with operations and leadership.

Skills

AR

AP

Billing operations

Month end close

Financial reporting

Excel/Spreadsheets

Attention to detail

Communication

Education

CPA track

Tools

Stripe

QuickBooks

NetSuite

Ramp

Brex

Job description

PermitFlow is redefining how America builds. We’re an applied AI company serving the nation’s builders, tackling one of the largest information challenges in the economy: understanding what can be built, where, and how. Our AI agent workforce helps the fastest-growing construction companies navigate everything from permitting and licensing to inspections and project closeouts - accelerating housing, clean-energy, and infrastructure development across the country.

Despite being a $1.6T industry, construction still suffers from massive delays, wasted capital, and lost opportunity. PermitFlow has already delivered unprecedented speed, accuracy, and visibility to over $20B in development, helping contractors reduce compliance time, de-risk projects, and scale with confidence.

As the U.S. enters a new capex supercycle across data centers, factories, housing, and renewables, joining PermitFlow means building the AI infrastructure at the core of every construction project driving the next wave of reindustrialization.

We’ve raised over $90M, most recently completing our Series B, from top-tier investors including Accel, Kleiner Perkins, Initialized, Y Combinator, Felicis, and Altos Ventures, with backing from leaders at OpenAI, Google, Procore, ServiceTitan, Zillow, PlanGrid, and Uber.

About This Job

We're hiring a Finance and Billing Operations Manager to own our core finance operations as we scale. This is a high impact role. You'll work closely with the founders and outside partners to keep our financial systems accurate, organized, and ready for growth.

This role needs someone who ideally has already owned billing or AR operations end to end. You'll audit what exists, find the gaps, and fix them yourself. There's no playbook, so you need to be comfortable building one. You’ll be hands on in the day to day, while learning how to build better processes, reporting, and systems over time.

In This Role You Will:

• Support and help manage month end close, including reconciliations across revenue, billing, and cash
• Own day to day accounts receivable and payable, including invoicing, collections, and vendor payments
• Work closely with outsourced bookkeeping partners to ensure accurate financial records
• Help improve billing, collections, and expense workflows
• Maintain and use finance tools across billing, payments, and spend management
• Assist in building budgets, forecasts, and reporting for leadership
• Track key financial metrics and help surface insights to the team
• Support compliance, audit readiness, and internal controls
• Partner cross functionally with operations and leadership on financial processes

You Should Have:

• 4-7+ years of experience in finance or accounting
• Experience with AR, AP, or billing operations
• Exposure to month end close or financial reporting
• Basic understanding of revenue recognition and accounting principles
• Experience working in a startup or fast paced environment is a plus
• Comfortable working in spreadsheets and finance tools
• Strong attention to detail and willingness to own work end to end
• Clear communicator who can work with non finance teams

What We’d Love To See:

• Background in accounting, audit, or a CPA track
• Experience with tools like Stripe, QuickBooks, NetSuite, Ramp, or Brex
• Exposure to forecasting, budgeting, or financial analysis
• Experience working with external accounting or bookkeeping partners
• Interest in improving processes or using automation tools
• Someone who is proactive, curious, and wants to grow into a broader finance role

What We Offer:

• Competitive salary and meaningful equity in a high-growth company
• 100% company-paid base medical, dental, and vision coverage for employees + healthcare FSA
• 401(k) savings plan
• Unlimited PTO and paid family leave
• Home office & equipment stipend
• Daily in-office lunch and dinner provided
• Commuter benefits (pre-tax transit and parking)

PermitFlow provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, gender expression, or family status, as protected by applicable law.

We are committed to a diverse and inclusive workforce and welcome people from all backgrounds, experiences, perspectives, and abilities. All employment decisions are based on merit, qualifications, and business needs.