Finance Associate

amainc; Hampton (VA); On-site; USD 70,000 - 80,000; Full time

Job summary

AMA is seeking a Finance Associate to perform planning, estimating, tracking, analysis and reporting on multiple projects. The role requires a finance/accounting background and knowledge of government contracting practices.

The position is in Hampton, VA, with a salary range of $70,000–$80,000 and US citizenship or permanent residency required. Responsibilities include coordinating with project managers, handling subcontractor invoicing, AP tasks, month-end close, and cost reconciliation.

Qualifications

• Bachelor's degree in finance, accounting, or related discipline with 3+ years of direct experience OR associate's with 6+ years OR high school with 10+ years of direct experience.
• Strong knowledge of Microsoft Office programs; Excel experience with pivot tables and lookups preferred.
• Experience with Deltek Costpoint strongly desired; familiarity with government contracting types beneficial.

Responsibilities

• Interface with program managers, technical staff, and contracts/finance teams.
• Process and monitor subcontractor invoicing; support monthly sub-contractor accruals.
• Assist with accounts payable tasks and month-end closings.
• Reconcile entries, verify reports, and maintain historical records.
• Prepare analyses of accounts and monthly reports; respond to vendor inquiries.
• Set up vendors and employees in Costpoint; manage timesheet entries for subcontractors.
• Create and revise purchase orders in Costpoint; track project codes and funding status.
• Review task orders/modifications for accuracy; monitor costs vs. budget.

Skills

Communication skills

Interpersonal interface with customers

Adaptability

Attention to detail

Education

Bachelor's degree in finance or accounting or related field

Associate's degree in finance or accounting or related field

High school diploma with 10 years of direct experience

Tools

Costpoint

Microsoft Excel

Job description

AMA is seeking an organized and detail-oriented Finance Associate who relishes a dynamic, fast-paced environment to execute business processes related to planning, estimating, tracking, analysis and reporting on multiple projects of varying contract type, size, complexity, and level of risk. This individual will have a comprehensive understanding of accounting principles, finance concepts, practices and standards as well as knowledge of government industry practices. This position will be based in Hampton, VA. Salary range is $70k-$80k. US citizenship or Permanent Residence is required.

Responsibilities

• Significant interface with program and project managers, senior technical staff, as well as other functional organizations including contracts, finance, human resources, payroll, accounts receivable, procurement, subcontract management, etc.
• Process and monitor subcontractor invoicing status and support monthly sub-contractor accruals.
• Assist Program/Project Analyst with various accounts payable tasks.
• Reconcile processed work by verifying entries and comparing system reports to balances and maintaining historical records.
• Responding to vendor enquiries. Prepare analyses of accounts and producing monthly reports.
• Set up new vendors/employees in Costpoint and assist subcontractors with completion of timesheets in Costpoint.
• Set-up purchase orders and process purchase order revisions in Costpoint.
• Coordinate appropriate project codes to include start and termination dates for employees assigned to the project.
• Review new task orders and modifications (MODs) for accuracy and consistency.
• Track all costs to validate that actuals plus projected costs do not exceed budget/funding.
• Enter and track changes of purchase orders and respective funding status.
• Identify financial discrepancies and coordinate corrections and assist with month end closings.
• Ad-hoc reporting to support evaluation and analysis of annual workplan.
• Support finance management team in preparation of budget forecasting

Requirements

• Bachelor's degree with emphasis in finance, accounting, or a related discipline and a minimum of 3 years of direct, applicable work-related experience OR associate's degree with emphasis in finance, accounting, or a related discipline and a minimum of 6 years of direct, applicable work-related experience OR high school diploma with a minimum of 10 years of direct, applicable work-related experience
• Strong knowledge of Microsoft Office programs.
• Intermediate/advanced experience with Excel including pivot tables and lookup formulas. Preferably, understanding of data integration and modeling concepts.
• Experience with Deltek Costpoint is strongly desired.
• General understanding of multiple contract types: FFP, FPLOE, T&M, CPAF, CPFF, and hybrid contracts.
• Ability to integrate into small teams, while balancing requirements across many stakeholders.
• Ability to interface successfully with customers.
• Excellent written and oral communication skills.
• Ability to quickly adapt to dynamic work requirements and learn new disciplines.
• Knowledge of government project management requirements is desirable.

Analytical Mechanics Associates (AMA) is proud of our customer relationships, our diverse and dynamic work environment, and our employees' career satisfaction. AMA is a small business with a wide reach; headquartered in Hampton, VA, AMA has operations in Greenbelt, MD; Huntsville, AL; Dallas and Houston, TX; Denver, CO; Mountain View, CA; and Edwards Air Force Base, CA. With over 60 years of experience, AMA specializes in aerospace engineering, science, analytics, information technology, and visualization solutions. AMA combines the best of engineering, science, and mathematics capabilities with the latest in information technologies, visualization, and multimedia to build creative solutions. We offer competitive salaries and a substantial benefits package, including but not limited to paid personal and federally recognized holiday leave, salary deferrals into a 401(k)-matching plan with immediate vesting, tuition reimbursement, short/long term disability plans, and a variety of medical, dental, and vision insurance options.

AMA is committed to the professional growth of every employee, understanding that the successes of our employees drive our success. We provide a work environment that is engaging, collaborative, and supportive. To learn more about our company, please visit our website at www.ama-inc.com/careers and follow us on Facebook and LinkedIn .

AMA is an Equal Opportunity Employer and does not discriminate against any applicant for employment or employee because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic prohibited under federal, state, or local laws.