Finance Assistant II

Amador County (CA); Jackson (CA); On-site; USD 28,000 - 39,000; Part time

Job summary

Amador County (CA) is seeking a part-time Finance Assistant to perform a broad set of clerical accounting tasks. The role handles accounts payable/receivable, invoicing, tax processing, and cash reconciliation in a typical office environment.

Two years of fiscal accounting/record-keeping experience or one year as Finance Assistant I with Amador County is required. A high school diploma or GED is mandatory, plus a CA driver's license.

Qualifications

• Knowledge of financial operations and clerical accounting processes.
• Ability to maintain accurate records and perform data entry.

Responsibilities

• Maintains financial and statistical records.
• Assists in preparing fiscal reports.
• Codes, verifies, posts, and files financial documents.
• Checks data for accuracy and reconciles accounts.
• Assists with invoicing, tax collection, and payment processing.
• Operates office software to produce reports and forms.

Skills

Financial operations

Clerical accounting

Customer service

Education

High school diploma or GED

Job description

This is a part-time position. Work hours will be 4 hours per day, Monday-Friday, with increased hours during the months of December and April.

DEFINITION

Under general supervision, performs a variety of general clerical accounting activities related to the preparation and maintenance of financial and statistical records in a manual or automated environment; receives and processes a variety of accounting transaction documents; obtains and compares information related to department records, programs, and services; and performs related duties as required.

DISTINGUISHING CHARACTERISTICS

This is the journey level classification in the Finance Assistant series. This classification is distinguished from the Finance Assistant I in that the incumbents at this level are responsible for independently performing the full range of assigned duties.

This classification is distinguished from the Senior Finance Assistant in that the latter is an advanced journey level classification assigned to positions which require a specialized functional expertise, or which provide lead supervision over assigned staff.

REPORTS TO

Higher level management or supervisory staff.

CLASSIFICATIONS SUPERVISED

This classification does not exercise supervision over staff.

The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all the duties listed.

• Maintains financial and statistical records.
• Assists in preparing fiscal reports.
• Makes arithmetical tabulations.
• Codes, verifies, posts, and files various financial documents.
• Checks data in various documents for accuracy.
• Establishes and maintains customer accounts.
• Prepares invoices and aids taxpayers in the establishment of payment plans.
• Assists with compilation of budget information including work and time records.
• Gathers and summarizes information from source documents or computerized reports and arranges it in understandable, presentable, or prescribed formats.
• Handles transactions involving money and other negotiable items related to a department’s programs and operations.
• Provides check, balance, and reconciliation of cash statements and computerized reports.
• Processes invoices, purchase orders, forms, and other records.
• Operates automated systems to produce letters, reports, summaries, notices, checks, data, spreadsheets, and standardized forms.
• Assists the public on questions regarding County taxes and fiscal records.
• Assists in the tax collection process including the billing, processing, collection of payment, preparation and recording of tax liens and the release of tax liens.
• Assists in data collection to process vehicle title transfer requests.
• Contacts vendors and researches past due invoices.
• Performs other clerical duties such as typing, filing, counter and customer service, copying, answering phones.
• Performs related duties as required.

Knowledge of:

• Financial operations, services and activities of assigned department.
• Principles and practices of clerical accounting including transactions, files and records maintenance.
• Methods and techniques of tracking and reconciling information between documents, accounts and ledgers.
• Principles and practices of customer service.
• Modern office practices, methods, and procedures including computers and assigned software.
• Basic mathematics such as addition, subtraction, multiplication, division, decimals, fractions, and percentages.
• Methods, practices, and procedures of bookkeeping, accounts receivable, and accounts payable processes.
• Applicable state and federal guidelines and regulations.

Ability to:

• Perform fiscal clerical duties in assigned department or unit including accounts payable, accounts receivable, treasury, tax collection and related areas.
• Review and process a variety of accounting transactions including invoices, purchase orders, tax collection, liens and value transfer.
• Develop and maintain financial and accounting records.
• Interpret computer printouts.
• Make arithmetic computations with speed and accuracy.
• Calculate solutions to math problems including addition, subtraction, division, multiplication, percentages, decimals, and fractions.
• Compare, transcribe, track, and reconcile information between documents, accounts, and ledgers.
• Enter data quickly and accurately into automated system.
• Operate standard office equipment including computers and assigned software.
• Locate, identify, and correct inaccurate or incomplete information.
• Perform a variety of financial recordkeeping assignments.
• Prepare and maintain accurate reports and records.
• Understand and carry out oral and written directions.
• Communicate effectively, both orally and in writing.
• Establish and maintain cooperative working relationships with those contacted in the course of work.

TYPICAL PHYSICAL REQUIREMENTS

Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computers, telephones, calculators, copiers, and fax machine.

TYPICAL WORKING CONDITIONS

Work is performed in an office environment; continuous contact with staff and the public.

Any combination of training which would likely provide the required knowledge and experience is qualifying. A typical way to obtain the required knowledge and abilities would be:

Education

A high school diploma or GED equivalent.

Experience

Two (2) years of increasingly responsible experience in fiscal accounting and record keeping;

OR

One (1) year of experience as a Finance Assistant I with Amador County.

SPECIAL REQUIREMENTS

Possession of an appropriate, current, and valid California Driver's License issued by the California Department of Motor Vehicles.