Finance & Asset Administrator

DHRM; Hampton (VA); On-site; USD 46,000 - 48,000; Full time

Job summary

Marine Resources Commission seeks an Administration & Finance Coordinator to provide administrative and accounting support within the Administration and Finance department.

The role ensures asset controls, processes asset entries and reconciliations, and oversees surplus item sales, vehicle records, and insurance coordination. Responsibilities also include AP and payroll-related voucher processing, policy creation, and occasional receptionist duties.

Qualifications

• Must have working knowledge of bookkeeping and accounting principles and practices.
• Ability to create correspondence with correct grammar usage in English.
• Experience with data entry, spreadsheets, word processing, and databases.

Responsibilities

• Provide administrative and accounting support to the Administration and Finance department.
• Enter controlled and capitalized items; reconcile assets to Cardinal and FAACS reports.
• Prepare surplus items for sale and track revenue from sale.
• Maintain vehicle database and coordinate insurance claims for vehicles and vessels.
• Process Accounts Payable vouchers and Employee Expenditure vouchers; act as proxy reviewer in Bank of America Works.
• Create policies and procedures for assigned duties; cover receptionist duties on rotation.

Skills

Bookkeeping

Accounting principles

Data entry

Word processing

Spreadsheets

Database manipulation

English proficiency

Education

High school diploma or equivalent

Tools

Cardinal Financial System

Job description

Marine Resources Commission seeks an Administration & Finance Coordinator to provide administrative and accounting support within the Administration and Finance department.

The role ensures asset controls, processes asset entries and reconciliations, and oversees surplus item sales, vehicle records, and insurance coordination. Responsibilities also include AP and payroll-related voucher processing, policy creation, and occasional receptionist duties.