FINANCE AND OPERATIONS DIVISION ADMINISTRATOR

Washtenaw County Health Department; Michigan; On-site; USD 70,000 - 110,000; Full time

Job summary

Washtenaw County Health Department is seeking an experienced Finance and Operations Division Administrator to oversee financial, budgetary, and operational processes for the department. You will ensure fiscal integrity across federal, state, local, and private funding streams and direct staff in budgeting, accounting, and contracting activities.

Reporting to a higher classified employee, you will lead the Finance and Operations Unit, coordinate resources across programs, and participate in

Qualifications

• Bachelor's degree or equivalent in business, public administration, finance, or accounting.
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Responsibilities

• Oversee day-to-day operations of Finance and Operations Unit.
• Develop and implement goals, policies and procedures for Finance and Operations.
• Coordinate HR-related actions and liaise with County HR.
• Ensure departmental budgets are developed, monitored, and submitted.
• Review Board actions for fiscal and operational impact and present findings.
• Monitor monthly/quarterly budget performance and advise on adjustments.
• Direct annual audits and ensure compliance with funding sources and reporting.

Skills

Supervision

Budget development

Forecasting

Public finance

Public administration

Financial software

Accounting principles

Communications

Education

Bachelor's degree in business/public administration/finance/accounting

Tools

Financial software packages

Office IT tools

Job description

TITLE: FINANCE AND OPERATIONS DIVISION ADMINISTRATOR

GRADE: 123

LOCATION: 415 W. Michigan, Ypsilanti

UNION AFFILIATION: Non-Union Employees

JOB SUMMARY

Under general direction of a higher classified employee, provides oversight of financial, budgetary, and operational processes for the Department as well as supporting the basic personnel matters required for functional operations. Ensures fiscal control, accountability and integrity for funding received from Federal, State, Local, and private revenue sources. Plans, assigns, directs, review and evaluates the work of staff to provide for the full range of financial, accounting, and operational/administrative processes within the Department. Assures all financial, billing, and contracting processes are compliant with state, federal, grantor, and contractual requirements. Represents the Office of Community and Economic Development in County and regional financial, contracting, operations and billing committees, projects, and processes.

EXAMPLES OF DUTIES

• Responsible for day-to-day operations of the Office of Community and Economic Development Finance and Operations Unit.
• Develops, recommends, and implements goals, objectives, policies and procedures and work standards for Finance and Operations Division.
• Supports department-wide Human Resources functions by processing action requests, facilitating personnel matters, supporting team in access to resources, providing guidance on human resources and labor policies and procedures, and functions as a liaison between County Human Resources and the department.
• Coordinates the DayOne process for new hires ensuring desk space, phones, and IT equipment are available for new employees.
• Prepares and directs the preparation of departmental budget, providing support to programs in development and submission of departmental and program budgets.
• Reviews Board of Commissioners action items for financial and operational impact; attends BOC meetings as necessary to analyze, present, and monitor action items to assess fiscal and operational impact on the department.
• Provides monthly and quarterly monitoring of departmental budget, assuring expenditures and revenues are within budgetary and programmatic guidelines. Provides monthly reports to Management Team and assists programs in monitoring of program level budgets, assuring the Department maintains a balanced budget. Leads team in periodic budget adjustments based on trends and projections.
• Reconciles and monitors balance sheet activities.
• Directs the annual Single Audit and County Audit activities for the department.
• Provides revenue projections based on Federal, State, and local revenue sources. Consults with programs to assure services maximize revenue opportunities.
• Assures appropriate records are maintained according to standards of all revenue sources, including formula and competitive grants. Trains staff in requirements and provides oversight of compliance.
• Plans, assigns, directs, reviews, and evaluates the work of professional and support staff within the Finance and Operations Unit, recommends selection of personnel and trains them in work processes; interprets applicable federal and state laws and regulations and County and Departmental policies to subordinates.
• Confers with and works in a team setting with other program administrators to coordinate resources, service delivery and accountability to consumers in the most efficient and effective manner.
• Provides leadership and staff support to regional or inter-departmental committees regarding finance, billing, claims, budgeting, and overall agency operations.
• Supports programs in developing, monitoring, and evaluating program services and activities, including researching, and developing fund sources, preparation of grant and program proposal budgets and developing financial monitoring tools.
• Represents the Department in financial and contract negotiations with state and federal agencies, regional financial planning, county budget processes and with grantors.
• Provides technical advice and assistance to staff; resolves problems and makes specific suggestions for action.
• Maintains accurate records and files; prepares reports, records, correspondence, and other written materials in accordance with professional standards and Departmental retention standards; ensures that reports are submitted to appropriate agencies and departments in a timely manner. Oversees preparation for annual audits, provides staff support for audit and presents findings to management for action.
• Performs other duties as assigned.

The above statements are intended to describe the general nature and level of work being performed by employees assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

EMPLOYMENT QUALIFICATIONS

Knowledge, Skills, and Abilities:

• Principles and practices of employee supervision and evaluation, public personnel administration and labor relations in a public agency setting
• Principles and practices of budget development and administration
• Practices of financial projections or forecasting
• Acceptable accounting principles and ability to apply them in a public setting
• Principles and practices of public administration
• Financial software packages
• Business mathematics, including basic statistical analysis techniques
• Correct oral and written business English usage
• Federal funding sources for community, economic and workforce development services.
• Applicable laws, regulation, policies and procedures
• Report preparation, analysis and development
• Computer applications related to work
• Principles of contract negotiation and administrationragraph text here)
• Planning, organizing and directing a Finance and Operations Unit
• Development of Unit and Individual Workplans.
• Interpreting, applying and explaining complex laws, policies and regulations
• Supporting non-financial management staff in understanding, developing, administering and monitoring budgets including expense and revenue
• Negotiating and monitoring contracts and resolving conflicts
• Setting priorities, coordinating multiple projects and meeting critical deadlines
• Using sound independent judgment within established policy and procedural guidelines
• Preparing clear, concise and effective written material
• Establishing and maintaining effective working relationships with others
• Entering and retrieving information from a computer with sufficient speed and accuracy to perform the required work in a timely manner

The above statements are intended to describe the general nature and level of work being performed by employees assigned in this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

PHYSICAL DEMANDS

• Duties require sufficient mobility to work in a normal office setting and use standard office equipment including a computer, vision to read printed materials and a VDT screen and hearing and speech sufficient to communicate in person or over the telephone.

EDUCATION

• Possession of a Bachelor's degree or equivalent with major coursework in business, public administration, finance, or accounting.

EXPERIENCE

• Five (5) years of accounting and/or finance management skills within public and county regulations, standards, policies, and procedures. Progressively more responsible professional financial experience in managing federal funds involving community, economic or workforce development finance. Experience must include oversight or coordination of work of others.

LICENSES AND CERTIFICATIONS

• Possession of a valid Michigan Driver's license required.

The qualifications listed above are guidelines. Other combinations of education and experience, which could provide the necessary knowledge, skills and abilities to perform the job, should be considered.