Finance and Budget Manager

University of Wisconsin; Madison (WI); On-site; USD 81,000 - 99,000; Full time

Job summary

University of Wisconsin–Madison is seeking a Finance and Budget Manager for the Department of Otolaryngology-Head and Neck Surgery. The role leads financial operations across clinical, education, research, and service missions, partnering with faculty and staff to ensure fiscal stewardship.

The position reports to department administration, negotiates the starting salary, and requires a Bachelor’s degree with 3+ years of financial management experience in academia.

Qualifications

• At least 3 years of experience in budget development/management.
• Fiscal transactions experience.
• Financial analysis and reporting experience.

Responsibilities

• Serve as finance SME to unit leadership, report status, and recommend improvements.
• Develop, maintain, and monitor automated financial information systems.
• Audit financial charges, credits, and authorize payments.
• May supervise at least 2.0 FTE or equivalent employees.
• Analyze financial information and advise unit leadership.
• Plan, direct, and engage in financial and accounting operations across multiple areas; coordinate data management, budget prep and reporting.
• Recommend and implement unit-focused fiscal policies ensuring compliance with rules and guidelines.

Skills

Budget development

Financial reporting

Financial analysis

Education

Bachelor’s degree in Accounting, Business, Public/Nonprofit Administration, or related field

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Academic Staff

Regular

Financial Manager

The Department of Otolaryngology-Head and Neck Surgery (DOHNS) generates in excess of $80M in annual charges, more than 170,000 RVUs, and over $6M in extramural research expenditures, and has an annual operating budget of approximately $20M. As a newly created department within the School of Medicine and Public Health, DOHNS is seeking a financial leader to serve as its inaugural Finance and Budget Manager to oversee the department’s entire financial portfolio. The individual in this role will serve as a member of the department’s administrative leadership team and will partner closely with faculty and staff to ensure financial stewardship in support of the department’s clinical, education, research, and service missions.

• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Key Job Responsibilities:

• Serves as a subject matter expert to unit leadership regarding financial operations, status and reporting, and recommends process improvements

• Participates in the development, maintenance, and monitoring of automated financial information systems

• Identifies, verifies, and audits financial charges, credits, and authorizes payments

• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees

• Analyzes financial information and makes recommendations to unit leadership

• Plans, directs, and engages in financial and/or accounting operations for multiple areas; coordinates data management, budget preparation and management, and financial reporting efforts

• Recommends, interprets, disseminates, and implements unit-focused fiscal policies and procedures, ensuring compliance with established rule, regulations and financial guidelines

Department:

School of Medicine and Public Health, Department of Otolaryngology-Head and Neck Surgery, Administration

In 1930, Otolaryngology-Head and Neck Surgery was added as a division within the University of Wisconsin Department of Surgery. In 2025, after decades of growth and achievement, the division became an independent department within the School of Medicine and Public Health. The Department of Otolaryngology-Head and Neck Surgery (DOHNS) includes seven divisions: otology and neurotology, laryngology, pediatric otolaryngology, comprehensive otolaryngology, rhinology and skull base surgery, head and neck oncologic surgery, and facial plastic and reconstructive surgery. We provide a full range of state-of-the-art specialized care for adults and children clinical practice sites across the Madison area, as well as clinical outreach sites across Wisconsin and Illinois. Our team of nationally and internationally renowned faculty and residents prioritizes a collaborative culture, engaging with specialists across our practice sites and throughout campus. The department offers the highest quality of education to a large variety of learners, providing training to well over 100 individuals each year through clinical rotations, extramurally funded traineeships, externships and more.

Compensation:

The starting salary for the position is $90,000; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Academic Staff Benefits Flyer.

Required Qualifications:

At least 3 years of experience in one or more of the following:

• Budget development/management

• Fiscal transactions

• Financial analysis/reporting

Preferred Qualifications:

• At least 5 years of financial management experience in an academic medical environment

• Experience managing physician compensation

Education:

Bachelor’s degree in Accounting, Business, Public/Nonprofit Administration, or related field preferred

Contact Information:

Caitlin Spaulding, [e-mail], 608-265-1325

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.