Finance and Administration Specialist
State of Washington
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Benefits offered by this job
Job summary
Palouse Conservation District is seeking a Finance & Administrative Specialist to support the Finance and Administration Manager in coordinating payroll, accounts payable, and grant reporting across federal, state, and local contracts.
The role handles bi-weekly payroll, payroll tax deposits, W-2s, 1099s, and prepares grant payments. This is a full-time, benefit-eligible position with a valid driver’s license and strong Excel/Word skills.
Qualifications
- Bachelor’s degree in Business, Accounting, Public Administration or related field; OR Associate’s degree in Business, Accounting, Public Administration and 2+ years experience.
- Two years progressively responsible experience in accounting or related administration.
- Experience processing payroll, payroll tax reporting, and processing accounts payable.
- Intermediate to advanced skills in Microsoft Word and Excel.
- Ability to communicate effectively both verbally and in writing.
- Valid, unrestricted driver’s license.
Responsibilities
- Process bi-weekly payroll and payroll tax deposits.
- Prepare Federal and State quarterly and annual payroll tax reports and W2s.
- Enter and process all accounts payable, employee reimbursements and credit card transactions.
- Assist with monthly and quarterly grant payment requests for Federal, State and Local grants.
Skills
Education
Tools
Job description
The primary focus of the Finance and Administration Specialist is to support the Finance and Administration Manager with ensuring timely and efficient coordination of the financial and grant reporting operations of the Palouse Conservation District office. The Finance and Administration Specialist will be responsible for processing bi-weekly payroll, submitting payroll tax deposit payments, preparing Federal and State quarterly and annual payroll tax reports and W2s; entering and processing all accounts payable, employee reimbursement requests and credit card transactions; preparation of annual 1099 reporting; collaborating with program managers for recruitments and onboarding; and assisting with the preparation of monthly and quarterly grant payment requests for Federal, State, and Local grant contracts.
Funding for this position is subject to availability of federal, state and local government grants and contracts. Permanence of the job is dependent upon continued grant funding.
- FTE: Full Time (40 hours/week)
- Compensation: Grade 7 | $24.26 - $31.54/hour (depending on experience)
- Position Type: Regular (benefit eligible)
- Bachelor’s degree in Business, Accounting, Public Administration or closely related field; OR Associate’s degree in Business, Accounting, Public Administration and 2-years of related experience.
- Two (2) years of progressive responsibility in accounting or full-charge bookkeeping, personnel management or supervision, agency administration or similar work.
- Experience processing payroll, payroll tax reporting, and processing accounts payables..
- Intermediate to advanced skills in Microsoft Word and Excel.
- Ability to communicate effectively both verbally and in writing.
- Valid, unrestricted driver’s license
- Five (5) years of progressive responsibility in accounting or full-charge bookkeeping, personnel management or supervision; agency administration or similar work.
- Previous experience with Federal and State of WA grant reporting and payment requests.
- Experience with Springbrook Express/BIAS, Payroll Administration, QuickBooks, Publisher, Microsoft PowerPoint, Smartsheet, and Access.
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part‑time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax‑deferred dollars toward their health care expenses. Employees are also covered by basic life and long‑term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre‑tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well‑being of employees.
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre‑tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
If you are employed by a government or not‑for‑profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Full‑time and part‑time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full‑time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part‑time employees who are in pay status during the month of the holiday qualify for the holiday on a pro‑rated basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full‑time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Full‑time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full‑time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part‑time employees will be proportionate to the number of hours in pay status, in the month to that required for full‑time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Full‑time employees accrue vacation leave at the rates specified in WAC 357‑31‑165(1) or the applicable collective bargaining agreement (CBA). Full‑time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part‑time employees accrue vacation leave hours in accordance with WAC 357‑31‑165(1) or the applicable collective bargaining agreement (CBA) on a pro‑rated basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full‑time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in WAC 357‑58‑175, an employer may authorize a lump‑sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357‑31‑165.
Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Washington State supports members of the armed forces with 21 days paid military leave per year.
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Leave Sharing
Parental Leave
Family and Medical Leave Act (FMLA)
Leave Without Pay
Applications are due by Friday, August 21, 2026.
Palouse Conservation District is an equal opportunity employer.
Please visit the State HR Website for more detailed information regarding benefits.
Updated 01-07-2026
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