FINANCE AND ADMINISTRATION MANAGER - HYBRID

University of California Office of the President; Oakland (CA); Híbrido; USD 150.000 - 170.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Benefits of Belonging

Descripción de la vacante

The University of California Office of the President seeks a Finance & Administration Manager to lead financial and administrative operations for ECAS in Oakland. The role reports to the Director of Strategic Initiatives and includes two direct reports in a hybrid on-site setting.

Responsibilities cover budget coordination, personnel coordination with UCOP HR, and management of ECAS communications, events, and facilities with emphasis on discretion, compliance, and strategic oversight.

Formación

• Minimum 8 years professional experience or relevant work experience.
• Strong supervisory and leadership capabilities.
• Familiarity with compliance and audit principles and internal controls.
• Advanced knowledge of organization processes, budgeting, and personnel policy.

Responsabilidades

• Oversee budgets, financial reporting, and procurement processes.
• Coordinate personnel recruitment, retention, and HR matters with UCOP HR and labor relations.
• Manage ECAS office administration, communications, events, and facilities.
• Perform other duties as assigned.

Conocimientos

Supervisory experience

Conflict resolution

Administrative analysis

Financial analysis

Budgeting

Multitasking

Communication

Discretion & confidentiality

Compliance awareness

Problem-solving

Project coordination

Educación

Bachelor's degree

Herramientas

Spreadsheets

Project management tools

Word processing/presentation tools

Descripción del empleo

Finance & Administration Manager

Department Overview

The Office of Ethics, Compliance and Audit Services (ECAS) is an independent Regental office that is responsible for developing and administering the University of California's (UC) compliance and audit programs and thereby ensuring that the University is in compliance with professional standards; internal policies and procedures; and all applicable local, national and international laws and regulations. ECAS provides this support through three core lines of service: Audit Services, Compliance Services and Investigations Services. ECAS works with the ten campuses, Lawrence Berkeley National Laboratory (LBNL), the UC Office of the President (UCOP), the Division of Agriculture and Natural Resources (ANR), and the six UC academic medical centers.

Position Summary

The Finance & Administration Manager will oversee the full suite of financial and administrative responsibilities, providing focused oversight of budget and finance coordination, personnel administration, and internal operations, and directly manage communication, events, office facilities matters, ECAS website presence, and other related matters. This includes developing and managing information, projects, and communications throughout ECAS with a high degree of autonomy. This position will report to the Director of Strategic Initiatives and have two direct reports. Please note this is a hybrid position with three days a week or more on-site. The position is located in Oakland, CA.

Key Responsibilities

• 30% Budget coordination: Oversees a portfolio that includes developing and preparing budgets and regular financial reports, monitoring the budget process, tracking contracts and expenses, as well as managing new and recurring procurements, reconciliations, and large strategic funding requests.
• 30% Personnel coordination: Oversees a portfolio that includes partnering with UCOP human resources, labor relations, or external contractor vendors on personnel recruitment, retention, and other personnel-related matters.
• 30% Office Administration: Oversees a portfolio that includes scoping, planning, coordinating and prioritizing internal ECAS administrative functions: communications, training and events, and facilities. ECAS' general communications program includes internal communications, listserv management, calendar management, and ECAS website maintenance. Training and events program includes internal and external training opportunities, hosting small internal events, as well as partnering with UCOP events to host large, off-site, hybrid events. Facilities program includes partnering with various UCOP facilities partners on the management and maintenance of ECAS' physical space.
• 10% Other duties as assigned.

Required Qualifications

Minimum 8 years professional experience or relevant work experience

Skills and Abilities

• Demonstrated supervisory experience and conflict resolution skills to effectively lead and motivate others.
• Excellent business and administrate analysis experience, including strong organizational and office management skills.
• Demonstrated financial, budgetary and analytical skills. Demonstrated ability to prepare basic financial reports. Familiarity with accounting principles and budgeting procedures. Knowledge of financial analysis and reporting techniques; human resources policies and risk management planning.
• Ability to multi-task with demanding timeframes. Demonstrated working experience in organizing and establishing job priorities to meet deadlines. Proven ability to work under varying deadlines and ability to remain flexible as demands and priorities change. Able to tolerate frequent interruptions. Ability to evaluate and anticipate problems and recommend solutions.
• Strong analytical / problem-solving skills. Demonstrated analytical and problem-solving skills with ability to analyze situations, identify existing or potential problems and recommend solutions. Demonstrated ability in researching, analyzing and synthesizing information in order to provide succinct summaries and relevant facts/issues.
• Ability to use a high level of discretion and maintain all confidentiality. Ability to maintain confidentiality with demonstrated experience in utilizing good judgement and discretion when working with a variety of sensitive issues or confidential information. Ability to provide leadership in addressing complex and sensitive problems / matters.
• Strong skills to communicate and influence effectively with all levels of staff, faculty, alumni / donors, students and external constituents, both verbally and in writing. Demonstrated outstanding oral and written communication skills to communicate with a diverse population using diplomacy, flexibility and tact. Demonstrated skill in communicating issues clearly and gathering information through appropriate consultation with a wide variety of constituents. Ability to work with diverse populations at all levels of the organization.
• Familiarity with compliance and audit principles, theories and systems of internal control, and compliance standards.
• Advanced knowledge of the organization's processes, protocols and procedures with a focus on budget and resource management and personnel policy. Broad knowledge of higher education governance, organizational and personnel structures, communication channels, policies, procedure and practices. Broad knowledge of the University's administrative structure and functions, policies, procedure and practices is preferred.
• Advanced knowledge of common organization-specific computer applications. Demonstrated experience with a wide range of software, including project management tools and spreadsheets, and word processing/presentation tools.

Preferred Qualifications

• Familiarity with compliance regulatory requirements related to ECAS portfolio, audit and investigations program principles.
• Familiarity with the University ethics, compliance policies, procedures and programs. Ability to apply compliance concepts and in the completion of assignments is a plus.
• Understanding of Ethics, Compliance and Audit Services mission and the sensitive nature of the office.

Education

• Bachelor's degree in related area and / or equivalent experience / training

Travel Requirements

• 10% Travel to national conferences/training events

Job Title

• Finance & Administration Manager

Job Code

• 000547

Salary Grade

• Grade 25

Payscale

• $150,000 - $170,000

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Benefits

• Benefits of Belonging

Conditions of Employment

Background Check Process: Successful completion of a background check is required for this critical position.

Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014.

UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.

• "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.
• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy for Employees, Students and Third Parties
• APM - 035: Affiliation…

EEO STATEMENT

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

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