Finance Administrator

C&W Services; Needham (MA); On-site; USD 68,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Job summary

Cushman & Wakefield is seeking a Finance Administrator in Needham, MA to support financial and operational performance for the Facilities Hub. You will manage accounts payable/receivable, billing, POs, client master data, and financial reporting, collaborating with clients, vendors, and Corporate Finance.

Strong Excel skills and attention to detail are essential. The role requires 2+ years of financial administration experience and an Associate’s degree in accounting/finance; a bachelor’s degree

Qualifications

• Associate's degree in Accounting, Finance, Business Administration, or related field.
• 2+ years of experience in financial administration, billing, accounts payable, accounts receivable, or related functions.
• Experience managing purchase orders, invoicing processes, and financial reconciliations.
• Proficiency with Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP, and financial reporting.
• Strong organizational skills with attention to detail and accuracy.
• Ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment.

Responsibilities

• Manage the full lifecycle of accounts payable and accounts receivable activities for Facilities Hub clients.
• Create, maintain, and monitor purchase orders to support client services and vendor payments.
• Analyze expenses and revenue to ensure proper expense allocation and matching.
• Coordinate billing activities, including preparation and submission of billing upload files.
• Authorize client invoicing based on completed work orders and validated expenses.
• Monitor and track accruals by obtaining outstanding invoices from vendors.
• Conduct monthly financial reconciliations and assist with month-end close activities.
• Generate financial reports and provide analysis to support decision-making.

Skills

Accounts Payable

Accounts Receivable

Billing & Reporting

Excel (Pivot Tables, VLOOKUP/XLOOKUP)

Education

Associate's degree in Accounting/Finance

Bachelor's degree in Accounting/Finance

Tools

Corrigo

ServiceChannel

Maximo

Archibus

Job description

Job Title

Finance Administrator

Job Description Summary

The Finance Administrator is responsible for supporting the financial and operational performance of the Facilities Hub through the administration of accounts payable, accounts receivable, billing, purchase orders, client master data, and financial reporting activities. This role serves as a critical liaison between clients, vendors, Corporate Finance, and Facilities Hub operations to ensure accurate financial processing, timely invoicing, revenue recognition, expense management, and exceptional customer service.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while maintaining the highest standards of accuracy and service excellence.

Job Description

Financial Administration & Billing

• Manage the full lifecycle of accounts payable and accounts receivable activities for Facilities Hub clients.
• Create, maintain, and monitor purchase orders to support client services and vendor payments.
• Analyze expenses and revenue to ensure proper expense allocation and adherence to matching principles.
• Coordinate billing activities, including the preparation and submission of billing upload files and supporting documentation.
• Authorize client invoicing based on completed work orders and validated expenses.
• Monitor and track accruals by proactively obtaining outstanding invoices from vendors.
• Conduct monthly financial reconciliations and assist with month-end close activities.
• Generate financial reports and provide analysis to support operational and financial decision-making.

Client & Vendor Management

• Maintain accurate client master data and Facilities Hub client records across multiple systems.
• Submit and manage master data forms to establish and update client locations within CMMS platforms.
• Serve as a primary point of contact for client billing inquiries, resolving issues in a timely and professional manner.
• Manage accounts receivable activities, including tracking outstanding balances and providing regular A/R status updates to Corporate Finance.
• Support vendor compliance efforts by ensuring timely submission of invoices and adherence to invoicing requirements.
• Collaborate with vendors to resolve billing discrepancies, missing documentation, and payment-related issues.

Systems & Reporting

• Maintain accurate financial and operational information within CMMS and related business systems.
• Generate, analyze, and distribute reports from CMMS platforms and internal financial systems.
• Ensure data integrity across client, vendor, billing, and financial records.
• Identify opportunities for process improvements and increased operational efficiency.

Operational Support

• Coordinate the startup and implementation of new client services, working closely with site contacts, vendors, operations teams, and internal stakeholders.
• Provide exceptional customer support, troubleshooting issues and escalating concerns as appropriate.
• Partner closely with Facilities Hub management and team members to support business objectives.
• Assist with special projects, business initiatives, and process improvement efforts as assigned.
• Perform additional administrative and financial duties as requested by the Administrative Services Supervisor or Facilities Hub leadership.

Qualifications

Required Qualifications

• Associate's degree in Accounting, Finance, Business Administration, or a related field; equivalent work experience may be considered.
• 2+ years of experience in financial administration, billing, accounts payable, accounts receivable, accounting support, or related functions.
• Experience managing purchase orders, invoicing processes, and financial reconciliations.
• Proficiency with Microsoft Office Suite, particularly Excel, including functions such as pivot tables, VLOOKUP/XLOOKUP, and financial reporting.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills with a customer-focused approach.
• Ability to analyze financial data and resolve discrepancies independently.

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline.
• Experience supporting facilities management, maintenance services, integrated facilities management (IFM), property management, or service-based operations.
• Experience working with CMMS platforms such as Corrigo, ServiceChannel, Maximo, Archibus, or similar systems.
• Knowledge of general accounting principles, billing processes, and month-end close activities.
• Experience working with ERP or financial management systems.

Key Competencies

• Financial Analysis & Reporting
• Accounts Receivable & Accounts Payable Administration
• Billing & Revenue Management
• Client Relationship Management
• Data Accuracy & Quality Control
• Problem Solving & Critical Thinking
• Vendor Management
• Process Improvement
• Time Management & Organization
• Collaboration & Communication

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $ 68,000.00 - $80,000.00

C&W Services is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at C&W Services, please call the ADA line at 1-888-365-5406 or email [e-mail] . Please refer to the job title and job location when you contact us.

INCO: “C&W Services”