Finance Administrative Assistant — Detail-Driven Support

Ellis Island Casino, Village Pubs, Mt. Charleston; Henderson (NV); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical

Dental

Life Insurance

Vision

Short-term Disability

Lunch provided

Paid time off

401(k) retirement plan

Job summary

Ellis Island Casino, Hotel, Brewery and Village Pub Management Inc. seeks an organized Finance Administrative Assistant to support the Senior VP of Finance, Controller and Finance Department in Las Vegas.

The role requires excellent communication, professionalism, and meticulous financial reporting. The position offers in-office work at our Las Vegas location with typical hours and potential travel to other sites for meetings.

Qualifications

• High School Diploma or equivalent.
• 5+ years experience as an administrative assistant or office coordinator.
• Proficient in Microsoft Office Suite with advanced Excel skills.
• Must be able to obtain a Nevada Gaming Registration Card.

Responsibilities

• Respond to email inquiries from management.
• Assist with compiling sensitive information to respond to regulatory requirement requests.
• Maintain, scan and update digital records.
• Assist with office organization and cleanliness.
• Assist in the collection and processing of payments ensuring all transactions are recorded and deposited accurately.
• Assist with preparation of various licensing forms.
• Provide administrative support for budget tracking and track departmental spending.
• Execute daily tasks in accordance with company policies, industry standards, and regulatory requirements.
• Help maintain internal controls over financial transactions and processes to minimize risk.
• Assist in the preparation of financial documents for external and internal audits.
• Provide necessary documentation and support during audit processes to ensure a smooth and timely audit completion.
• Liaise with other departments to gather financial information and resolve discrepancies.
• Prepare communication such as memos, emails, invoices, reports.
• Provide administrative support to the finance team and management with tasks and special projects.

Skills

5+ years experience

Advanced Excel

MS Office

Attention to detail

Education

High School Diploma

Bachelor’s degree preferred

Tools

Accounting software

Job description

Ellis Island Casino, Hotel, Brewery and Village Pub Management Inc. seeks an organized Finance Administrative Assistant to support the Senior VP of Finance, Controller and Finance Department in Las Vegas.

The role requires excellent communication, professionalism, and meticulous financial reporting. The position offers in-office work at our Las Vegas location with typical hours and potential travel to other sites for meetings.