Finance Administrative Assistant

Spanish Broadcasting System; Miami (FL); Sur place; USD 48 000 - 64 000; Plein temps

Résumé du poste

Spanish Broadcasting System is seeking a proactive Finance Administrative Assistant based in Miami to support the CFO and Finance operations. The role requires handling confidential matters, coordinating meetings, and supporting multiple priorities with strong administrative and organizational skills.

The ideal candidate will have at least 3 years of Administrative Assistant experience in a finance environment, proficient MS Office tools, and the ability to manage diverse tasks in a fast-paced

Qualifications

• Minimum 3 years of experience as an Administrative Assistant supporting a Finance department.
• Confidential information handling with discretion and good judgment.
• Strong written and verbal communication skills.

Responsabilités

• Provide administrative support to the CFO and Finance Department, maintaining confidentiality.
• Coordinate and prepare agendas and materials for meetings.
• Arrange web-based meetings, tele-conferences and screen sharing; test video/audio equipment.
• Manage active calendars and travel requests; ensure scheduling aligns with policy.
• Prepare daily, monthly, quarterly and annual reports for Finance.
• Review invoices, process approvals, and handle petty cash reconciliation.
• Support cross-functional teams on events and projects as needed.

Connaissances

Communication skills

Administrative support

Organizational skills

Time management

Problem solving

Multitasking

Formation

Bachelor's degree preferred

Outils

MS Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Cisco Webex

Description du poste

As a pioneer in Spanish-language media, SBS has always been at the forefront of the evolution of Hispanic entertainment in the U.S. In this era of technological advancements and media convergence, SBS is poised to capitalize on its vast array of proprietary content across multiple platforms. Our unwavering commitment is to create exceptional, high-quality branded entertainment that resonates deeply with the Hispanic consumer. Our impressive growth on the web with LaMusica.com and the promising reception of our latest venture, the podcast initiative, are testament to SBS' long-term strategy. By seamlessly delivering content through diverse channels, we not only maximize revenue but also extend the reach of our beloved brands. SBS remains steadfast in our leadership position in today's dynamic and ever-expanding U.S. Hispanic market, and we are determined to continue pushing boundaries and shaping the future of Hispanic media.

Position Summary

Spanish Broadcasting System seeks a motivated, dynamic and professional Finance Administrative Assistant based in Miami to support the company’s CFO. This position will provide key support and assist with the running of the Finance Department and business operations. The ideal individual must be able to handle confidential matters with discretion, exercise good judgment in a variety of situations, possess strong written and verbal communication, demonstrate high-level administrative and organizational skills, and proven success maintaining a realistic balance among multiple, shifting priorities. The ideal candidate must have demonstrated experience in financial terms and processes, coordinating and preparing meetings, and filling in gaps where needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide administrative support to the CFO, maintaining confidentiality of sensitive and/or critical information in a fast-paced environment and meeting important deadlines.
• Acting as the point of contact between the executives and internal or external colleagues.
• Coordinate and assist with the preparation and distribution of agendas and materials for meetings or events.
• Arrange and coordinate web-based meetings, tele-conferences and screen sharing in advance of the meeting and anticipating the needs of each meeting, including setting up location and testing of video and audio equipment prior to meetings.
• Coordinate and maintain active calendar of meetings in synchronization with people at all levels, independently or as directed.
• Manage communications access including telephone calls, e-mail messages, and provide assistance using independent judgment and discretion to determine those requiring priority attentions.
• Review all domestic and international travel requests for accuracy and compliance with corporate policy and submit for proper approval.
• Effectively use the latest technology and platforms to generate, keep, organize and share documents, such as Outlook 365, Teams, OneDrive, etc., as well as Word, Excel and PowerPoint.
• Compose and prepare correspondence (presentations, memos, emails) on request.
• Takes notes in team meetings and follows up to make sure deadlines are met.
• Take initiative to assist as issues arise and find/propose solutions to problems as they arise.
• Assist to coordinate with multi-functional, multi-department teams to support events and projects.
• Coordinate special event details, including budget, with presenters, marketing, catering, and others to ensure events are successfully staffed, served, and executed.
• Prepare and review daily, monthly, quarterly and annual reports for the Finance Department.
• Review pending invoices in Concur and submit for approval.
• Petty Cash reconciliation.
• Assist with other duties as assigned.

Essential duties and responsibilities are those most important or most frequently performed duties.Employees will be required to perform other job-related duties as required.

Supervisory Responsibilities

• None
• Minimum 3 years of experience as an Administrative Assistant with demonstrated success providing support for a Finance Department.
• Bachelor’s degree preferred, but not required.
• Exceptional interpersonal skills, resourceful, pro-active, detail-oriented, quick-thinking, and energetic with the self-assurance to effectively gather necessary information from executives to efficiently complete projects.
• Track record of meeting, high standards of excellence and achievement, having demonstrated skill in problem-solving.
• Must be flexible, poised, and able to manage multiple, changing priorities in a fast-paced, entrepreneurial environment with minimal supervision.
• High level of integrity and the ability to always maintain confidentiality.
• Excellent time-management, organizational and follow-up skills.
• Should possess strong PC Skills, including proficiency with MS Outlook, Word, Excel & PowerPoint, Cisco Webex and similar technology driven communication platforms.
• Clear and positive communicator, developing solid relationships with persons at all levels.
• Must be trustworthy and able to handle confidential and sensitive information.
• Must be detail-oriented, with the ability to understand written and oral instructions.
• Experience managing multiple calendars and booking travel.
• Experience working with teams in different geographies/time zones a plus.

In addition to meeting the minimum qualifications listed above, an individual must be able to perform each of the established essential functions to perform this job successfully.

Physical Requirements

Work involves exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs may be defined as sedentary when walking and standing are required only occasionally, and all other sedentary criteria are met.

Why work for SBS?

Spanish Broadcasting Systems (SBS) offers a unique and exciting opportunity to be part of the leading Hispanic-focused media company in the industry. By joining our team, you will become an integral part of shaping and influencing the landscape of Spanish-language broadcasting. We take pride in our rich heritage and commitment to serving the vibrant Hispanic community with compelling content and innovative programming. At SBS, you will be surrounded by a diverse and talented group of professionals who share a passion for media, creativity, and cultural connectivity. We foster a collaborative and inclusive work environment where your ideas and contributions are valued and recognized. With access to state-of-the-art facilities and cutting-edge technologies, you will have the tools to bring your ideas to life and create impactful experiences for our audience. Additionally, SBS provides ample opportunities for personal and professional growth, with ongoing learning and development programs designed to enhance your skills and advance your career. If you are seeking a dynamic and rewarding career in the world of Spanish-language broadcasting, SBS is the place to be. Join us and be part of a team that is making a difference in the lives of millions of people every day.