Field Services Administrative Support Specialist Level 2

Socket.dev; Des Moines (IA); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Competitive Pay

Full Benefits

PTO

Employee Discounts

401(k) & Profit Sharing

Job summary

Excell is seeking a Field Services Administrative Support Specialist Level 2 in Des Moines, IA to provide administrative support to the Office Administrative Manager and merchandisers in the field.

The role requires troubleshooting complex issues, managing Concur expenses, coordinating store setups and schedules, and driving process improvements while maintaining confidentiality and professionalism.

Qualifications

• Experience troubleshooting complex problems with an organized approach.
• Experience using workforce management systems such as Natural Insight, One, or Movista.
• Experience with expense management applications, preferably Concur.
• Proficiency with Excel, Word, and Outlook.

Responsibilities

• Set up and communicate new stores and merchandising projects with attention to high visibility and critical tasks.
• Communicate time-sensitive assignments to field merchandisers.
• Account management of 3rd-party merchandisers, including schedules and training details.
• Review, analyze and approve complex or non-standard expenses from the field using Concur.
• Analyze discrepancies and support process improvements through data review.

Skills

Troubleshooting

Data analysis

Communication

Independent work

Discretion

Time management

Tools

Natural Insight

One

Movista

Concur

Microsoft Office

Job description

JOB SUMMARY

The Field Services Administrative Support Specialist Level 2 is responsible for providing administrative support, troubleshooting and solving complex problems and owning special projects for the Office Administrative Manager supporting the merchandisers in the field.

JOB REQUIREMENTS

• Previousexperience troubleshooting and evaluating complex problems with an organized and structured approach
• Previousexperience using with workforce management scheduling systemsie“Natural Insight”,“One” or “Movista”
• Previousexperience with expense management applications,preferably Concur
• Proficiencyusing Microsoft Office products (Excel, Word, Outlook)

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

• Ability to synthesize large volumes of information toidentifyroot causes to issues and find solutions
• Ability to manipulate and analyze data; build and/ormaintainexcel reports
• Ability to effectively communicate, both orally and in writing with team members,managersand customers
• Ability to work independently and treat confidential information with discretion
• Ability to remain professional andmaintaina pleasant demeanor in dealing with all the requirements of the position.
• Ability towork necessary hours to complete all tasks ina timelyand effective manner
• Process improvement or process development skills are highly preferred

ESSENTIAL JOB FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions:

Supporting Field Merchandisers:

• Set upand communicate new stores and new merchandising projects; with special attention on critical,newand/or high visibility projects and customers
• Communicatetime sensitive assignments for field merchandisers
• Account managementof 3rdparty merchandiser whichincludesdeveloping store service schedules and communicatingtraining details,requirementsandproduct push schedules
• Review, analyze and approvecomplex or non-standardexpensesfrom the fieldusing Concur

Troubleshooting Issues & Solving Complex Problems

• Conduct investigation onreturn shipments without store information anddeterminewhere to credit.
• Conductfollow-up investigations onretailer orcustomer complaints,incorrect UPS return labels used and billing.
• Analyze discrepanciesor process deviationswith critical processes such as commissionsorerroneousUPS shipments, vehicle maintenance,storeor field merchandiser escalations

Data analysis & scorecard metrics

• Analyze,generateand shareweekly scorecard metricstosenior leadership – service call %s,refusals,etc.
• Evaluate merchandiser survey responses andsubmittedphotos to support quality review, performancescoringand follow-up actions.

Process Improvement

• Evaluate current and future field support processes toidentifyinefficiencies,gapsand opportunities for improvement.
• Share recommendations,modifyexistingworkflowsand support implementation of new processes to improve consistency,accuracyand team efficiency.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the team member for this job. Duties, responsibilities and activities may change at any time with or without notice.

• Protect organization by keepinginformationconfidential
• Provideadministrativeassistance in other work-related areas as requiredorrequested.
• All otherduties assigned byLead.

ENVIRONMENTAL AND PHYSICAL ACTIVITY REQUIREMENTS

The daily responsibilities of this position constantly require effective talking, hearing, sitting, walking and standing functions. Frequent repetitive motion activities are required. Must be able to read print and computer-based materials, and to do so with consistent accuracy. Most of these functions require light physical exertion and are conducted in a temperature-controlled environment with occasional exposure to hot and cold temperatures.

INTELLECTUAL/EMOTIONAL REQUIREMENTS

The occupant of this position must be able to perform the responsibilities of the position well, under pressure. The position requires adaptability to performing a variety of duties, often changing from one task to another without loss of efficiency or composure. This position requires the ability to manage multiple projects at one time and may be interrupted frequently to meet the needs and requests of others. It also requires adaptability to fluctuate between priorities while being responsive to needs as they arise.

BENEFITS OF WORKING AT EXCELL

• Competitive Pay
• Full Benefits Package: Medial, Dental, Vision and Life Insurance plans available
• Paid Time Off / Sick Leave
• Employee Discounts on products (limitations and restrictions apply)
• 401(K) and profit-sharing programs

A Drug-Free Workplace and Equal Opportunity Employer. We use E-Verify to confirm work authorization / eligibility for all hires. Excell Brands employees are prohibited from purchasing Excell products from any Excell-serviced retailer directly or indirectly.