Field Service Site Operations Specialist

Industrial Electric Manufacturing; Portland (OR); On-site; USD 70,000 - 90,000; Full time

Job summary

Industrial Electric Manufacturing seeks a Field Service Site Operations Representative to coordinate day-to-day site operations, ensuring safe, efficient commissioning and field service activities. You will align labor, materials, and resources with project needs, monitor milestones, and escalate risks to keep projects on schedule.

The role requires on-site work in OR, and involves collaboration with field leadership, technicians, and customers to maintain high service levels and compliance.

Qualifications

• High school diploma or GED required.
• Associate degree or technical degree preferred; related field.
• Minimum of one year of experience supporting on-site operations in construction, field service, commissioning, or similar.
• Experience in active jobsite environments with customer-facing interactions preferred.
• Strong verbal and written communication skills; ability to manage priorities.

Responsibilities

• Coordinate day-to-day site operations to support commissioning, startup, and field service activities.
• Review schedules and site requirements to align labor, materials, tools, and resources.
• Monitor milestones and open items to keep projects on schedule.
• Escalate potential delays, staffing gaps, material shortages, documentation issues impacting execution.
• Track site progress, punch lists, action items, and closeout needs.
• Maintain required jobsite documentation and reports accurately and timely.

Skills

Communication

Coordination

Organization

Project awareness

Customer focus

Problem solving

Teamwork

Accountability

Adaptability

Safety awareness

Professionalism

Education

High school diploma or GED

Associate degree or technical degree in Construction Management/Engineering

Job description

Field Service Site Operations Representative

At IEM, we’re not just building innovative electrical distribution systems, we’re shaping the future. IEM is dedicated to delivering world-class solutions for complex power needs. After 75 years, we continue to push the boundaries of what’s possible. Whether you’re an experienced professional or just starting out, you’ll have the opportunity to contribute, grow, and make a lasting impact on industries that power the world’s most dynamic markets.

PURPOSE OF POSITION:

The purpose of the Field Service Site Operations Representative is to support the successful execution of field operations by coordinating site activities, maintaining operational readiness, tracking progress against project needs, and helping ensure labor, materials, documentation, and resources are aligned to support safe, efficient, and timely service delivery. This role serves as a key operational support resource to field leadership by helping identify and communicate site needs, escalate issues that may impact execution, and promote a high standard of customer service, accountability, and compliance throughout the duration of each project.

SUPERVISORY RESPONSIBILITIES:

• This position has no direct supervisory responsibilities.
• The role may provide day-to-day coordination support to field technicians and assist Field Service leadership in monitoring jobsite staffing needs, work progress, and operational priorities.
• The position requires close collaboration with Field Service Leads, Field Operations Managers, technicians, project stakeholders, construction managers, customers, vendors, and other internal departments as needed.

ESSENTIAL FUNCTIONS:

• Support Field Service Leads and Field Operations leadership in coordinating day-to-day site operations to promote efficient execution of commissioning, startup, and related field service activities.
• Review customer schedules, project timelines, and site requirements to help align field labor, materials, tools, and resources with operational demands.
• Monitor project milestones, deliverables, and open items to help keep jobs on schedule and support timely completion of work.
• Identify, communicate, and help escalate potential project delays, staffing gaps, material shortages, documentation issues, or other operational risks that may impact project execution.
• Assist with tracking site progress, punch list items, outstanding action items, and project closeout needs, and follow up with appropriate parties to support resolution.
• Ensure required jobsite documentation, reports, correspondence, and records are completed accurately, submitted timely, and maintained in an organized manner.
• Support coordination of supplies, tools, equipment, parts, and materials needed for site activities to reduce downtime and maintain workforce productivity.
• Assist with the movement or delivery of materials, parts, or equipment between jobsites
  or designated locations, as business needs require.
• Participate in project, commissioning, or site coordination meetings as needed and document relevant updates, action items, and follow-up needs.
• Maintain regular communication with Field Service leadership regarding site conditions, technician utilization, schedule concerns, customer needs, and project support requirements.
• Help monitor technician deployment and communicate when additional support is needed or when available labor can be reallocated based on project demands.
• Provide administrative and operational support related to site readiness, scheduling coordination, documentation tracking, and overall project execution.
• Assist with normal commissioning-related activities, as appropriate and within the scope of the role, to support project completion and customer satisfaction.
• Promote a professional and customer-focused presence at jobsites by maintaining effective communication with customers, contractors, vendors, and internal stakeholders.
• Follow all company policies, jobsite rules, and safety expectations, and support a culture of safe and compliant work practices.
• Perform other duties as assigned by management.

COMPETENCIES:

• Communication- Communicates clearly and professionally with employees, leadership, customers, contractors, and other stakeholders. Provides timely updates and escalates concerns appropriately.
• Coordination and Organization- Effectively manages multiple priorities, tracks open items, and maintains organized documentation and follow-through in a fast-paced field environment.
• Project and Schedule Awareness- Demonstrates an understanding of project flow, milestones, deadlines, and jobsite coordination needs to help support successful execution.
• Customer Focus- Maintains a responsive, professional, and service-oriented approach in interactions with internal and external customers.
• Problem Solving- Identifies issues, evaluates operational impacts, and supports practical solutions to maintain workflow and reduce disruptions.
• Teamwork and Collaboration- Works effectively with cross-functional teams and supports shared goals across field operations and project execution.
• Accountability- Takes ownership of assigned responsibilities, follows through on commitments, and maintains attention to detail in work quality and documentation.
• Adaptability- Responds effectively to changing schedules, shifting site priorities, and evolving operational needs.
• Safety Awareness- Demonstrates commitment to safe work practices and supports compliance with company, customer, and jobsite safety requirements.
• Professionalism- Maintains sound judgment, dependability, and a professional presence in office, warehouse, and customer-site environments.

EDUCATION AND EXPERIENCE:

• High school diploma or GED equivalent required.
• Associate degree or two-year technical degree in Construction Management, Engineering, or a related field preferred; equivalent combination of education and relevant hands-on experience may be considered.
• Minimum of one year of experience supporting on-site operations in construction, field service, commissioning, or a related environment, including coordination of labor, materials, schedules, and site activities.
• Experience working directly in active jobsite environments and maintaining a high level of customer service, professionalism, and responsiveness in client-facing interactions preferred.
• Strong verbal and written communication skills, sound problem-solving ability, and the ability to manage competing priorities in a fast-paced operational environment required.

Physical Demands:

• Lifting:Must be able to lift up to a minimum of 25 lbs.
• Vision: Long periods of close work on a computer screen.
• Travel:Occasional travel (up to 50%) may be required to IEM
  manufacturing facilities, regional field offices and vendor sites.
• Mental Demands: Must be able to interpret, analyze, prioritize, and manage multiple
  tasks simultaneously in a fast-paced operational environment
  while exercising sound judgment and effective communication.
• Environment:Work duties will be performed primarily in an office setting, with
  occasional travel to field/site locations as needed.

Why Join IEM

At IEM, you’ll join a team that powers some of the world’s most ambitious projects. We’re engineers, makers, and problem-solvers who thrive on tackling complex challenges and delivering solutions that keep industries moving forward. If you’re driven, collaborative, and ready to make an impact, we’d love to hear from you. Your creativity and passion can help us achieve great things—come be part of the journey.

We offer comprehensive and competitive benefits package designed to support our employees' well-being, growth, and long-term success. View a snapshot of our benefits at https://www.iemfg.com/careers

Beware of recruiting scams. IEM never charges candidates fees, and all recruiter emails come from an @iemfg.com address. If you suspect fraudulent activity, do not share personal information and report it to us at iemfg.com/contact

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IEM does not discriminate against any applicant based on any characteristic protected by law.

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At IEM, we are committed to a fair and transparent hiring process. Use the link below to view how we use artificial intelligence (AI) technology to assist in reviewing job applications and your rights as an applicant.

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