Field Service Dispatcher - Texas First Rentals

HOLT Group; Cibolo (TX); Hybrid; USD 45,000 - 60,000; Full time

Job summary

HOLT Group is seeking a Field Service Dispatcher for the Texas First Rentals team in SA-Cibolo. You will prioritize and schedule all field and lube service work, answer calls, and ensure accurate work orders and invoicing. You will coordinate with technicians and management to meet customer expectations and departmental goals.

The role requires knowledge of heavy equipment, dispatch procedures, and strong communication skills. Travel up to 5% and a focus on safety and efficiency are emphasized.

Qualifications

• High School diploma or equivalent required.
• 3+ years direct CAT service experience or 5+ years in heavy equipment industry desired.
• Strong troubleshooting and diagnostic skills over the phone.

Responsibilities

• Prioritize and schedule all field service and lube work in the assigned area.
• Open/close work orders and verify labor, parts, and charges.
• Communicate daily with technicians and customers regarding schedules and updates.
• Coordinate and monitor work order closings as directed by PM Manager.
• Maintain accurate coordination of information and paperwork.
• Generate purchase orders and enter data into Rentalman system.

Skills

Heavy equipment knowledge

Dispatching protocols

Multi-line phone systems

Microsoft Office

Customer service

Time management

Independent worker

Education

High School diploma or equivalent

Tools

DBS system

Service Link

MDS

SIS

SIMSi

Job description

Field Service Dispatcher - Texas First Rentals

Department: Texas First Rentals (TFR)

Employment Type: Full Time

Location: TFR - SA-Cibolo

Reporting To: Joshua Morales

Description

Job Summary: The Dispatcher is responsible for prioritizing and scheduling all Field Service and Lube Service work in the assigned area of responsibility.

Primary duties include scheduling all field & lube service work, answering/screening incoming calls, opening/closing work orders, scheduling technicians, verifying work orders to ensure labor, parts and miscellaneous items are charged out correctly, and notes are entered.

The incumbent is expected to take ownership of customer issues and see problems through to a positive resolution. Responsibilities may include diagnosing and troubleshooting mechanical, hydraulic, and emission issues.

This position will also be responsible for coordinating work order closings as requested at the direction of the Preventative Maintenance Manager while and ensuring a high-level Legendary Customer Service outcome for our customers.

The incumbent in this position is expected to model the following practices daily: 1) Demonstrate alignment with the company's mission and core business values;2) Collaborate with key internal/external resources; 3) Participate in ongoing self-development.
#HOLTSM

Essential Functions

Models, promotes, reinforces, and rewards the consistent use of HOLT's Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission

Prioritize and Schedule all field service work in the assigned area of responsibility

Establish and mutually agree upon and communicate job expectations to field technicians to ensure customer satisfaction

Communicates with all applicable parties daily regarding scheduling, dispatching and repair of equipment

Monitors personnel and/or equipment locations and utilization to coordinate service and schedules

Ability to diagnose and troubleshoot technical issues over the phone before scheduling and/or dispatching technician

Ensures that customers’ expectations regarding communication, information and updates are met and/or exceeded

Coordinates and follow up to ensure that customer service delivery expectation including completion deadlines, job costs, quality of service and invoicing

Support the efforts of the field & lube technicians in every way possible to ensure customer expectations and departmental objectives are met

Maintains consistent, accurate and timely coordination of information/paperwork in communicating the flow of work and ensures that department operates efficiently

Generates all purchase orders and validates timely entry into work orders in Rentalman System

Maintains department daily and monthly reports

Works safely always and adheres to all applicable safety policies; complies with all company policies, procedures, and standards

Requires regular and punctual employee attendance

Performs other duties as assigned

Knowledge, Skills, and Abilities

Knowledge of the heavy equipment industry

Knowledge of dispatching protocols and procedures

Working knowledge of computers and multi-line phone systems

Knowledge of equipment applications

Knowledge of basic office practices, procedures, and processes

Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level

Excellent verbal, written, and communication skills

Exceptional customer service skills

Excellent interpersonal skills to establish working relationships with multiple departments and various levels of the organization

Functional knowledge of key operating systems: DBS, Service Link and MDS

Functional knowledge of critical CAT applications: SIS and SIMSi

Time management and time critical prioritization skills

Ability to work on multiple projects and deal effectively with employees, team members, and management

Self-starter and ability to work independently

Ability to operate office machines and computers

Understands written sentences and paragraphs in work related documents

Ability to effectively present information and respond to questions from a group of managers, coworkers, customers (internal and external), or the public

Requirements

Education and Experience:

High School diploma or equivalent required

Three plus years direct CAT Service experience or five plus years industry experience in heavy equipment

Troubleshooting and diagnosing skills with the ability to effectively work with technical and non-technical resources preferred

Supervisory Responsibilities:

None

Travel:

• Up to 5%

Physical Requirements:

To perform this job successfully, an individual must be able to perform each job duty and responsibility satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform job duties and responsibilities

This position involves extended periods in a stationary position; additionally, occasional movement inside the office to access office machinery, file cabinets, etc.

This role frequently communicates with others, must be able to exchange accurate information in these situations

This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines

Occasionally moves or transports items weighing up to 15 lbs.

Significant amount of time standing, sitting, and walking

Requires daily walking to the shop or yard environment

Minimal amount of time kneeling, crouching, stooping, balancing, and reaching

Constant movement and use of hands, this position requires good manual dexterity

Communicates with customers, service managers, and co-workers

Routinely reacts to visual, auditory, and other signals including alarms and instructions, and is required to visually inspect work

Ascends/descends with gradual or continuous progress by oneself, using both hands and feet and climbs up and down stairs daily

Work Environment:

This job is generally performed in a professional office environment and in a shop environment

Frequently works at fast pace with unscheduled interruptions

Disclaimer:

Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the incumbents so classified. All incumbents may be required to perform duties outside of their normal responsibilities, as needed.