Field Payroll Specialist

Rosendin; San Jose (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan

401 K

Annual bonus program

PTO 17 days + 10 holidays

Sick leave 3 days

Bereavement leave 3 days

Jury Duty 3 days

Medical, Dental, Vision Insurance

Disability Insurance

Flexible Spending Plans

Charitable Giving Match

Job summary

Rosendin is hiring a Field Payroll Specialist 1 in San Jose to support payroll processing for assigned field payrolls as you learn payroll systems, regulations, and company procedures. You will perform standard payroll tasks under guidance, ensuring accuracy and adherence to policies.

Your role focuses on learning and applying payroll basics, processing timesheets, deductions, and benefits while providing reliable support to the team and employees.

Qualifications

• Basic understanding of payroll and timekeeping concepts.
• Strong attention to detail and data accuracy.
• Ability to follow documented procedures and instructions.
• Effective written and verbal communication skills.
• Proficiency with Microsoft Office (Outlook, Excel, Word).
• Ability to work under time pressure and adapt to changing requirements with a positive attitude.

Responsibilities

• Assist with processing payroll and time records for assigned payrolls.
• Review basic time entries for accuracy and completeness.
• Assist with employees and payroll documentation for new hires, rehires, and terminations.
• Support processing of payroll deductions and benefits setup as directed.
• Respond to routine employee payroll questions and escalate complex issues.
• Maintain accurate payroll records in accordance with company policies.
• Follow payroll procedures, deadlines, and compliance requirements.
• Identify and implement resolutions for basic payroll inquiries and issues.
• Audit time records from various locations, make needed adjustments, and ensure compliance.
• Review per diems to determine their taxability and setup correctly on payroll.
• Review employees’ pay rates for compliance with union contracts and labor laws.
• Assist employees with collective bargaining agreement-related questions.
• Enter updates to employee information in required systems.
• Monitor and resolve basic tickets submitted by admins and employees.
• Ensure new hires, rehires, and terminated employees’ documents updated correctly.
• Maintain and save updated employees’ documents properly and timely.
• Assist with making sure all employees are setup correctly in payroll and other applications.
• Be able to back up any member of the team when necessary.

Skills

Attention to detail

Time management

Microsoft Office

Payroll concepts

Written communication

Education

High school diploma

Tools

Payroll software

Job description

Whether you’re a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.

Why Rosendin?

Committed. Innovative. Engaged.

If you’re looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. Since our founding over 100+ years ago, Rosendin has been driven to positively impact the communities where we live and work. We are an organization built on integrity and we have a culture that empowers people, embraces diversity, and inspires everyone to do their best. As one of the largest EMPLOYEE-OWNED electrical contractors in the United States, you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success. When our people succeed and fuel our success, we reward them. We'd love to have you as a shareholder!

Your Next Opportunity

Field Payroll Specialist 1 supports payroll processing activities for assigned field payrolls while learning payroll systems, regulations, and company procedures. This role focuses on accurate execution of standard payroll tasks under close guidance and supervision.

What You’ll Do

• Assist with processing payroll and time records for assigned payrolls.
• Review basic time entries for accuracy and completeness.
• Assist with employees and payroll documentation for new hires, rehires, and terminations.
• Support processing of payroll deductions and benefits setup as directed.
• Respond to routine employee payroll questions and **escalate complex issues.**
• Maintain accurate payroll records in accordance with company policies.
• Follow payroll procedures, deadlines, and compliance requirements.
• Identify and implement resolutions for basic payroll inquiries and issues.
• Audit time records from various locations, make needed adjustments, and ensure compliance.
• Review per diems to determine their taxability and setup correctly on payroll.
• Review employees’ pay rates for compliance with union contracts and labor laws.
• Assist employees with collective bargaining agreement-related questions.
• Enter updates to employee information in required systems.
• Monitor and resolve basic tickets submitted by admins and employees.
• Ensure new hires, rehires, and terminated employees’ documents updated correctly.
• Maintain and save updated employees’ documents properly and timely.
• Assist with making sure all employees are setup correctly in payroll and other applications.
• Be able to back up any member of the team when necessary.
• The duties and responsibilities are to describe the general nature and scope of work this position performs. This is not a complete listing; other duties will be assigned based on the position’s role within the business unit.

What You’ll Need To Be Successful

• Basic understanding of payroll and timekeeping concepts.
• Strong attention to detail and data accuracy.
• Ability to follow documented procedures and instructions.
• Effective written and verbal communication skills.
• Proficiency with Microsoft Office (Outlook, Excel, Word).
• Ability to work under time pressure and adapt to changing requirements with a positive attitude.

What You Bring To Us

• High school diploma or equivalent required.
• 0 to 2 years of payroll, timekeeping, human resources, or administrative experience.
• Exposure to payroll systems preferred.

Travel

• Up to 10%

Working Conditions

• General work environment – sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning
• Noise level is usually low to medium; it can be loud on the jobsite.
• We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.
• Occasional lifting of up to 30 lbs.

YOU Matter – Our Benefits

• ESOP – Employee Stock Ownership
• 401 K
• Annual bonus program based upon performance, profitability, and achievement
• 17 PTO days per year plus 10 paid holidays
• 3 days of paid sick leave each year
• 3 days of paid Bereavement leave each year
• 3 days of paid Jury Duty
• Medical, Dental, Vision Insurance
• Bonding Leave
• Term Life, AD&D Insurance, and Voluntary Life Insurance
• Disability Income Protection Insurance
• Pre-tax Flexible Spending Plans (Health and Dependent Care)
• Charitable Giving Match with our Rosendin Foundation

Pay Range

$29.20-$38.50 Hourly

The pay range for this role is what we expect to pay for candidates that meet the specified qualifications and requirements listed on this job description. Candidate’s pay can vary based on location, job-related experience, skills, and education.

Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business…and your career.

Rosendin is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.