Field Office Administrator

Caltrans: California Department of Transportation; San Jose (CA); Hybrid; USD 60,000 - 80,000; Full time

Job summary

A State transportation agency is seeking a Field Office Administrator in San Jose, California. The successful candidate will support a construction field office by managing project statuses, preparing necessary documentation, and collaborating with engineering teams. Applicants must possess a valid driver’s license and are expected to navigate both office and outdoor environments, including minimal overnight travel. Competitive salary and telework options may be available.

Qualifications

• Possession of a valid driver’s license is required when operating a State owned or leased vehicle.
• Statement of qualifications (SOQ) is required.

Responsibilities

• Assist the construction field office autonomously.
• Review project statuses and respond to inquiries.
• Prepare calculations and contracts to determine project expenditures.

Skills

Independent judgment

Technical analysis

Customer service

Job description

Field Office Administrator

Department of Transportation

Job Description and Duties

Under the general direction of an Area Construction Engineer, a Senior Transportation Engineer, the Field Office Administrator will operate autonomously to assist a Construction field office. The role involves exercising independent judgment on complex operational issues to ensure compliance with program parameters. Responsibilities include reviewing project statuses, responding to inquiries, tracking account usage, analyzing project data, and preparing calculations and contracts to determine project expenditures. The position entails professional-level technical and analytical administrative work to support the Construction field office, collaborating with Resident Engineers and Office Engineers on tasks related to construction contract and office management, as well as customer service.

PARF# 04-6-0253 / JC-495053

Eligibility for hire may be determined by your score on the Associate Governmental Program Analyst / Staff Services Analyst exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please search by classification title.

You will find additional information about the job in the Duty Statement.

Working Conditions

Position located at 1007 Knox Avenue, San Jose, Santa Clara County. While at their base of operation, employees will work in a climate‑controlled office under artificial lighting. Employee may also be required to travel and work outdoors and may be exposed to dirt, noise, uneven surfaces, and/or extreme heat or cold. Occasional or infrequent overnight travel may be required for training and/or meetings. This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s current telework policy. While Caltrans supports telework, in‑person attendance may be required based on operational needs. Employees are expected to be able to report to their worksite with minimal notification if an urgent need arises.

Minimum Requirements

• ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
• STAFF SERVICES ANALYST

Additional Documents

• Job Application Package Checklist
• Duty Statement

Special Requirements

• Possession of a valid driver’s license is required when operating a State owned or leased vehicle.
• Statement of qualifications (SOQ) is required.

Application Instructions

Completed applications and all required documents must be received or postmarked in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered postmark dates for the purpose of determining timely filing of an application.

Who May Apply: Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

How To Apply: Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below.