Field Clerical

Utilities Service, LLC; Ocala (FL); On-site; USD 17,000 - 25,000; Full time

Benefits offered by this job

Health and welfare benefits

Retirement benefits

Paid time off and holidays

Job summary

Asplundh Tree Expert, LLC is seeking a Field Clerical professional in Florida to support the Regional Office Manager and management team with daily clerical tasks. The role involves organizing meetings, travel, and document handling to ensure smooth operations.

The ideal candidate will have strong MS Office skills, attention to detail, and the ability to manage multiple priorities while maintaining confidentiality and professional standards.

Qualifications

• Must be 18 years of age or older.
• Strong proficiency in Adobe and MS Office applications.
• Knowledge of office practices, equipment, and procedures.
• Excellent planning and organizing skills.
• Able to meet short deadlines and adapt to changing priorities.
• Ability to maintain confidentiality of information.
• Good attendance and reliability.
• Ability to manage competing priorities.

Responsibilities

• Supports Regional Office Manager and other management staff in daily clerical needs.
• Organizes meetings, appointments, and travel arrangements; sends reminders as needed.
• Handles inquiries, work requests, and employee personnel information.
• Manages project administration; ensures deadlines and requirements are met.
• Assists management with weekly production reports (e.g., Supervisor Reports).
• Performs secretarial duties: typing, data entry, photocopying, mailing, scanning, faxing.
• Maintains office supply inventory and monthly orders.
• Answers, directs, and makes phone calls for the region.
• Receives and distributes mail, email, FedEx and fax.
• Downloads/uploads documents for proposals/bids to clients and prepares bid packages.
• Maintains a professional work area (conference room, front desk, waiting area, supply areas).
• Provides support to help the facility and personnel function as a team.
• Performs other duties as assigned by management.

Skills

Attention to detail

Planning & organizing

Time management

Education

High school diploma or equivalent

Tools

Adobe Acrobat

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Description

Field Clerical

Pay:

• Competitive/Hourly

Essential Functions & Responsibilities:

• Supports Regional Office Manager and other management staff in daily clerical needs

• Organizes meetings, appointments, and travel arrangements. Sending reminders on a needed basis.

• Will handle inquires, work requests and at times employee personnel information.

• Project administration – ensures deadlines and requirements are met.

• Assist management with weekly production reports (i.e. Supervisor Reports).

• Perform secretarial duties for region management team; including but not limited to typing documents, data entry, photocopying, mailing, scanning, and faxing.

• Maintain office supply inventory and orders monthly basis.

• Answer, direct and make phone calls for the region.

• Receives sorts and distributes incoming Mail, Email, FedEx and Fax.

• Download/Upload necessary documents for proposals/bids to clients and prepare bid packages.

• Maintain a professional work area. (Conference room, front desk, waiting area and supply areas).

• Provides support and assistance to help the facility and personnel function as a team environment.

• Complete all other duties assigned by management.

Minimum Qualifications:

• Must be 18 years of age or older.

• Excellent Adobe, Microsoft Word, Excel, PowerPoint, and Outlook skills.

• Knowledge of office and business practices, equipment, and procedures.

• Must possess good planning, analysis, and organizing skills.

• Able to react to change productively and capable of meeting short deadlines.

• Able to pay close attention to details and identify/correct mistakes.

• Good and consistent attendance.

• Ability to keep confidential information private.

• Able to effectively manage competing priorities.

Education & Experience

• High school diploma or equivalent.

Travel Requirements:

• Must have transportation to and from the show up location.

• Willing to travel out of state for emergency storm work.

License & Certifications:

• Driver License Required.

Pre-Screen

• Upon offer, employees may be required to complete and pass a pre-employment drug screen, background, and/or MVR check.

Physical Requirements:

• RARE (less than 10%): Kneeling, Crawling, Climbing Ladders, Stooping, Squatting, body-twisting, Climbing On/Off Truck, Climbing Poles, Gripping.

• OCCASIONAL (up to 33%): Pushing, Sense of Touch, Carrying, Pulling, Manual Dexterity, Lifting, Lifting up to 50 lbs.

• FREQUENT (up to 66%): Standing, Reaching, range-of-motion, Walking, Sitting, climbing stairs.

• CONTINUOUS (up to 100%): Seeing, Lifting over 10 lbs. to 50 lbs., Sense of Touch, Climbing, Hearing/Speech Range, Lifting up to 10 lbs., Speaking Clearly, Seeing Distant, Reading, Depth Perception, Color Vision, Balancing.

Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066 . We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.

Important Information for Applicants:

• Asplundh Tree Expert, LLC and its family of companies are Equal Opportunity Employers. We consider all qualified applicants without regard to any legally protected characteristic.

• If you require reasonable accommodation during the application or hiring process, please contact our ADA Coordinator at 1-800-248-8733, ext. 3656.

• Employment offers are contingent upon successful completion of applicable pre-employment requirements, which include background screening, drug testing, and employment eligibility verification.

• Compensation determination is based on market data, job scope and individual qualifications.

• We offer a competitive total rewards package inclusive of health and welfare and retirement benefits, as well as paid time off and holiday pay benefits.

• Unsolicited resumes without an executed agency agreement become the property of the company.