Field Assistant III - WEA MidState

Washington Education Association; Yakima (WA); On-site; USD 88,000 - 121,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Vision coverage

Life insurance

401(k) plan

Paid time off

Long-term disability

Relocation assistance

Defined benefit

Job summary

The Washington Education Association in Yakima, WA is seeking a Financial Administrator to manage bookkeeping, GL upkeep, budgeting, audits, and financial reporting for council operations. You will handle membership dues processing, payroll billing, vendor payments, and compliance reporting, with support for grants tracking.

Qualifications include a high school diploma or GED, experience in accounting/bookkeeping, proficiency with Microsoft 365 and accounting software, strong written and verbal

Qualifications

• HS diploma or GED required.
• Experience in bookkeeping or accounting.
• Competence with Microsoft 365 and accounting software.
• Experience maintaining email lists, updating websites, and social media.
• Strong oral and written communication skills.
• Strong interpersonal skills and customer service experience.
• Experience working with diverse communities is a plus.
• Must work in-person at the WEA MidState office in Yakima, WA.

Responsibilities

• Prepare financial reports, bank reconciliations, and deposits as required.
• Maintain general ledger, equipment inventory, lease agreements, and building insurance.
• Coordinate documents for annual audits, regulatory and tax filings, and other reports.
• Assist in budget prep, monitoring, reporting, and presentation.
• Track and report grants.
• Ensure compliance of regulated expenditures reported to PDC.
• Process membership dues, maintain dues data, and generate reports.

Skills

Bookkeeping experience

Accounting practices knowledge

Microsoft 365 proficiency

Communication skills

Customer service

Multitasking

Education

High school diploma or GED

Tools

Accounting software

Website management tools

Email list management

Job description

Benefits and Compensation:

• Salary range (CATEGORY 3) - $88,059 to $120,914
• Employer-paid medical, dental, vision, and life insurance (full family coverage)
• Generous sick and paid time off (PTO)
• Long-term disability plan
• Defined Contribution plan - 401(k) (with employer contribution)
• Defined Benefit plan
• Relocation assistance
• Position covered by the WEA/WEASO Collective Bargaining Agreement

Responsibilities:

• Prepare financial reports, bank reconciliations, and deposits as required.
• Maintain general ledger, equipment inventory, lease agreements, and building and equipment insurance coverage.
• Coordinate and prepare documents for the annual audit, regulatory and tax filings, and other reports as needed.
• Assist the Council President and Treasurer in the preparation, monitoring, reporting, and presentation of council budgets.
• Track and assist with reporting of various grants.
• Identify, track, and ensure compliance of regulated expenditures reportable to the Public Disclosure Commission (PDC).
• Collect, record, and maintain information pertaining to membership dues, dues status, and demographic data; provide reports when necessary.
• Prepare monthly billing of membership for District payroll and process dues.
• Help process and maintain membership records for members.
• Provide budget and QuickBooks training and assistance to Local Treasurers and the Locals’ associate staff member.
• Help organize Council’s annual retreat; build agendas for various Council meetings; track and follow through with meeting action items and deadlines; attend Governance meetings and record official minutes.
• Maintain permanent records of the Council.
• Work with other staff to manage building facility, including office security, technology, and scheduling.
• Prepare professional and effective communications for Council business.
• Assist with Local and Council communications, including emails and websites.
• Other duties as assigned.

Minimum Qualifications:

• High school graduate or GED equivalent.
• Experience in bookkeeping, accounting, or administrative assignments involving advanced record keeping and knowledge of accounting practices and accepted accounting procedures.
• Competence with Microsoft 365 and accounting software.
• Experience with maintaining email lists, updating websites, and social media.
• Possess strong oral and written communication skills.
• Strong interpersonal skills and experience providing exemplary customer service, including experience in dealing with members or customers.
• Demonstrated history and/or experience working with communities of color and/or with historically underrepresented groups.
• Ability to keep sensitive information confidential.
• Strong organizational skills; self-starter; proficient at multi-tasking.
• Work in person in the WEA MidState office in Yakima, WA.

COVID-19 Vaccination

As part of our commitment to the health and safety of our employees, members, and councils, all candidates must provide proof of full COVID-19 vaccination status upon hire. Exceptions may be made for medical or religious reasons in accordance with applicable laws.

Supervision

The successful incumbent will function as a member of the Advocacy & Organizing Center and will report to the Co-Directors of Advocacy and Organizing.

The Washington Education Association is committed to a diverse, equitable, and inclusive workplace where the contributions of each employee are respected as part of the work performed on behalf of 90,000+ members in public education. WEA embraces employees with varied backgrounds and life experiences, including race, ethnicity, gender, age, religion, socio-economic status, sexual orientation, gender identity, physical ability, and veteran status. Only those candidates who can commit to promoting diversity, equity, and inclusiveness need apply.