FEMA - Coordinator

CDM Smith; Kansas City (KS); Remote; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Coordinator to support its FEMA Public Assistance Program. This role involves scheduling deployed FEMA staff, onboarding processes, and managing expense reports. The ideal candidate will possess strong organizational skills, attention to detail, and proficiency in Microsoft Office Suite. This position requires 100% travel across the United States, offering a unique opportunity to contribute to critical disaster recovery efforts. If you thrive in dynamic environments and are ready to make a significant impact, this role is perfect for you.

Qualifications

• 5 years of in-field experience or 2 years with a bachelor's degree.
• Must be a U.S. citizen and able to obtain a FEMA Badge.

Responsibilities

• Assist with scheduling and onboarding of FEMA staff.
• Review and process weekly expense reports and invoices.
• Maintain PA-TAC files and act as a contact for administrative issues.

Skills

Organizational Skills

Attention to Detail

Customer Service Skills

Written Communication

Oral Communication

Microsoft Office Suite

Education

High School Diploma or equivalent

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

40433BR

Requisition ID: 40433BR

Business Unit: FSU

Job Description: CDM Smith is seeking an experienced Coordinator to support our FEMA Public Assistance Program (CCPRS JV).

The ideal candidate:

1. Assists with the scheduling of deployed FEMA staff including daily Call-Down lists, accountability check-ins, cost effective weekends (CEW), rotations, staff rosters and overtime approvals.
2. Assists with the onboarding process in the field including verifying safe arrivals, negotiating with hotels and car rental companies when there is a shortage of availability, badging documentation, documenting for CCPRS FEMA-owned equipment that has been assigned.
3. Reviews, approves and processes weekly expense reports and invoices elevating issues to the Task Order PM, creates weekly reports for presentation to FEMA Management.
4. Consults with CCPRS subcontractors to resolve discrepancies in expense reporting and ensures that the time and expense documents are processed and returned to subcontractors in a timely manner in preparation for invoicing.
5. Consults with CCPRS management to ensure all processes and policies are being followed. This includes notifying teams of changes in policy and conducting weekly status meetings with management to report all field activities.
6. Maintains all electronic and hard copy PA-TAC files and personnel documentation for CCPRS staff.
7. Acts as a first point of contact to staff at the job site for administrative issues.

Minimum Qualifications:

1. 5 years of in-field experience or 2 years of in-field experience with a bachelor’s degree.
2. High School Diploma or equivalent.
3. Domestic travel is required.

Preferred Qualifications:

1. Experience with Federal Government travel requirements.
2. Experience reviewing expense reports.

Skills and Abilities:

1. Must be a U.S. citizen and be able to obtain a FEMA Badge, which includes a background investigation for a Public Trust position.
2. Demonstrates good organizational skills to balance and prioritize work.
3. Strong attention to detail and customer service skills. Good written and oral communication skills.
4. Ability to adapt to change quickly and remain flexible.
5. Proficient in computers usage, including Microsoft Office Suite skills.
6. Demonstrates ability to complete assignments accurately and on time.

Job Title: FEMA - Coordinator

Employment Type: Temporary

Job Site Location: United States - Nationwide

Amount of Travel Required: 100%

Assignment Category: Fulltime-Temporary

Visa Sponsorship Available: No - We will not support sponsorship, i.e. H-1B or TN Visas for this position

Pay Range Minimum: $33.60

Pay Range Maximum: $67.20