FEC Administrative Assistant

Columbus Staffing; Dallas (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

A staffing agency is seeking an experienced Administrative Assistant to support a local business unit in Dallas. The role involves managing the department head's calendar, daily administrative tasks, and providing customer service. The ideal candidate will have at least 5 years of relevant experience, strong organizational skills, and proficiency in Microsoft Office. A positive attitude and ability to work both independently and as part of a team are crucial for success. Competitive salary and benefits are offered.

Benefits

Competitive salary

Health benefits

Career growth opportunities

Qualifications

• 5+ years of relevant experience in administrative roles, preferably in construction.
• High degree of detail, accuracy, and organizational skills is essential.
• Ability to maintain confidential information and work independently.

Responsibilities

• Handle daily administrative tasks and support local business unit staff.
• Maintain department head's calendar, schedule meetings, and manage documents.
• Coordinate travel reservations and prepare itineraries.

Skills

Customer service

Organization

Attention to detail

Communication skills

Problem-solving

Education

High School Diploma or GED

College degree or certification (plus)

Tools

Microsoft Office Suite

General office equipment

Job description

Administrative Assistant

Division

First Equipment Company Project Location(s): Dallas, TX 75205 USA

Job Type

Regular

Job Classification

Experienced

Education

Job Family: Administrative Support

Compensation

Salaried Exempt Position

Description

Perform daily administrative tasks and provide administrative services to the First Equipment Company team.

Essential Duties & Key Responsibilities

Provide professional customer service and positive interactions while processing day-to-day administrative items and supporting local business unit staff. Perform administrative services including processing mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, invoices, and order supplies and stationery (e.g., letterhead, business cards, envelopes). Daily management of department head / manager's calendar, meeting schedule, and contacts. Edit and assemble documents and reports for department head / manager. Assist with general office inquiries from staff, owners, and others; provide proactive escalation as appropriate. Create and maintain organizational and seating charts for office. Understand contract and bonding process and escalation procedures. Organize and provide assistance during meetings as requested; record, transcribe, and distribute meeting minutes. Maintain knowledge of business unit / headquarters' historical information (e.g., use of vendors, event sponsorships, industry memberships / activities, client, and staff events) to support managerial related decision-making. Arrange travel reservations, business accommodations, prepare itineraries and agendas. Process department head / manager's expense reports. Maintain organized filing systems and coordinate document retrieval schedules. Embrace company culture, values, and diversity, equity, and inclusion Diversity, Equity, and Inclusion (DE&I) activities across company. Order supplies to support office needs. Provide team support and relief of others' job duties during times of need (e.g., lunch, breaks, illness, vacation). Contribute ideas for continuous improvement and effectiveness of team within business unit / headquarters and share recommendations with overall job family. Assist with special projects and coordinate events. Other activities, duties, and responsibilities assigned.

Qualifications

High School Diploma or GED and minimum of 5 years of relevant administrative assistant experience in construction, or other related industry, required College degree and / or relevant administrative skills certification, a plus Construction or other service industry experience, a plus High degree of detail, accuracy, and organizational skills Maintain confidential information Work independently with some oversight and as part of team Approachable, proactive, positive, and professional attitude Professional verbal communication and written business communication skills Able to conduct research and effectively proofread Exhibit active listening skills and follow through on commitments Good judgment to solve problems, elevate issues, and request prioritization of responsibilities Computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment Commissioned Notary Public, a plus Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, talk, and hear. The e