Faculty Services Manager, Office of Faculty Services - Revised

Fashion Institute of Technology; New York (NY); On-site; USD 94,000 - 101,000; Full time

Benefits offered by this job

Retirement Plans

Health Care Plan

Paid Time Off

Job summary

Fashion Institute of Technology (FIT) in New York seeks a Faculty Affairs Manager to lead the Office of Faculty Services, oversee daily operations, supervise staff, and ensure smooth administration of faculty processes including reappointments, tenure, promotions and sabbaticals.

The role requires strong parliamentary knowledge, staff leadership, and proficiency with Banner, Argos, MS Office and Google Suite. Some duties include policy guidance and workshop facilitation.

Qualifications

• Bachelor's degree in Higher Education or Public Administration.
• Minimum of five years of administrative experience in higher education, especially in faculty processes.
• Proven expertise in parliamentary procedures for committees and meetings.
• Familiarity with Banner and Argos.
• Advanced proficiency in Microsoft Office and Google Suite.
• Demonstrated ability to supervise administrative staff.

Responsibilities

• Oversee daily operations of the Office of Faculty Services and supervise staff.
• Advise administrators and faculty on college policies and procedures.
• Support reappointments, tenure, promotions and sabbaticals.
• Assist with confidential matters related to reappointment and tenure while coordinating with HR.
• Manage student evaluation processes for classroom and non-classroom faculty.
• Coordinate and support faculty senate committees and compliance requirements.
• Design and conduct informational workshops on applications and timelines.
• Perform other duties as assigned.

Skills

Parliamentary procedures

Staff supervision

Communication

Organizational skills

Time management

Interpersonal skills

Training workshops

Process improvement

Education

Bachelor's degree (Higher Education/Public Administration)

Master's degree preferred

Tools

Banner

Argos

Microsoft Office

Google Suite

Job description

The Fashion Institute of Technology (FIT), part of the State University of New York and an internationally renowned college of art, design, business and technology with a strong emphasis on liberal arts, invites nominations and applications for a Faculty Affairs Manager.

Job Description

The Manager of the Office of Faculty Services supports the College's academic administrative functions and reports to the Executive Director for Academic and Faculty Affairs within the Academic Affairs Division. This role involves managing daily operations, supervising administrative staff and ensuring efficient workflows.

Responsibilities

• Oversee daily operations of the Office of Faculty Services. Supervise full-time and part-time administrative support staff. Delegate tasks and ensure efficient workflow. Anticipate and initiate office operations actions.
• Serve as a resource for administrators and faculty on college policies and academic procedures. Provide guidance on procedures in the Faculty Senate Bylaws, Faculty Handbook, and Collective Bargaining Agreement. Support reappointments, tenure, promotions, and sabbaticals.
• Provide support on confidential matters related to reappointment, tenure, promotion, and Certificates of Continuous Employment (CCE). Collaborate with Human Resources to resolve system discrepancies in the Banner system.
• Student Evaluation Management
  • Manage the student evaluation process for classroom faculty, non-classroom faculty, and classroom assistants.
• Coordinate applications related to the work of key faculty senate committees, including College-wide committee for Tenure and Promotion. Track faculty committee compositions in compliance with Faculty Senate Bylaws requirements. Ensure compliance with election voting guidelines and other procedural requirements.
• Coordinate and conduct informational workshops on application processes, timelines, and document requirements for reappointments, tenure, promotion, sabbaticals, and release time for research.
• Other duties as assigned.

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.

Requirements

Minimum Qualifications

• Bachelor's degree required, preferably in Higher Education or Public Administration.
• A minimum of five years of administrative experience in higher education, particularly in faculty processes and academic administration.
• Proven expertise in parliamentary procedures for committee and meeting sessions.
• Familiarity with internal systems such as Banner and Argos.
• Advanced proficiency in Microsoft Office and Google Suite.
• Demonstrated ability to manage and oversee administrative support staff.

Preferred Qualifications

• Master's degree preferred.
• 5+ years of appropriate business experience.

Knowledge, Skills, & Abilities

• Demonstrated ability to manage and oversee administrative support staff.
• Proven capability to handle confidential matters with discretion, balance multiple demands and projects, and manage current and emerging priorities and competing deadlines.
• Exemplary professionalism, collaboration, discretion, and strong interpersonal skills.
• Effective communication skills, both oral and written.
• Strong organizational, problem-solving, and time-management skills.
• Skill in cultivating and fostering professional collaborative relationships with internal and external stakeholders.
• Advanced proficiency in Microsoft Office and Google Suite applications.
• Developing and conducting training seminars and workshops.
• Automating and streamlining administrative processes.
• Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Selecting and using appropriate training/instructional methods and procedures for effective learning and teaching.
• Making informed judgments and decisions by considering the relative costs and benefits of potential actions.

Additional Information

Please note all offers of employment are contingent upon successful completion of the background check process.

Salary

Salary: $93,822.26 to $100,537.85 per year; commensurate with experience and qualifications.

The UCE-FIT Collective Bargaining Agreement (CBA) dictates the compensation, benefits, and conditions of employment. Hiring Salary: $93,822.26 per year with step increments per Salary Schedule 96, after one year of service and annually thereafter.

Work Schedule

Days/Hours: M-F, 9:00 am-5:00 pm, in person; work schedule subject to change based on needs of the department.

Benefits

The Fashion Institute of Technology (FIT) provides comprehensive employee benefit programs designed to help keep our faculty and staff and their families healthy, safe, happy, and productive. Our programs also include a variety of components to help our employees improve the quality and balance of their work and family lives, and to help them prepare for their futures.

• Retirement Plans
• Health Care Plan and Dental Plan
• Employee Assistance Program
• Flexible Spending Account
• Commuter Benefit Plan
• FIT Tuition Exemption Program
• Paid Time Off (Vacation, Personal, Sick and Holidays)
• 4-day Summer Workweek
• Qualifying Employer for the Public Service Loan Forgiveness (PSLF) Program

For a full list of FIT benefits, visit our benefits webpage.

Pay Equity by State Employers

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at [phone] or via email at [e-mail].

Visa Sponsorship

This position is not eligible for visa sponsorship by the Fashion Institute of Technology.

Equal Employment Opportunity (EEO) Statement

FIT is firmly committed to creating an environment that will attract and retain people of diverse racial and cultural backgrounds. By providing a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability, the FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether based on race, color, national origin, sex, gender, gender identity, religion, ethnic background, age, disability, marital status, sexual orientation, military service status, genetic information, pregnancy, familial status, citizenship status (except as required to comply with law), or any other criterion prohibited by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from minorities, women, veterans, and persons with disabilities are encouraged. Inquiries regarding FIT's non-discrimination policies may be directed to the affirmative action officer/title ix coordinator, 212 217.3360, [e-mail].

Physical Requirements and Work Environment

This position will be required to constantly read and comprehend, constantly perform calculations, constantly verbally communicate, constantly analyze, and constantly write. The working conditions for this position will be on campus primarily in an office environment. The physical requirement for this position will require constant sitting, occasional standing, occasional walking, and occasional lifting 10 lbs. or less.