Faculty Development Specialist - School of Medicine

Brigham Young University; Provo (UT); On-site; USD 44,000 - 57,000; Full time

Benefits offered by this job

401k

Paid holidays

Tuition benefits

On-campus parking

Wellness Program

Employee assistance program

Free UTA passes

Job summary

Brigham Young University—School of Medicine seeks a Coordinator of Faculty Development to plan and manage faculty development programs, track certifications, and support scholarly teaching and leadership. The role emphasizes confidentiality, policy compliance, and collaboration with Office of Faculty staff to support rank and status processes.

The position requires a Bachelor's degree and several years of experience in planning, coordinating, and administering complex meetings or trainings

Qualifications

• Bachelor's degree in education, higher education administration, health professions education, business administration, communications, public administration, organizational leadership, or a related field.
• Experience planning, coordinating, and executing complex meetings, trainings, workshops, or large-scale professional development events.
• Experience managing multiple projects, deadlines, calendars, stakeholders, and logistical details.
• Experience providing administrative, program, or operational support in a professional office setting.
• Experience tracking confidential information, maintaining accurate records, preparing reports, and following up on required documentation.

Responsibilities

• Plan and execute faculty development events and programs.
• Coordinate workshops, seminars, retreats, onboarding sessions, conferences, speaker events, and other activities.
• Track attendance, evaluations, and summarize feedback for improvements.
• Maintain confidential files and assist with rank, promotion, and tenure processes.
• Support communications, resource development, and data collection related to scholarship and teaching effectiveness.

Skills

Event planning

Project coordination

Administrative support

Record keeping

Communication skills

Education

Bachelor's degree (education, higher ed, health professions ed, business, communications, public administration, organizational leadership or related)

Tools

Microsoft Office

Google Workspace

Database systems

Learning Management Systems

Event registration platforms

Job description

Why Work at BYUAt Brigham Young University (BYU), your work is an opportunity to contribute to a distinctive educational mission rooted in the gospel of Jesus Christ and to make a meaningful difference in the lives of students.As the flagship university of The Church of Jesus Christ of Latter-day Saints, BYU strives to be among the exceptional universities in the world. We are devoted to our faith, our students, and the University's Mission : \"To assist individuals in their quest for perfection and eternal life.\"We seek staff members who enthusiastically embrace and advance this unique mission. Across the university, staff bring their expertise and talents to work that helps students learn, grow, and thrive. A culture of covenant belonging, weekly devotionals, meaningful opportunities for learning and growth, and a beautiful and historic campus make BYU a distinctive and inspiring place to build a career.Belonging StatementUnited by our common primary identity as children of God, BYU values and embraces the variety of individual characteristics, life experiences and circumstances, perspectives, talents, and gifts across the BYU community. This richness strengthens our shared efforts to create and support an environment of covenant belonging centered in Jesus Christ.Employment RequirementsMembers of The Church of Jesus Christ of Latter-day Saints are required to hold and be worthy to hold a current temple recommend to be hired and to remain in any position at BYU.In hiring decisions, Brigham Young University lawfully gives strong preference to qualified, faithful members of The Church of Jesus Christ of Latter-day Saints. All employees are required to abide by the university's Honor Code and Dress & Grooming Standards . Successful candidates are expected to support and contribute to the academic and religious missions of the university, which are aligned with the principles and doctrine of The Church of Jesus Christ of Latter-day Saints.Equal OpportunityBrigham Young University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or protected veteran status.**The last day to submit an application for this position is October 22, 2026, by 11:59pm MST. **Faculty Development Specialist - School of MedicineThe Coordinator of Faculty Development supports the BYU School of Medicine by planning and executing faculty development programs, managing faculty affairs workflows, and maintaining accurate records for required faculty certifications, licenses, training, and development activities. This position coordinates initiatives that promote faculty success in scholarship, teaching, leadership, and citizenship. This position also contributes to a spiritually grounded and scientifically rigorous medical education by supporting faculty development that enables all faculty at the School of Medicine to develop physicians who will minister to God’s children throughout the world as healers, teachers, researchers, leaders, and disciples of Jesus Christ.This position is critical to the success of the BYU School of Medicine, a newly established organization within the university. As the school continues to launch and grow, a successful candidate must demonstrate adaptability and a willingness to take on evolving responsibilities and assignments to support its effective implementation and ongoing operations.What you'll do in this role:Plan and execute faculty development events and programsCoordinate workshops, seminars, retreats, onboarding sessions, conferences, speaker events, and other faculty development activities.Manage event logistics including scheduling, room reservations, registration, communications, catering, materials, speaker coordination, technology needs, and day-of-event support.Track attendance, collect evaluations, summarize feedback, and recommend improvements to faculty development programming.Track faculty requirements, certifications, licenses, and development recordsMaintain accurate records of required faculty certifications, licenses, trainings, compliance items, and faculty development participation.Develop and maintain tracking systems, calendars, checklists, and reports to support timely completion of requirements.Follow up with faculty and departments regarding missing, expiring, or incomplete documentation.Facilitate faculty rank and status processesCoordinate with Office of Faculty staff to support timelines, documentation, communications, committee materials, agendas, minutes, and decision-tracking for rank and status processes.Assist faculty with process instructions, required materials, and submission deadlines while maintaining confidentiality and accuracy.Support consistent application of school and university policies and maintain organized records for review cycles.Support faculty success in scholarship, teaching, leadership, and citizenshipCoordinate faculty success initiatives, mentoring activities, development resources, and recognition efforts.Assist with communications, resource development, and data collection related to scholarship, teaching effectiveness, leadership development, and citizenship contributions.Help identify gaps in faculty development participation or support needs and assist with continuous improvement efforts.Provide administrative and operational support for faculty affairsPrepare correspondence, agendas, reports, presentations, process guides, web or newsletter content, and other materials for faculty and faculty development activities.Respond professionally to faculty, staff, administrators, and external partners; route questions appropriately; and support special projects as assigned.Maintain confidential files and perform other related duties consistent with the needs of the School of Medicine.What qualifies you for this role:RequiredBachelor's degree in education, higher education administration, health professions education, business administration, communications, public administration, organizational leadership, or a related field; an equivalent combination of education and 5 years of relevant experience may be considered.Experience planning, coordinating, and executing complex meetings, trainings, workshops, conferences, retreats, or large-scale professional development events.Experience managing multiple projects, deadlines, calendars, stakeholders, and logistical details simultaneously.Experience providing administrative, program, or operational support in a professional office setting.Experience tracking confidential information, maintaining accurate records, preparing reports, and following up on required documentation.Experience using Microsoft Office, Google Workspace, database systems, learning management systems, event registration platforms, or similar productivity and tracking tools.Plan and execute events, including venues, scheduling, registration, catering, materials, speakers, communications, and day-of logistics.Manage projects independently with strong organization, attention to detail, prioritization, and follow-through.Create and maintain accurate tracking systems, calendars, reports, spreadsheets, checklists, and documentation workflows.Communicate effectively and provide professional, responsive support to faculty, staff, administrators, partners, and speakers.Exercise confidentiality, sound judgment, policy compliance, problem-solving.Commitment to BYU mission, values, and standards of professional conduct.PreferredMaster's degree in higher education administration, health professions education, educational leadership, organizational development, public health, business administration, or a related field.Experience in a university, medical school, healthcare, graduate medical education, or academic affairs environment.Experience working with faculty, administrators, professionals, or other high-level stakeholders in a service-oriented environment.Experience supporting faculty development, faculty affairs, continuing education, credentialing, compliance, accreditation, promotion, tenure, rank advancement, or continuing faculty status processes.Experience assisting with tracking faculty certifications, licenses, trainings, professional development activities, teaching qualifications, or compliance-related requirements.Experience supporting scholarship, teaching development, leadership development, mentoring programs, or faculty success initiatives.Experience preparing agendas, minutes, presentation materials, communications, timelines, process guides, and decision-tracking documents for committees or leadership groups.Experience coordinating confidential review processes involving sensitive personnel, academic, or professional documentation.Knowledge of faculty development best practices in academic medicine or higher education.Knowledge of rank advancement, promotion, tenure, continuing faculty status, annual review, or faculty evaluation processes.Knowledge of medical education accreditation, faculty credentialing, continuing medical education, clinical faculty onboarding, or health professions education standards.Ability to analyze faculty development participation data, identify gaps, and support continuous improvement of programs and processes.Ability to coordinate committees, manage review cycles, prepare faculty-facing instructions, and support process transparency.Skill in developing professional communications, newsletters, web content, training materials, faculty resources, and event promotion materials.Comfort learning new systems and improving workflows for faculty tracking, documentation, reporting, and event management.What we offer in return:In addition to our competitive pay structure, this position comes with fantastic benefits , including:401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)Generous vacation and sick time, plus 13 paid holidaysEmployee assistance program, available to the employee and all members of their householdTuition benefits for employees and eligible family membersAccess to athletic facilitiesExcellent medical/dental benefitsShort/long-term disability benefitsPaid parental and maternity leaveWellness ProgramFree on-campus parkingFree UTA passes for employees, spouses, and qualified dependentsDiscounts at the BYU Store and for many events at BYUPay Grade: 48Typical Starting Pay: $20.75 - $27.00 per hour ($43,500 - $56,500 annually)The actual compensation offered will take into consideration internal equity and may vary based on the candidate’s job-related experience, knowledge, skills, and other relevant factors. Candidates with very significant work-related experience may receive an offer higher than the posted typical range.