Faculty Affairs Coordinator

University of Pennsylvania; United (PA); On-site; USD 33,000 - 47,000; Full time

Benefits offered by this job

Health, Life, and Flexible Spending

Tuition benefits

Retirement plans

Flexible Work Hours

Job summary

The University of Pennsylvania’s Perelman School of Medicine in Philadelphia is seeking a Faculty Affairs Coordinator to support 180+ faculty in the Cardiovascular Division. The role includes coordinating search and recruitments, appointments, reappointments, promotions, credentialing, and onboarding across Penn Medicine facilities, ensuring confidentiality and accuracy.

The successful candidate will maintain calendars, manage credentialing documents, liaise with Academic Affairs and divisions,

Qualifications

• Bachelor of Arts and 2 to 3 years of experience or equivalent combination of education and experience is required.

Responsibilities

• Assists faculty affairs manager with appointments, reappointment and promotion activities for cardiovascular medicine faculty, research, adjunct, clinical and academic staff including Presbyterian and Pennsylvania Hospital.
• Manages and submits credentialing applications for faculty, APPs, initial med staff appointments and malpractice changes including medical staff reappointments.
• Collaborates with the FA Mgr in recruitment, onboarding, interview scheduling, travel and hotel arrangements, and onboarding activities.
• Maintains division website and faculty profiles; updates news and announcements in coordination with the fellowship office.
• Coordinates orientation and onboarding with program managers and maintains records for credentialing and appointments.

Education

Bachelor of Arts

Job description

Faculty Affairs Coordinator

University Overview

The University of Pennsylvania, the largest private employer inPhiladelphia, is a world-renowned leader in education, research,and innovation. This historic, Ivy League school consistently ranksamong the top 10 universities in the annual U.S. News & WorldReport survey. Penn has 12 highly-regarded schools that provideopportunities for undergraduate, graduate and continuing education,all influenced by Penn's distinctive interdisciplinary approach toscholarship and learning. As an employer Penn has been rankednationally on many occasions with the most recent award from Forbeswho named Penn one of America's Best Large Employers in 2023.

Posted Job Title

Faculty Affairs Coordinator

Job Profile Title

Coordinator, Program

Job Description Summary

Partners and supports the Division Faculty Affairs Manager withuniversity activities for 180+ faculty members of theCardiovascular Division, including search & recruitments,appointments, reappointments, promotions, credentialing andaffirmative action at Penn, PAH, PPMC, satellite locations, and forPenn Medicine Clinicians. Maintains applicant files and assistssearch committee by corresponding directly with the candidates,coordinates schedules, interviews, travel and accommodations forrecruitments. Gathers and submits and tracks progress forcredentialing applications and appointment documents for newfaculty and new APPs. Interfaces between faculty affairs andclinical practice managers to complete orientation and on-boardingprocess for new faculty. Maintains calendar of Chief AdministrativeOfficer. The successful candidate must pay attention to detail, bewell-organized, communicative, accountable, manage multipleprojects with simultaneous deadlines, as well as workcollaboratively and maintain confidentiality with team members andmanagement. This position has the potential for hybrid work after asuccessful probationary period and supervisory review.

Job Description

This position is contingent upon favorablefunding.

Job Responsibilities

• Assists faculty affairs manager with appointments,reappointment and promotion activities as assigned by FA Mgr forall cardiovascular medicine faculty, research, adjunct, clinicaland academic support staff including Presbyterian and PennsylvaniaHospital. Submits complete and accurate dossiers for facultyappointments, reappointments, and promotions to the Office ofAcademic Affairs in a timely manner. Manages and Submits andFollows to completion, all credentialing applications for faculty,APPs, initial med staff appointments and malpractice changesincluding medical staff reappointments. Manages location privilegesfor credentialing Ensures accurate and complete entry of facultyCVs into FEDS. Work with Associate Chief of Clinical Affairsrelated to credentialing reviews and issues. Maintains up-to-dateand accurate records of all faculty appointment and hospitalcredentialing activities. Collaborates, communicates, andcooperates with the University Office of Academic Affairs, the UPHSMedical Affairs Office, and division administrator to ensureaccuracy of data and submissions of requests.
• Collaborates and assists FA Mgr with division facultyrecruitment; ensures that search and recruitment process is incompliance with PSOM and University AA/EEO guidelines. Preservesand shares documentation for all searches. Assists and collaborateswith FA Mgr in managing all steps of faculty recruitment andonboarding. Recruitment responsibilities include: schedulingcandidate interview dates, and coordinating travel and hotelarrangements, preparing candidate interview itinerary, hostingcandidate on-site, uploading documentation following theinterviews. New faculty orientation and onboarding responsibilitiesincludes orientation schedule (with Program mgr), binder andmini-orientation sessions with new faculty, credentialingverification, orientation email with university links.
• Maintains division website, ensuring new faculty profiles areadded in a timely manner, and current faculty profiles are updatedannually to reflect current professional activities. Updates the"news and announcements" section of the website on a routineschedule and in coordination with the fellowship office news andannouncements media activities.
• Maintains calendar for Director of Division Administration,including coordinating meetings and ensuring schedule is up todate.
• Work with the Office of International Programs (ISSS) forfaculty and visiting scholars on employment based immigration visa,along with submitting and processing applications and checks forVisa processing.
• Perform additional duties as assigned.

Qualifications

• Bachelor of Arts and 2 to 3 years of experience or equivalentcombination of education and experience is required.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$24.21 - $34.00 Hourly Rate

Salary offers are made based on the candidate's qualifications,experience, skills, and education as they directly relate to therequirements of the position, and in alignment with salary rangesbased on external market data for the job's level. Internalorganization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Pennoffers comprehensive medical, prescription, behavioral health,dental, vision, and life insurance benefits to protect you and yourfamily's health and welfare. You can also use flexible spendingaccounts to pay for eligible health care and dependent careexpenses with pre-tax dollars.
• Tuition: Take advantage of Penn's exceptional tuitionbenefits. You, your spouse, and your dependent children can gettuition assistance here at Penn. Your dependent children are alsoeligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans tohelp you save for your future. Penn's Basic, Matching, andSupplemental retirement plans allow you to save for retirement on apre-tax or Roth basis. Choose from a wide variety of investmentoptions through TIAA and Vanguard.
• Time Away from Work: Penn provides you with asubstantial amount of time away from work during the course of theyear. This allows you to relax, take vacations, attend to personalaffairs, recover from illness or injury, spend time withfamily-whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with GenworthFinancial, Penn offers faculty and staff (and your eligible familymembers) long-term care insurance to help you cover some of thecosts of long-term care services received at home, in the communityor in a nursing facility. If you apply when you're newly hired, youwon't have to provide proof of good health or be subject tounderwriting requirements. Eligible family members must alwaysprovide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed tosupporting our faculty and staff as they balance the competingdemands of work and personal life. That's why we offer a widevariety of programs and resources to help you care for your health,your family, and your work-life balance.
• Professional and Personal Development: Penn provides anarray of resources to help you advance yourself personally andprofessionally.
• University Resources: As a member of the Penn community,you have access to a wide range of University resources as well ascultural and recreational activities. Take advantage of theUniversity's libraries and athletic facilities, or visit ourarboretum and art galleries. There's always something going on atPenn, whether it's a new exhibit at the Penn Museum, the latestmusic or theater presentation at the Annenberg Center, or the PennRelays at Franklin Field to name just a few examples. As a memberof the Penn community, you're right in the middle of theexcitement-and you and your family can enjoy many of theseactivities for free.
• Discounts and Special Services: From arts andentertainment to transportation and mortgages, you'll find greatdeals for University faculty and staff. Not only do Penn arts andcultural centers and museums offer free and discounted admissionand memberships to faculty and staff. You can also enjoysubstantial savings on other goods and services such as new carsfrom Ford and General Motors, cellular phone service plans, movietickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offercreative approaches for completing work while promoting balancebetween work and personal commitments. These approaches involve useof non-traditional work hours, locations, and/or jobstructures.
• Penn Home Ownership Services: Penn offers a forgivableloan for eligible employees interested in buying a home orcurrently residing in West Philadelphia, which can be used forclosing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligibleemployees on qualified expenses in connection with the legaladoption of an eligible child, such as travel or court fees, for upto two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.