Faculty Affairs Coordinator

University of Minnesota; Minneapolis (MN); Hybrid; USD 45,000 - 47,000; Full time

Benefits offered by this job

Competitive wages

Tuition benefit program

HSA contributions

Healthcare and dependent care flexible

Eight counseling sessions

Job summary

The University of Minnesota is seeking a Faculty Affairs Coordinator in the School of Mathematics on a 100% civil‑service and non‑faculty staff track. The role provides administrative support for annual reviews, promotions, tenure and hiring, working with the department head, faculty committees and staff.

Hybrid work is available with on‑site days required, and the position emphasizes streamlined processes, data management, and clear communications to support faculty affairs.

Qualifications

• BA/BS or equivalent education at least equal to four years.
• Strong oral and written communication skills.
• Highly organized and detail‑oriented.
• Strong interpersonal skills and ability to work with faculty and staff.
• Ability to manage multiple projects and timelines.
• Ability to maintain confidentiality of sensitive information.
• Experience with administrative software and calendars, spreadsheets and surveys.

Responsibilities

• Design and execute administrative workflows for faculty affairs and departmental processes.
• Manage logistics and documentation for promotion, tenure, annual reviews, hiring and recruitment.
• Provide strategic administrative guidance to faculty‑led committees and initiatives.
• Organize data and records for committee work and compile metrics for leadership.
• Prepare agendas, materials and research for department leadership meetings.
• Coordinate calendar‑based tasks and support monthly staff meetings.
• Support special initiatives and identify process improvements.

Skills

Strong communication

Highly organized

Interpersonal skills

Independent work

Confidentiality

Administrative software

Education

BA/BS or equivalent

Tools

Calendars

Spreadsheets

Survey tools

Job description

Job Location

United States, Minnesota, Minneapolis (University of Minnesota, East Bank campus)

Work Environment

This position is eligible for hybrid work from home and/or on campus work dependent upon individual performance and organizational need, though at least 3 days of on‑site work will be expected.

Schedule

Monday-Friday, 40 hours per week

This is a continuous, regular appointment.

Please note, this position is not eligible for H-1B or Green Card sponsorship. This position does not offer a STEM OPT training program.

The Faculty Affairs Coordinator will primarily provide operational and administrative support for faculty affairs processes in the School of Mathematics, including but not limited to annual review, promotion and tenure, and hiring. The Coordinator will work closely with department leadership, faculty committees and staff to provide administrative, operations and communications support for these areas. The position reports to the Administrative Director and works closely with the Department Head and Associate Head to support faculty affairs processes.

Faculty Affairs Administration

• Works with Department Head/Associate Head to design and execute administrative workflows for faculty affairs and departmental processes. Major responsibilities include managing logistics and documentation for promotion and tenure procedures, annual faculty review, hiring and recruitment operations, and providing strategic administrative guidance to faculty‑led committees, initiatives, and processes.
• Manages and optimizes processes, timelines, meetings, and communications to ensure seamless efficiency and completion of committee tasks.
• Organizes, creates and maintains data and records associated with committee work.
• Compiles and analyzes research, metrics, and resources for committee processes, presenting operational recommendations to leadership.
• Compiles and maintains promotion, tenure and annual review dossiers and related documents.
• Evaluates existing procedures, proactively identifies operational friction points, and collaborates with committee chairs and department leadership to design and implement process improvements.
• Provides logistical support for faculty‑led activities.

Administrative and communications support for Department Head and Associate Head

• Drafts and organizes documentation related to departmental processes and procedures.
• Drafts/handles external communications and maintains records supporting departmental promotion and tenure cases and award nominations.
• Coordinates agendas and materials and provides research for department leadership meetings.
• Provides support for planning and execution of departmental meetings.
• Provides calendar and logistical support for department head and associate head for faculty affairs and other departmental activities.
• Provides support for coordination of committee assignments, charges, process documentation and data.

Special Initiatives

• Leads data collection, synthesizes departmental metrics, and analyzes operational trends to support strategic planning and organizational decision‑making.
• Works closely with department leadership to creatively implement new strategic opportunities aligned with the mission education and research of the School of Mathematics.

Administrative and communications support for department administrator

• Creates and updates the departmental annual schedule and works with the department leadership team and administrative director to execute tasks.
• Prepares official correspondence for the administrative director as needed.
• Collaborates with the administrative director to organize and prepare agendas for monthly staff meetings.

About the Department

The School of Mathematics is located in the heart of the College of Science and Engineering and supports more than 60 active faculty and a large community of postdocs, graduate students, and staff. Our vibrant department is actively engaged in mathematical research, teaching and outreach at all levels, and service to our communities.

Required Qualifications

• BA/BS or a combination of related education and work experience to equal four years; applies knowledge and skill to a recurring task or activity with emphasis typically on precision and timeliness of execution.

Preferred Qualifications

• Strong oral and written communication skills.
• Highly organized and detail‑oriented.
• Strong interpersonal skills, and ability to work closely with faculty, staff and academic administrators.
• Ability to manage multiple projects, assignments and timelines.
• Ability to work independently.
• Ability to maintain confidentiality of sensitive information.
• Experience with administrative software, including calendars, spreadsheets, and survey tools. Willingness to learn systems as needed.

Pay and Benefits

Pay Range: $32.70-$34.14 per hour; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Civil‑Service & Non‑Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree‑seeking programs supported by the Regents Tuition Benefit Program
• Low‑cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer‑paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

While our salary ranges provide a framework, it is important to note that most of the time, the initial pay may not reach the maximum of the range. This approach ensures that compensation reflects the value and unique contributions of each candidate while maintaining equity within our organization. As part of our commitment to fair and equitable compensation, please be aware that the salary offered to incoming candidates will be based on their individual credentials and experience.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About University of Minnesota

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world‑renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023, 2025, 2026), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work‑life flexibility.