Faculty Affairs Coordinator

Inside Higher Ed; Columbus (OH); On-site; USD 29,411 - 38,407; Full time

Job summary

A leading university in Columbus, Ohio, is seeking a Faculty Affairs Coordinator to manage the Promotion & Tenure process and support new faculty onboarding. The role involves coordinating candidate interviews, scheduling meetings, and assisting with administrative tasks related to faculty support. Ideal candidates should have a bachelor's degree and experience in a higher education environment. This position offers a competitive salary based on experience.

Qualifications

• Experience in a clinical and/or academic setting.
• Experience with event planning and/or coordination.
• Knowledge of faculty governance, promotion and tenure process.

Responsibilities

• Coordinate the Promotion & Tenure process for faculty.
• Assist with onboarding and orientation of new faculty.
• Schedule candidate itineraries and coordinate interview details.

Skills

Experience in higher education environment

Experience working with confidential information

Data entry and reporting

Education

Bachelor's Level Degree or equivalent

Job description

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Job Title

Faculty Affairs Coordinator

Department

Veterinary Medicine | Veterinary Clinical Sciences

Job Description

The College of Veterinary Medicine is searching for a Faculty Affairs Coordinator in the Department of Veterinary Clinical Sciences. This position will be responsible for coordinating the Promotion & Tenure (P&T) process; provides information on process and policies to department promotion and tenure committee and faculty under review; establishes access for P&T shared files; posts documents to the share drive; reviews dossiers for adherence to format; schedules P&T committee meetings; provides administrative support to Committee Chair as requested; schedules eligible faculty meetings; formats and edits department P&T Committee letters and obtains signatures; assists with edits and formatting for Department Chair letter; compiles final P&T packets for College submission; maintains P&T files; assist P&T committee chair with Annual Review Process; provides Faculty Review Schedule report; assist committee chair with preparing annual review letters for probationary faculty. Oversees the onboarding and orientation of new faculty; provides information and instructions on limited licensure application and arranges fingerprinting; schedules employment physical, assists with computer purchase and office needs; ensures candidate has shared services access and is added to appropriate electronic groups; provides information on mandatory training; obtains telephone, long distance code, mailbox, business cards and building access for new faculty; works with service head to identify appropriate orientation meetings; schedules orientation meetings (10-20 meetings over 2 week period); meets with new faculty on first day for onboarding and orientation introduction and materials; point of contact for new faculty during the orientation process. Assists in scheduling candidate itineraries and coordinating details; contacting candidates to determine interview dates and interests, verifying availability of key interviewers; assisting with travel arrangements; creating and managing shared folders for use by the search committee; escorts candidate during interview; instructs/assists faculty with procedures for reimbursement of recruitment meals; publicizes candidate lecture and assist candidate with AV needs; distributes and collects candidate evaluation forms; assists candidate with reimbursement procedures. Additional duties include assistance faculty workday tasks including requisitions, travel arrangements, purchase others, and other needs.

Additional Information

Per CCS Rules with a preference for work in an academic setting and/or department administrative support.

Minimum Education Required

Bachelor's Level Degree or equivalent combination of education and experience

Required Qualifications

Bachelor's degree or an equivalent combination of education and experience; experience in a higher education environment; experience working with confidential information; experience with data entry and reporting.

Desired Qualifications

Experience in a clinical and/or academic setting; experience with event planning and/or coordination; knowledge of faculty governance, promotion and tenure process or faculty titles/ranks.

Additional Information

Target Salary Range: $21.35 - $27.88 per hour; commensurate with experience, internal equity, the unit’s available budget, and the candidate’s qualifications.

Location: Veterinary Medical Center (0299)

Position Type: Regular

Scheduled Hours: 40

Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The university is an equal opportunity employer, including veterans and disability. As required by Ohio Revised Code section 3345.0216, Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.